Spring 2011 FCAT Writing TRAINING MATERIALS

1. Spring 2011 FCAT Writing TRAINING MATERIALS

2. Training Materials Link These training materials are available online at: www.pearsonaccess.com/fl Support tab

3. Writing Daily Test Administration Schedule

4. What’s New for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Students will participate in the following assessments: • FCAT 2.0 Reading • Grades 3 – 10 students • FCAT 2.0 Mathematics • Grades 3 – 8 students • No comprehensive Mathematics assessment for Grade 9 students • FCAT Mathematics Retake • Grade 10 students • FCAT Writing • Grades 4, 8, 10 students • FCAT Science • Grades 5, 8, 11 students • FCAT Reading Retake and/or Mathematics Retake • Retained Grade 10 and Grades 11-AD students • Short- and extended- response items have been removed from all assessments.

5. What’s New for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Student Grid Sheets and PreID labels • Ethnicity Category • Indicates whether a student is Hispanic or Latino • Grid Y for Yes OR N for No • Y or N is printed on student labels next to Hisp/Latino • Race Category • Grid Y for Yes OR N for No next to each category • Y may be gridded for more than one Race category • Race code(s) are printed on student labels next to Race

6. What’s New for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • First school box in each school’s shipment is a white box with a red stripe for easy identification. • Schools will no longer be selected as Calibration schools. • No BLUElabels will be produced or distributed • Peach, Red, and White labels will be used for all TO BE SCORED materials, as applicable • Schools can access the Administration Record/Security Checklist with pre-populated security numbers of secure documents in PearsonAccess. • A bill of lading will be presented to the district assessment coordinator by delivery drivers instead of being provided in the district assessment coordinator kit.

7. What’s New for the 2011FCAT Writing • Writing prompt has been removed from the Writing Folder • NO barcode numbers on the Writing Folder or Prompt Sheet • Used prompt sheets are still considered secure materials and must be collected after testing • Maintain a record of required administration information • New Administration Record/Security Checklist • No field for security numbers • Fields added for verifying that students have returned each type of secure document (Writing folders, prompt sheets, and planning sheets) • Packages of Writing Prompt Sheets may be opened on the day of testing or on the evening before testing, but NO EARLIER

8. What’s New for the 2011 FCATWriting • Writing PreID labels and rosters will arrive in districts two weeks prior to test administration and will not be included in the test materials shipment. • Large print Writing Folder is now 4 pages instead of 8 pages. • Test Group Code box has been added to the inside front cover of the Writing Folder.

9. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • FDOE encourages schools and districts to consider recycling manuals and other non-secure ancillary materials after scores have been reported. • Districts/schools are required to adhere to the daily testing schedule, unless a request for a change was made by the district and approved by the FDOE. • Test administrators are required to use ALL of the allotted time in each test session and should not end a session early. • A student with the accommodation of extra time must complete one session before continuing to the next session. • If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test.

10. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. • Carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. • District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT/FCAT 2.0 Administration and Security Agreement. • Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members.

11. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science Large Print, Braille, and One-Item-Per-Page (OIPP) • Students using large print materials must record their responses in the large print Writing folder or the appropriate large print test and answer book. • Test administrators should record verbal or signed responses in the large print documents provided for that student. • Students using braille materials must record their responses on braille paper. • Test administrators should record verbal or signed responses into the regular print Writing folders, answer books, answer folders, or test and answer books provided for that student. • Students using one-item-per-page for RMS materials must record their responses in the one-item-per-page test and answer book. • Test administrator should record verbal or signed responses into the regular print answer book, answer folder, or test and answer book provided for that student. • No one-item-per-page materials for Writing.

12. Reminders for the 2011 FCAT/FCAT 2.0Writing, Reading, Mathematics, & Science • Forms and materials located at www.PearsonAccess.com/fl under the Support tab • Comment Forms • Student (CBT only) • Test Administrator • School Coordinator • District Coordinator Ensure that comment forms are reviewed before testing and complete them after testing. • Training Materials • Administration Record/Security Checklist • Materials Return List • Special Documents Materials Return List • Missing Materials Form • Test Irregularities and Security Breaches Form • Braille Scripts

