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Ice, Ice, Baby : Metro Health and Medical Coalition Exercise

Prepare for a severe winter event with this exercise overview briefing for health and medical coalition personnel. Review scenario, schedule, logistics, staff roles, and participant guidelines.

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Ice, Ice, Baby : Metro Health and Medical Coalition Exercise

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  1. Ice, Ice, Baby : Metro Health and Medical Coalition Exercise CONTROLLER AND EVALUATOR BRIEFING May 2018

  2. PLEASE PUT PHONES ON MUTE--NOT HOLD • Agenda • Exercise Summary • Scenario • Exercise Schedule • Exercise Logistics • Exercise Staffing • Controller Information and Guidance • Evaluator Evaluation and Guidance • Questions? • ADMINISTRATION

  3. EXERCISE OVERVIEW HIGH LEVEL SUMMARY

  4. EXERCISE OVERVIEW • Name • 2018 Ice, Ice, Baby • Date • May 17, 2018 1:00pm-4:00pm • Scope • Extended weather • Capabilities • Emergency Operation Coordination -- Information Sharing

  5. Objectives • See ExPlan and Facility info • Threat/Hazard • Extended power outage, wind chill • Scenario • Severe winter event • EXERCISE OVERVIEW

  6. GENERAL INFORMATION KEY MATERIAL

  7. Scenario • Severe Winter Weather Event • Extended duration (3 days) • Causes significant traffic/supply issues • Frost bite/hypothermia injuries • Extended power outages • Scenario

  8. Controller/Evaluator briefing: May 8, 10 • Participant briefing: May 17, 12:45pm • Start of exercise (StartEx): • May 14 1 injects via MnTrac • May 15 1 inject via MnTrac • May 16 1 inject via MnTrac • May 17 start of full exercise: 1:00pm • End of Exercise (EndEx): 4:00pm • Hot Wash: Immediately after EndEx within Facilities • Agency Feedback Survey • Hot Wash: TBD with health and medical coalition (end of June) • Controller/Evaluator debriefing: Immediately after exercise • Exercise Schedule

  9. Regional Controllers and Evaluators • Facility Controllers and Evaluators • Inject Delivery • Email (gmail) [test on Friday--10am] • Phone • WebEx • Hard copy msel (back up) • Inject in MS word format • Paper Patients (a few facilities) • Troubleshooting • Conference call number • Exercise Logistics

  10. Exercise Control • Exercise Director: Cathy Hockert • Regional Controllers: • Mary B • Jill D • John M • Michelle L • Site controllers • Exercise Evaluation • Juee T • Ann J • Site evaluators • Exercise Staffing

  11. Assumptions and Artificialities • Impacts across response community • Timelines are condensed • Scenario “simulated” date is Feb • Tools • C/E resources reviewed today • Homeland Security Exercise and Evaluation Program (HSEEP) • Aligned with HSEEP • GENERAL INFORMATION

  12. Debrief/Hotwash immediately after exercise at facility • Agency/Facility Participant Form • Draft AAR: June 4, 2018 • Regional Hotwash--with regional coalition members • Regional After-Action Meeting/Conference: end of June • Final AAR/IP: June 30, 2018 • POST-EXERCISE

  13. PARTICIPANT INFORMATION AND GUIDANCE EXERCISE RULES, PLAYER INSTRUCTIONS AND SIMULATION

  14. Exercise Rules • Real-world emergencies take priority • Contact Regional Control if you have to drop out of play due to real emergency • Regional real word emergency--will postpont exercise and resume at another date • Start all exercise related communication with “This is an exercise” • Identify the organization or agency you wish to speak with when contacting the (Simulation Cell) SimCell • Keep the exercise objectives in mind throughout the exercise • PARTICIPANT INFORMATION

  15. Player Instructions • Before the exercise • Review ExPlan and other exercise materials • Players should arrive and be briefed at the exercise site 15 minutes in advance • During the exercise • Respond as though real • Obtain information through emergency channels • PARTICIPANT INFORMATION

  16. Player Instructions • After the exercise • Participate in hotwash • Complete Agency Feedback Form • Simulation Guidelines • Based on Master Scenario Events List (MSEL) • PARTICIPANT INFORMATION

  17. CONTROLLER INFORMATION AND GUIDANCE OVERVIEW, INSTRUCTIONS AND MORE

  18. Exercise Control Documentation • Controller Package • Incident Scenario • MSEL • Regional Objectives • C/E Guide • CONTROLLER INFORMATION

  19. Controller Instructions • Before the exercise • Review materials--contact Cathy with questions kashaczub@gmail.com • Lead or Attend briefings on site • CONTROLLER INFORMATION

  20. During the exercise • Wear identification • Avoid personal conversations • Deliver injects at the time indicated on the MSEL or as directed by Exercise Director • Avoid prompting or providing extra or advance information to players • Note all key actions and the time they occur • Ensure observers and/or media stay out of exercise play area • CONTROLLER INFORMATION

  21. Controller Instructions • After the exercise • Distribute Agency/Facility Feedback Form • Conduct Hot Wash • Scenario Tools • MSEL • WebEx • CONTROLLER INFORMATION Exercise control maintains exercise scope, pace, and integrity during exercise conduct.

  22. Controller responsibilities • C/E Briefing • Placement and monitoring • Post-exercise activities • Exercise report • AAR Feedback • After-Action Meeting • CONTROLLER INFORMATION

  23. EVALUATOR INFORMATION AND GUIDANCE OVERVIEW, INSTRUCTIONS AND MORE

  24. General Information • Assess the organization’s ability to accomplish a mission, function, or objective • Exercise Evaluation • HSEEP AAR/IP • EEGs or MSEL • Tool for identifying and analyzing key events • EVALUATOR INFORMATION

  25. Evaluator instructions • Before the exercise • Review materials • Be familiar with the plans, policies, and procedures • Attend briefings • EVALUATOR INFORMATION Exercise evaluation validates strengths and identifies areas for improvement.

  26. During the exercise • Wear identification • Stay near decision makers • Use MSEL or EEGs to document performance relative to exercise objectives, capabilities, and tasks • Document performance • Avoid providing extra information or interfering in player actions • EVALUATOR INFORMATION

  27. Evaluator Instructions • After the exercise • Participate in Hot Wash • Turn in MSEL/EEGs to Lead Evaluator or Controller • Report exercise outcomes in the AAR • EVALUATOR INFORMATION

  28. EVALUATOR INFORMATION • Using the Exercise Evaluation Guides • P- Performed Without Challenges (FULL) • S- Performed With Some Challenges (PARTIAL) • M- Performed With Major Challenges (NONE) • U- Unable to be Performed (N/A) • Tips and Focus Areas: • Activities and key decisions that relate to goals and objectives • Expected actions associated with injects • Critical events or initiating scenario events • Deviation from plans or procedures • Judge the plans, capabilities, and actions, NOT the players

  29. Assessment, review, and analysis of exercise • Evaluator Package • MSEL • EEGs • C/E Guide • Scenario • Objectives • C/E Briefing • Placement and monitoring • Post-exercise activities • Hot Wash • C/E Debrief • Evaluations • Participant Feedback Forms • After Action Report • EVALUATOR INFORMATION

  30. MSEL • EEG's • Exercise Document Review

  31. Exercise packet was emailed out. Also available at https://www.metrohealthready.org/training/ • Exercise Packet is under UPCOMING: on the Training page. • Reminder: Email test Friday @10am. • Are there questions? • Questions?

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