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Communication

Communication. What is communication? How do you know you are communicating well What part does a meeting play in effective communication?. Planning your meeting. 1. Planning the objective - Why are we meeting? What do you want to happen in the meeting?

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Communication

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  1. Communication • What is communication? • How do you know you are communicating well • What part does a meeting play in effective communication?

  2. Planning your meeting • 1. Planning the objective - Why are we meeting? • What do you want to happen in the meeting? • After the meeting is over, what do you want to have accomplished? • 2. Planning the time and place • How much notice should you give before a meeting? • 3. Notification of members • 4. Create an Agenda • 5. Be prepared

  3. Planning Checklist • Have the meeting notices delivered? • Did notices show the date, place, time and purpose of the meeting? • Did you send a meeting reminder? • Is the meeting room available? • Are there sufficient chairs, and are they properly arranged? • Are all the necessary materials that will be used in the meeting? • Do you have an agenda?

  4. Agenda • What is an agenda? • What does an agenda look like? • When do you give out your agenda?

  5. Starting Your Meeting • Introductions • Roles/Responsibilities • Chair/Meeting Leader • Secretary/Note Taker • Timer

  6. The Actual Meeting • Following the agenda • What about other stuff • Staying on track • Taking proper notes • Assigning Action Items

  7. Ending Your Meeting • Managing Action Items • Next Meeting

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