NOAA NRDA Data Management Webinar

1. NOAA NRDA Data Management Webinar

2. Sampling Forms & Instructions FTP Site: www.researchplanning.com/downloads Please download and print these instructions!

3. Sampling Forms & Instructions

4. Sampling Forms & Instructions Detailed Instructions on Using the Field Sample Information and COC spreadsheet

5. Sampling Forms & Instructions • Data Management Instructions • Location Code • Compiling Field Data • Naming Conventions • Uploading Field Data

6. Sampling Forms & Instructions Shipping Guidance

7. Sampling Guidance FTP Site: www.researchplanning.com/downloads

8. Sampling Forms & Instructions

9. Electronic Field Sample Form: TOC

10. Electronic Field Sample Form: Sample Collection Form

11. Electronic Field Sample Form: Sample Collection Form

12. Electronic Field Sample Form: COC Print *this* sheet and send with lab samples Make sure samples are labeled with the correct sample ID

13. Location Code Maps FTP Site: www.researchplanning.com/downloads

14. Location Code Maps 1 2 Determining Location Code: Navigate to the Index Maps folder Open the Index Map for your state Determine the correct map number 3

15. Location Code Maps 4 5 Determining Location Code: Navigate to Sample Grids folder Open the file corresponding to your map number Determine the correct grid cell and note the Location Code 6

16. Location Code Maps 7 Determining Location Code: Note the Location Code on your Sample Collection Form

17. Location Code Maps Water-Based Sampling: Given the extent of the Gulf activities, for water-based sampling please use the following convention: -- GU = Gulf of Mexico -- EC = East Coast -- Degree Latitude -- Degree Longitude For example, if you are sampling in the Gulf of Mexico at 27.30 North and -88.30 West, your code would be GU2788.

18. Sample ID naming Convention • LocationCode – DateCode - Matrix SamplerTeam# Sample# • 6-digit Location code • 5-digit date: year letter and mmdd. • A=2010, B=2011 • Matrix letter, 2 or 3-digit sample team #, and 2-digit sample number • EXAMPLE: LAAM24-A0502-T0102 • LocationCode = LAAM24; Date = 5/2/2010, Matrix=Tissue; Sample Team # = 01; & Sample # = 02 • NOTE: Water Column data on Vessels (cruises) can use the cruise naming convention for Sample ID. (E-mail DATA.SMU@NOAA.GOV for more information)

19. Taking NRDA Photography Why? • Validate Field Sample Photos • Provide a Visual Description of Field Conditions and Operations What do you need? Digital Camera GPS Unit Helpful GPS/Photo Documents on Trustee FTP: Home > Trustee Private Communications > Sample Data > 0_Instructions_and_Forms > Field_Photo_Validation_Documents NRDA_Field_Photography_Guidance Basic_GPS_Skills GarminMapSource

20. Requisite GPS Settings: • GPS/Camera must be set to local time (Set to 24-hour Military Time) • Garmin GPS: Turn GPS Unit ON> Menu > Setup > Time > Time Format = “24 hours” • Datum = “WGS 84” • Turn On GPS > Menu > Setup > Units > Map Datum = “WGS 84” 3) Set Track Log to “Wrap When Full” Turn On GPS > Menu > Tracks > Track Log (Track Log = “On”) > Setup > Check “Wrap When Full” • Set GPS to Decimal Degrees • Garmin GPS: Menu> Menu > Setup> Units > Position Format > hdd.ddddd GPS Terms: Tracks and Waypoints Tracks (or “Track Log”):The “breadcrumb trail”; a stream of continuous data points recorded when the unit’s Track Log is turned on, saved to GPS’ memory (ex. overflight path, extent of assessed shoreline) Waypoints: A specific location manually captured by the user and saved to GPS’ memory (ex. location of marine debris object, location of sample).

21. When using GPS in the field: • Take a photo of your GPS unit with the Date/Time (with seconds!) • (Press “Menu” twice) • Make sure it is Clearly Visible • (double-check on camera) 2) Record a Waypoint when you take a sample When taking photos in the field: • Remember to take multiple photos at each sample point – perspective is important! Take a photo zoomed into the area of interest and then take it in context of the surrounding area. • Take photos to the “tell a story” of the sampling effort (i.e., record other events, other activities of interest) • Do not delete photos • Do not open photos before zipping – may change metadata

22. Returning from the Field: • Connect your GPS unit to your computer (remember your cables) • Start Garmin MapSource • Click on the “Receive from Device” icon. • Click Find Device (the name of your GPS unit will appear) • Under “What To Receive” > Click only Waypoints and Tracks • Click “Receive” (you will now see the tracks/waypoints for that day) • Save .gdb and .gpx files • File > Save As… > “YYYY_MMDD_LastName_FirstName” (Save as type: .gdb) • File > Save As… > “YYYY_MMDD_LastName_FirstName” (Save as type: .gpx) • Fill out NRDA Photo Logger Form • Home > Trustee Private Communications > Sample Data > 0_Instructions_and_Forms > • Field_Photo_Validation_Documents > Photologger_Form

23. Post to FTP: http://www.researchplanning.com/downloads

24. After you upload your data to: Home > Trustee Private Communications > Sample Data > YYYY_MMDD > YourZip.zip -Email dwhnrda@gmail.com to alert us to download • We bring your data into the NRDA Database • Then pass location coordinates to ERMA and uploaded onto:https://gomex.erma.unh.edu • We also upload images to the ftp: Home > NRDA Information > Maps > Operational 2010_0701_Kugel_Kelley.zip NRDA Database Thank you! Email Questions to: dwhnrda@gmail.com