13. Students to be Tested • Home Education Program students • MAY participate in the FCAT/FCAT 2.0 appropriate for their grade-level • McKay Scholarship Program students • In PRIVATE schools MAY participate in the FCAT/FCAT 2.0 appropriate for their grade level • In PUBLIC schools MUSTparticipate in the FCAT/FCAT 2.0 • Florida Tax Credit (FTC) Scholarship Program students • INDIVIDUAL students MAY participate in the FCAT/FCAT 2.0 appropriate for their grade-level • District Virtual Instruction Program students • MUSTparticipate in the FCAT/FCAT 2.0 • K-8 Virtual School Program students(formerly Connections Academy and Florida Virtual Academy) • Grades 3–8 MUSTparticipate in the FCAT/FCAT 2.0

14. Students to be Tested (continued) • English Language Learners (ELLs) • ALL ELLs are expected to participate in FCAT/FCAT 2.0 Reading and Writing; however, if an ELL has been receiving services for one year or less AND the ELL committee determines that it is appropriate, the student may be exempt but must participate in an alternate assessment. • ALL ELLs are expected to participate in the FCAT/FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services. • Students with Disabilities • All students with disabilities participate in one of the following manners: • FCAT/FCAT 2.0 without accommodations • FCAT/FCAT 2.0 with accommodations • Florida Alternate Assessment • Students Confined to Custodial or Residential Institutions • FCAT/FCAT 2.0 administrations at custodial/residential institutions will be authorized at the discretion of the FDOE.

15. Materials Allowed During Testing * Grades 3 & 4 FCAT 2.0 Mathematics Session 4 ONLY

16. Document Configuration

17. Preidentified Student Labels • Verify that the student is still enrolled and will be tested. • Verify the information on the PreID Roster against the school’s student information database. • Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing, • Student name • Student ID number • District number • School number • Grade level • The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. • Even though the same file was used to create both the PreID rosters and the student PreID labels, only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the labels. • You are NOT required to grid the missing numbers of a SSN.

18. Incorrect or missing PreID Information • Incorrect elements on a student label that has been affixed to an UNUSED answer document • Student grid sheet of a non-preidentified document MUST be gridded with the correct elements • Document with incorrect label affixed should be returned with the NOT TO BE SCORED materials • Incorrect elements on a USED answer document • Student must, under the supervision of the test administrator, transfer his/her exact responses into a replacement answer document

19. Sample Student Label • Affix the label in the box in the lower left corner of the student grid sheet. • Do not remove labels once they have been affixed. • Do not place a label over another label.

20. Student Grid Sheet Registration Mark Student Information (must be completed by the student) Grade Level/Content Assessed Form Code Security Number Area Student Demographic Information Student Label Area Timing Tracks School Use Only DNS and UNDO bubbles Registration Mark

21. Placement of Security Numbers The Security Number will appear in these spaces.

22. Security Numbers • A security number consists of a nine-digit number followed by a check digit. • Written documentation of the number ranges must be maintained at all times during distribution and return of materials. • Pre-populated Administration Record/Security checklist is provided with a list of security numbers for all secure documents assigned to each school • A blank copy of the checklist is provided as a perforated page in Appendix C of the manuals. • As directed by school coordinator, test administrator may use the pre-populated administration record/security checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers. • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. • Security numbers of secure materials not already listed MUST be added to the record with the names of the students to whom the test materials are assigned.

23. Administration Record/Security Checklist Pre-populated version of the form that can be downloaded from PearsonAccess into Excel

24. Administration Record/Security Checklist (continued) Blank version of the form (located in Appendix C of the manual)

25. Test Invalidation Policies and Procedures • Purpose of test invalidation is to identify when the validity of test results has been compromised. • Test administrators should discuss situations involving possible invalidation with the school assessment coordinator and the situation should be investigated immediately. • A test MUST be invalidated if any of the following circumstances occur: • A student has an electronic device during testing. • A student is cheating during testing. • A student is disruptive during testing. Situations involving possession of electronic devices, possible cheating, or disruptive behavior should be investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is made. • Return ALL invalidated tests with the DNS bubble(s) gridded with all other TO BE SCORED (red-labeled) materials. • This will ensure that the student’s record is on the electronic file, but the student will not receive a score.

