SES Provider Orientation Meeting ( italicized items on slides shared verbally)

1. SES ProviderOrientation Meeting(italicized items on slides shared verbally) August 26, 2011

2. Recruitment • No door-to-door recruitment per DESE • Ensure you are in compliance with the DESE marketing practices • No posting of Provider information on school grounds • No yard signs can be placed on school property • No flyers taped to school doors • Cannot obtain email rosters of parents and email them • Cannot use incentives to get selected as provider

3. Recruitment • Can only attend Open House/PTO/PTA meetings with approval of the principal and only if all Providers have the same opportunity • No distribution of flyers outside schools • Materials for distribution must be given to the school office • Schools determine where materials are to be placed to ensure equal opportunities for all Providers

4. Application Processes • Applications must be on approved form and filled out completely • Multiple Providers must be listed • All sections must be completed • Providers may not fill out applications en masse for distribution to parents • Only single students may be on an application • Siblings may or may not qualify

5. Application Processes • Vendors may not submit applications to the schools nor the District office • Do not contact or encourage parents to contact S&F Programs to determine status of applications • Slows down the process • You will receive rosters when available • Parents will receive notification when approved

6. Student Qualificationfor SES Services • SES guidelines dictate all students must be on F/R lunch AND score at Basic or Below Basic on the MAP or other standardized assessment measures • Limited amount of resources for SES • Must serve the academically neediest students first in District/Building identified grades

7. Student Notificationfor SES Services • Rosters sent to Providers and Schools • Read receipt will accompany your email notification to ensure delivery • Parents notified by mail and letter sent home from school with students • Read receipt will accompany your email notification to ensure delivery

8. Compliance • Compliance Clerks (2) visit all sites • Monitor/review/assess… • Tutor & Student activities/interaction • Review Individual Instructional Plans and compare to instruction occurring • Review sign-in sheets and students in attendance • Assess bus use

9. Transportation • Consistent charges… • 1-30 students = cost for one bus • 31-60 = cost for two buses • Invoices for bus services will be sent to the Provider monthly with payment expected within 30 days • Transportation billing issues to Anna Munson, 345-5310/Bus issues contact Deanna Anderson, 345-4469 • Audits will be conducted randomly and also a minimum of 3 times annually • In accurate reporting of bus use will result in monthly audits

10. REQUIRED Before Services Begin… • Building Use Form submitted & approved • One will be included with your contract • Obtain additional from District website • Provider Contact Information Form • Services Location Form • SES Employee Roster Form • Must be re-submitted if you add additional tutors prior to tutors being onsite

11. PRIOR to Payment of 1st Invoice… • The following must be submitted prior to payment of 1st invoice: • Copies of pre-test for each student • Individual Instructional Plans • Sign-in sheets • Payment for building use (if not prepaid)

12. Payment of Subsequent Invoices… • Provider MUST be current with payments of: • Transportation • Building use charges • Failure to be current in payments for all charges will result in delayed payment of invoices

13. Year End Closeout….. • Post tests • Report card • Evaluation surveys Prior to payment of last invoice all required documents must be submitted including but not limited to:

14. Thank you! We look forward to working with you this year