Using PowerPoint Session 1

1. Using PowerPointSession 1 Dr. Glen Shinn Professor & Resident Advisor State Agarian University of Armenia

2. Office Suite Applications • Word Document • Excel Spreadsheet • PowerPoint Presentation • Access Database • Outlook Folder • FrontPage website State Agarian University of Armenia

3. Word Application File Icon Mouse Keyboard – hot key (CTRL-S, ALT-Shift…) Click – left, right, double, triple Toolbars Excel Workbook Rows, Columns, and Sheets Cell References Formulas Using Operators & Functions Function Wizard Copying Cells Printing Selection Vocabulary Review State Agarian University of Armenia

4. Today’s Goals • Review Microsoft Office Suites • Create & edit PowerPoint • Start the program • Name the file (Course/Module/Lesson/Date) • Save as (on desktop) • Creating text & graphics for handouts • Printing documents State Agarian University of Armenia

5. File Design template Slide layout Text layouts Content layout Color schemes Slide thumbnail Print options Formatting CommandsCrtrl+B; Ctrl+E Editing CommandsCtrl+Z; Ctrl+X; Ctrl+V Key CommandsCrtl+S; Ctrl+P Formatting Toolbar Drawing Toolbar PowerPoint Vocabulary State Agarian University of Armenia

6. Using PowerPoint • Organize student handouts • Prepare notes pages • Create visual presentation State Agarian University of Armenia

7. 1st – Create New File • Go to Start • Go to All Programs • Click on MS Office PowerPoint 2003 • OpenPowerPoint • File – Open – File type – Microsoft PowerPoint documents State Agarian University of Armenia

8. Click the slide thumbnail that you want the new slide to follow, and then press ENTER. Or: Right-click the slide thumbnail that you want the new slide to follow, and then click New Slide on the shortcut menu. Creating A New Slide State Agarian University of Armenia

9. Save Document Frequently • Save document with correct file name • File - SaveAs • Select folder • Enter the name of the file • If necessary – type of file • Save State Agarian University of Armenia

10. 2nd – Enter Text • Begin with outline • Enter, edit, format, spell-check • Backspace & delete • Select or block • Shift tab→ • Format -> CHANGE CASE State Agarian University of Armenia

11. 3rd - Combine Text & Graphics Four types • Insert text • Insert tables • Insert graphic file • Insert objects from other applications • Tables , worksheets , graphs; pictures; diagrams State Agarian University of Armenia

12. Text and Table Layout • Text 1 • Text 2 • Text 3 • Text 4 State Agarian University of Armenia

13. Text and Content Layout • Text 1 • Text 2 • Text 3 State Agarian University of Armenia

14. Text and Chart Layout • First Year Student Exam Averages • Second Year Student Exam Averages • Third Year Student Exam Averages • Fourth Year Student Exam Averages State Agarian University of Armenia

15. Text 1 Text 2 Text 3 Text 4 Text and Org Chart Layout State Agarian University of Armenia

16. Text and Picture Layout • Text 1 • Text 2 • Text 3 • Text 4 http://www.ansi.okstate.edu/breeds/cattle/hereford/ State Agarian University of Armenia

17. In normal view, click the Spelling button (F7). Your slides and notes are checked. To Print, go to File, Print Preview, review as slides appear in print preview. Printing the slides, one to a page. Printing a handout, which includes choices ranging from one to 9 slides per page (see the example in the picture). Printing notes Spell Check & Print Layout State Agarian University of Armenia

18. Print Printing to a standard printer • Printing via File - Print • Preview of printed material • File – Print preview or button on toolbar • Zoom • See other pages (Page Down) • Close preview • Print State Agarian University of Armenia

19. ExercisePrinter Properties • Different printers (draft – final) • File → print State Agarian University of Armenia

20. Creating Document #2 Using Wizards • Open new document • Save as “Student Grade Report #2 21Mar07” • Create chart of student grades State Agarian University of Armenia

21. Creating Charts • Using the Chart Wizard State Agarian University of Armenia

22. Using the Chart Wizard Creating Charts Select the data labels State Agarian University of Armenia

23. Creating Charts • Using the Chart Wizard State Agarian University of Armenia

24. Creating Charts • Your chart should look like this • Save yourchanges State Agarian University of Armenia

25. Notes pane in normal view. Drag the split bar up to enlarge the notes pane, then type your note text. The notes page layout can be seen in notes view or when the notes are printed. Create notes State Agarian University of Armenia

26. Simple is better. Using the layout icon State Agarian University of Armenia

27. Using the Insert menu to insert content onto the slide. Be sure to select the content placeholder before you insert from the menu. Choose the type of item you want from the Insert menu, with its wide range of options Using the menu State Agarian University of Armenia

28. Summary Session 1 • Focus was on student handouts and notes • You can open documents, name files, & save files • You can create, format and edit text and tables • You can create templates and documents • You can save and print handouts (6-pg) State Agarian University of Armenia

29. Want More Help?PowerPoint Tutorials • http://office.microsoft.com/en-us/training/CR061832731033.aspx?stt=1 • http://office.microsoft.com/training/Training.aspx?AssetID=RP011298711033&CTT=6&Origin=RC011298761033 • Search Google, Dogpile, Ask, or other search engines State Agarian University of Armenia

30. Questions? • If not, please leave your file on the desktop • Close PowerPoint program • Shut down computer & monitor • See you on Friday at 2:30 to prepare PPT for presentations State Agarian University of Armenia