26. Test Invalidation Policies and Procedures(continued) A test MAY be invalidated if any of the following circumstances occur: • A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time. • A student was given an accommodation not allowed on the FCAT/FCAT 2.0. • A student was given an accommodation not on the student’s IEP, Section 504 plan, or ELL plan. • A student was not provided an allowable accommodation listed on the student’s IEP, Section 504 plan, or ELL plan. • An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage).

27. Defective Materials Test Books • If a defective test book is identified before testing, give the student a replacement book. • Return defective books with the NOT TO BE SCORED materials. • If a student discovers he/she has a defective test book during testing, give the student a replacement test folder.

28. Defective Materials (continued) Answer Documents • If a defective answer document (answer folder, answer book, and test and answer book) is identified before testing, give the student a replacement document. • Return defective documents with the NOT TO BE SCORED materials. • DNS bubble MUST be gridded if any of the following circumstances occur: • Document is defective and USED • Student Name, Student ID Number, District Number, School Number, OR Grade Level (except for Retake) is INCORRECT on a label affixed to a USED document • A student label has been placed over another student label on a USED document If any of the three circumstances occurs during testing, give the student a replacement document. When the student completes the session, he/she must, under the supervision of the test administrator, transfer the exact responses from the defective document to the replacement.

29. Defective Materials (continued) Answer Documents • Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been packaged properly for return with all other NOT TO BE SCORED materials. • Preidentified document belongs to a student who has withdrawn before testing begins. • Preidentified document belongs to a student who has been absent during the entire testing window. • Document is defective and UNUSED. • Preidentified information is incorrect and the document is UNUSED.

30. Sample DO NOT SCORE (DNS) &UNDO Bubbles Writing Sample

31. Writing Test MaterialsSchool Boxes School Boxes: • School Cover Memo • Packing List • PreID Rosters • PreID Labels • School Assessment Coordinator Kit – clear plastic bag • Document Count Forms • Paper Bands • Red Labels (TO BE SCORED Materials) • Yellow Labels (NOT TO BE SCORED Materials) • White Labels (Large Print and Braille), if applicable • Planning Sheets • Writing Prompt Sheets • Writing Folders Special Documents Boxes: • Special Document Kits, if applicable • Large Print and Braille Cover Memo • Document Count Forms • Special Document Return Envelope(s) • Test Materials

32. Security Log • Schools are required to maintain an accurate Security Log for each testing room. • Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. • Applies for a short break, regardless of how much time he/she spends monitoring a testing room. • A perforated Security Log can be found in Appendix C of the manuals. • Blank document can also be found at www.PearsonAccess.com/fl under the Support tab.

33. Security Log (continued)

34. Testing Location Considerations • Use classrooms whenever possible. • Make sure that each room is free of distractions and has • Comfortable seating • Good lighting • Sufficient workspace • Adequate ventilation • Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible. • Make sure that: • students are not facing each other when seated at tables. • students are not in seating (stadium or staggered) that allows them to easily view other students’ answers. • there is at least three feet between students. • Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts.

35. Supervise Test Administration • During testing, ensure that students: • clear their desks of all materials except the appropriate test materials • use only No. 2 pencils (mechanical pencils, ink pens, highlighters, crayons, colored pencils, markers, correction fluid, etc., are NOT permitted) • do not have books, notes, scratch paper, or electronic devices of any kind (except FCAT/FCAT 2.0 calculator) during testing, even if they do not use them • do not talk or make any disturbance • work independently • work in the correct session and record their answers in the appropriate area • Test administrators MAY NOT: • talk with students about test items • help students with their answers • check through books • return books to students after they have been collected • discuss test items or answers with students even after all test materials have been returned and testing has been completed

36. Test Administrator Steps for Returning Test Materials to School Assessment Coordinator • Verify that you have collected all required administration information. • Verify that your Security Log has been completed correctly. • Remove any stray Writing planning sheets, Writing prompt sheets and return them to the school assessment coordinator. • Check student grid sheets to ensure the following: • No stray marks are on the preidentified/security number area or the registration marks. • No stray marks or writing appear outside designated areas. • Student has completed the required information (student name, school name, and district name) in the upper LEFT corner. • DNS and UNDO bubbles are accurate. • Group materials using the cover sheets in Appendix C of the manuals. • Return all materials to the school assessment coordinator. • Complete the online Test Administrator Comment Form at www.PearsonAccess.comunder the Support tab.

