Joint Leadership Meeting 2013 HAPPY FRIDAY!

1. Joint Leadership Meeting 2013HAPPY FRIDAY!

2. JLM Opening Session • Welcoming Remarks • SGMP’s Challenge: positioning for new normal • SGMP’s Strength: dedicated volunteers & staff • Roundtable Discussions • Transformation Discussions • Leader Introductions

4. Strategic Plan Transformation • Current Mission: To enhance the knowledge and expertise of government meeting professionals • Proposed Mission for the New Normal: To enhance and promote the expertise of government meeting professionals

5. Strategic Plan Transformation • New Strategic Focus Areas: • 1: Public Relations & Bridge Building • 2: Education & Certification • 3: Financial Sustainability • 4: Membership Stability

6. Strategic Plan Transformation • SGMP’s Promise to Members: • Connections • Advocacy • Resources • Education

7. MORNING BREAK

8. Budget Transformation • Last Year’s Actuals: • $1.4M income vs $1.8M budget • Income: 46% NEC, 38% dues, 16% other • Membership # down 13%; NEC $ down $200,000 • One-time expenses: legal, auditors, HQ relo costs • This Year’s Budget for the New Normal: • $1.5M projected income • 38% NEC, 42% dues , 20% other • HQ rent cost

9. Budget Transformation INCOME SIDE SUMMARY • 2014 registration: early launch & early bird • Dues increases & $500 special for 10/1/13 • Revenue share changes for 1/1/14 • Weekly e-newsletter w/ads • Website w/ads • KRM webinar partner agreement

10. Budget Transformation INCOME SIDE • 2014 registration: • Planner reg opened this week • Supplier reg opening by 10/1 w/early bird specials • $1,300 not $1,600 for 1st booth registrant • $700 not $975 for 2nd & 3rd booth registrant • Payment due within 45 days of registration • All other rates remain at 2013 NEC levels

11. Budget Transformation INCOME SIDE • Dues increases for 10/1/13 • Suppliers from $350 to $400 • Associate Suppliers from $250 to $275 • Supplier Special • $500 dues with no planner match • For “At Large” membership • Available to 1st 100 approved applicants

12. Budget Transformation INCOME SIDE • Revenue share changes for 1/1/14 • $25 flat rate for all ratio members

13. Budget Transformation INCOME SIDE • Weekly e-newsletter w/ads • Website w/ads • KRM webinar partner agreement

14. Budget Transformation EXPENSE SIDE SUMMARY • NCOT no longer a stand-alone event • JLM no longer a stand-alone event

15. Budget Transformation EXPENSE SIDE SUMMARY • SGMP speaker fees reduced • SGMP travel & meetings reduced • HQ administrative costs reduced • FY2013 one-time expenses not applicable

16. LUNCHTIME

17. Roundtables by Region DISCUSSION TOPICS • Membership Best Practices • Most Proud Chapter Accomplishment(s) • Effects & Needs of Industry Climate • Pros/Cons to an SGMP Regional Conference

18. Roundtables by Region MEZZANINE LEVEL LOCATIONS • Region 1 Whitney • Region 2 Shasta 1 • Region 3 Shasta 2 • Region 4 Cascade 1 • Region 5 Ruby 1 • Region 6 Ruby 2 • Region 7 Teton 1

19. AFTERNOON BREAK

20. Roundtables by Chapter Size DISCUSSION TOPICS • Fundraising Best Practices • Monthly Meeting Best Practices • Monthly Meeting Fees • Chapter Board Meeting Best Practices • Chapter Operations Plan Implementation

21. Roundtables by Chapter Size MEZZANINE LEVEL LOCATIONS • NatCap, Sacto, MI Whitney • RM, TLSC, GaP, MoCap, CFl, FloCap Shasta 1 • GOR, OD, WWOK, NC, SFBA Shasta 2 • PNW, AZ, Chi, KYBG Cascade 1 • LA, NTX, RCA, NL, Buck, CoA Ruby 1 • TN, SoCal, HGC, GP, NEng, SAA Ruby 2

23. Today’s Wrap-Up • Parking Lot Items • What Are Your Takeaways? • Evening Wind-Down • Morning Start-Up

24. Joint Leadership Meeting 2013THANKS FOR A PRODUCTIVE DAY!

26. Joint Leadership Meeting 2013HAPPY SATURDAY!

27. Today’s Set-Up • Welcome Back • SGMP’s Challenges • SGMP’s Strengths • Transformation Discussion • Chapter Operations Guidelines/Best Practices

29. Staff Transformation • Staff transformation needed for the New Normal • Opportunity knocks • Meetings position to be filled • Ops/IT position to be retooled/filled • Deputy Director position to be retooled/filled

30. Staff Transformation STAFF SKILLSETS FOR THE NEW NORMAL • PR/outreach/advocacy • Meeting planning • Non-dues revenue

32. Chapter Transition/Succession Plans • See Chapter Board Toolkit

34. Education Programming • Kathleen Ryan, CGMP (see GIL slides)

35. MORNING BREAK

36. Chapter Board Operations 101 See Chapter Board Toolkit

37. LUNCHTIME

38. Chapter Finances James Lynton, CGMP (see Finances slides)

40. National/Chapter N&E Melody Kebe, CMP, CGMP (see N&E slides)

42. Chapter Board Operations 201 See Chapter Board Toolkit

43. AFTERNOON BREAK

44. 2014 NEC Summary • Registration opening earlier • Registration rates unchanged & now early bird • Pattern from Wed-Fri to Tue-Thu • Two-day expo hall schedule • Eight CHs earned by attendees • Schedule posted online now

46. Annual Recognition Awards • Chapter Recognition Awards • POY • NOY + WOY = COY • Sam Gilmer Awards

48. Chapter Feedback Requested • NEC Chapter Challenge • NCOT • COPS • JLS • Recommended Bylaws Changes

49. Proposed Bylaws Changes • Revise mission statement • Provide option to reduce chapter board size • Reduce chapter board rule from 9 months to 6 • Clarify GIL Advisory Chair & Operations Chair