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Keeping Control

Keeping Control. January 2013. Introduction. The National Member Services Committee has developed a series of National Education Seminars to help our Lodges run more effectively. A number of sessions are available ranging from meeting management to public relations.

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Keeping Control

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  1. Keeping Control January 2013

  2. Introduction. • The National Member Services Committee has developed a series of National Education Seminars to help our Lodges run more effectively. • A number of sessions are available ranging from meeting management to public relations. • Just contact the National office for more information (1-888-843-3557).

  3. Topics of Discussion. • Understanding how Parliamentary Procedure helps us reach group decisions in a fair and diplomatic manner. • Understanding the importance of controlling a meeting. • Giving every member the right to speak. • Adapting Parliamentary Procedure to fit your meeting.

  4. What is Parliamentary Procedure? • A set of guidelines that allow people to meet as a group and deal with an issue. • It has been practised for centuries and can be traced back to the early Europeans of the 5th century A.D. • As groups evolved so have these guidelines. • They provide the structure for fair and diplomatic discussions to take place.

  5. They talk too much!! • Every member attending the meeting has the right to have his/her opinion heard. • An Exalted Ruler uses Parliamentary Procedure to ensure this right. • The Exalted Ruler also uses it to make sure a member doesn’t monopolize the discussions. • Members are controlled, time is used efficiently, meetings run effectively.

  6. Different styles. • Parliamentary Procedure can be adapted to a particular type of meeting. • The more formal the meeting the closer the group should follow strict procedures. • Lodge meetings tend to be more formal than committee meetings. • Less formal meetings should still follow a set procedure.

  7. Reference Material. • An overview of Parliamentary Procedure is available from the National office, 1-888-843-3557. • There is also a book available for purchase from the National Office, “Parliamentary Procedure at a Glance”. • It’s a good idea for the Exalted Ruler to have a copy of this book with him/her at every meeting.

  8. Recap. • Parliamentary Procedure isn’t something new. • Parliamentary Procedure allows people to reach group decisions in a fair and diplomatic manner. • Parliamentary Procedure helps control your meetings. • Everyone has a right to speak.

  9. Putting it into Action. • Review the “Overview” available from the nation office and critique your next Lodge meeting. • Consider holding Parliamentary Procedure education sessions at your meetings. There is a handout from the national office to help you start. Develop more on your own. • Have a Parliamentary Procedure reference book handy.

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