37. School Assessment CoordinatorPrepare Test Materials for Return to District Assessment Coordinator • Verify that all distributed secure materials have been returned. • Check for and remove all stray Writing planning sheets, Writing prompts sheets. Sheets left in test documents interfere with the scanning process. • Make copies of and file the following: • records of required administration information collected by test administrators • all Security Logs • Verify DNS and UNDO bubbles. • Use cover sheets to separate test materials into stacks (by grade level and document type) in the following order: • Your School’s TO BE SCORED Documents • Florida K-8 Virtual School Continuity Program TO BE SCORED Documents • Formerly Connections Academy—all grade levels tested • Formerly Florida Virtual Academy—all grade levels tested • All NOT TO BE SCORED Materials

38. Prepare Your School’s TO BE SCORED Documents for Return • Complete a separate Document Count Form for each grade level and document type. • Verify the accuracy of the NUMBER OF TO BE SCORED DOCUMENTS (Box 5) on the count form. An inaccurate number on the form will delay the scanning process. • Verify that you have included all documents from make-up sessions before you complete each form. • Do not combine documents for more than one grade level and document type under the same count form. • Do not copy blank document count forms. If you need additional forms, contact your district assessment coordinator. • Place each completed Document Count Form on top of the first stack of corresponding TO BE SCORED answer documents. • Complete and secure Paper Bands. • Do not use staples, paper clips, or tape to seal the bands.

39. Document Count Form Make sure the count you enter is accurate; inaccurate counts can delay the scoring process.

40. Paper Band

41. Prepare Virtual School TO BE SCORED Documents for Return • Florida Virtual School Continuity Program (formerly Connections Academy and Florida Virtual Academy) • Materials for these students should be packaged as in previous years, depending on their school of enrollment. • Place all TO BE SCORED answer documents for Connections Academy in the envelope marked Florida Virtual School Continuity Program (Formerly Connections Academy) and seal it. • Place all TO BE SCORED answer documents for Florida Virtual Academy in the envelope marked Florida Virtual School Continuity Program (Formerly Florida Virtual Academy) and seal it.

42. Special Programs Chart

43. WritingReturn Label Reference Chart

44. WritingPackaging Diagram

45. WritingPackaging Diagram Special Documents

46. Large Print (LP), Braille (BR) andOne-Item-Per-Page (OIPP)Instructions for Completing Student Grid Sheets IMPORTANT DISTINCTION: • For LP users, the student grid sheet on the front cover of the large print answer document must be completed. • For BR and OIPP users, the student grid sheet of the regular print answer book, answer folder, or test and answer book must be completed and included in each student's return envelope. Complete the student’s grid sheet in one of the following ways: • Affix the student’s verified PreID label in the lower left corner of the grid sheet in the box that reads Place STUDENT LABEL here. • If the student does not have a label, grid the student information with a No. 2 pencil.

47. Prepare Students’ Special Documents

48. LP and BR Record Student Responses for Writing • Students using large print materials will record their responses directly in the large print Writing folders. • If a student provides verbal or signed responses, the test administrator MUST record the student’s responses directly in the large print Writing folder. • Do not use a regular print folder. • Students who use braille materials will record their responses on braille paper. • Contractor will transcribe the student’s response from the braille paper into the regular print Writing folder. • If a student provides a verbal or signed response, the test administrator MUST record the student’s response in the regular print Writing folder. If a student is using multiple learning media (e.g., a student uses braille materials and records his or her response in a large print Writing folder), make sure that the student’s complete response is in ONE answer document type.

49. School Assessment CoordinatorSteps for Returning LP, BR, and OIPP to the District Assessment Coordinator • Verify that all distributed secure materials have been returned. • Make copies of and file the following: • Records of required administration information collected by test administrators • All Security Logs • Open each Special Document Return Envelope and verify that each envelope contains documents for one student only. • Verify that each student grid sheet has been completed correctly or has a PreID label affixed. • Verify DNS and UNDO bubbles. • Complete a Document Count Form for each student by grade level and document type. • Verify the completed information on the outside of each student envelope and seal the envelope. • Place all TO BE SCORED and NOT TO BE SCORED materials into the boxes in which they arrived.

50. QUESTIONS • If you have questions, call or email: Richard 335-1448 OR Rita Effing 337-8627 OR Acountability Dept. Staff 337-8647