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STATE OF GEORGIA Vehicle Rental Program 2013-2014

STATE OF GEORGIA Vehicle Rental Program 2013-2014. Group Manager, Services Group Contract Information ricky.beal@doas.ga.gov 404-657-8390. Your Presenter State Purchasing Division – Statewide Contracts. Rick Beal.

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STATE OF GEORGIA Vehicle Rental Program 2013-2014

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  1. STATE OF GEORGIAVehicle Rental Program2013-2014

  2. Group Manager, Services Group Contract Information ricky.beal@doas.ga.gov 404-657-8390 Your PresenterState Purchasing Division – Statewide Contracts Rick Beal

  3. Purpose of this WebinarState Purchasing Division – Statewide Contracts Purpose: • Account Set Up and Management • Billing • Booking a Rental • Fuel Cards • The Hertz and State Purchasing Support Team

  4. OUTLINE • Georgia Contract Rates • Account Management & Billing • Booking a Rental • Refueling & Gas Cards • Hertz Support Team

  5. In-State and Capitol Hill Airport and Out-of-State Program Benefits Georgia Contract Rates

  6. CAPITOL HILL Rates include the following benefits: • LDW/CDW • Liability insurance • Unlimited mileage • Pick-Up/Drop-Off fees waived • One-way rental fee waived (In State only) • Fuel Cards

  7. IN-STATE (1 of 2 Suppliers) Rates include the following benefits: • LDW/CDW • Liability insurance • Unlimited mileage • Pick-Up/Drop-Off fees waived • One-way rental fee waived (In State only)

  8. AIRPORT / OUT-OF-STATE Rates include the following benefits: • LDW/CDW • Liability insurance • Unlimited mileage • Pick-Up/Drop-Off fees waived • $0.25/mile for one-way rentals (Airport only)

  9. EMPLOYEE PERSONAL TRAVEL Hertz will offer a discount to employees for personal/leisure travel • Qualifications: • Renters 21-24 years old, a daily surcharge will apply • LDW/CDW, Liability Insurance, Vehicle Licensing Fees not included for personal travel • State of Georgia Personal Travel CDP:18108 • Book online www.hertz.com, by phone 1-800-654-3131 or at the counter • State issued ID required at pick-up

  10. RENTAL INSURANCE COVERAGE • No change from previous program • Loss Damage Waiver (Collision Damage Waiver) is included in standard rate • Included on the following vehicle types (Compact, Intermediate, Full Size, 12 Passenger Van, Minivan and Midsize SUV)

  11. ONE WAY RENTALS • One-Way Charges will not apply to rentals picked up and dropped off at a Hertz Local Edition (HLE) within the state of Georgia • A mileage fee of $0.25/mile will apply to Airport Out-of-State rentals

  12. PICK-UP/DROP-OFF SERVICE We’ll Come and Get You® • Hertz will provide State Employee pick-up and drop-off service at all off-airport locations, at no additional charge • This service is offered during the operating hours of the rental location

  13. CDP Numbers Agency Direct Billing Account Management and Billing

  14. AGENCY CDP NUMBERS What is a Corporate Discount Program number (CDP) • The CDP tells Hertz what rates and benefits are eligible to your agency • A unique CDP will be assigned by Hertz for each agency entitled to or required to make purchases from the state contract • Your CDP will be available through your department contact • Requests for new CDPs can be sent toHertz Account Management

  15. AGENCY DIRECT BILLING How will your rental be billed? • Renters can complete bookings without being required to present a physical form of payment at the counter, state ID or badge will be required • Direct billing and invoicing has been set up for each agency or authorized user entity • A monthly statement will be delivered to the agency/authorized user entity with detail of each rental occurring during the reporting period

  16. Booking Tools Booking Scenarios Booking Your Hertz Rental

  17. BOOKING TOOLS There are multiple methods to book a reservation for state employees. • Online at Hertz.com • Customized State of Georgia portal (available Oct. 3) • By telephone 1-888-654-3131 or local branch • Walk-Ins • Teamworks Travel & Expense/Concur

  18. BOOKING A RENTAL • Via online tools - select your agency from drop down menus. Your account information will automatically populate • Via phone or in person - you may be asked to provide your agency CDP number. To obtain your agency CDP number contact your agency fiscal officer • A valid Driver’s License and state employee ID are always required when you pick up your rental

  19. BOOKING A RENTAL Vehicle Cost Calculator(If its appropriate for you agency) • Renters should begin their reservation process by completing the steps in the VCC • If Rental Car is recommended as the most economical mode of transportation, proceed to booking at Hertz.com or TTE or customied State portal

  20. BOOKING A RENTAL • For Delivery: State employees > 15 mile from a Hertz branch. • Contact nearest Hertz facility to coordinate delivery. • Information needed for Delivery: • Customer Name, address, and phone # • Drivers’ license info • State Agency Info • Drop off and pick up date and times

  21. BOOKING A RENTAL • Vehicle must be delivered to a State Facility and keys must be given to a State employee. • Notify local branch when vehicle is ready for pickup

  22. Refueling your Rental Gas Cards Rental Car Fuel &Gas Cards

  23. REFUELING YOUR RENTAL • Each vehicle will be supplied with a full tank of gas when it is picked up from Airport and In-State car rental • Renters must attempt to replace any fuel used during the rental period before returning the vehicle • Your agency will be notified of fuel usage other than for official state business

  24. GAS CARDS (Capitol Hill only) • For rentals initiating at the Capitol Hill Car Rental facility, renters will be issued a fuel purchase card at the time of rental. Fuel card is for fuel only. • Specific PIN code is assigned to each card. • Transactions limited to 2/day, $100/transaction. • Total of $ 200/day • Gas card and receipt for fuel purchased will need to be returned with keys at time of return. • Fuel will be charged according to the following formula: Avg. MPG by car class ÷ Cost per Gallon of Fuel = Cost per Mile; Gas per Mile X # of Miles Driven = $$ Fuel Charged. • Fuel is for Official State of Georgia business only.

  25. Hertz Support Contacts Debra White State Contract Manager (404) 463-0232 dwhite@doas.ga.gov Pete Viola General Manager, GA OAP (404) 626-9869 pviola@hertz.com Hertz Reservations & Customer Service 1-800-654-3131 George Hill Hertz Account Manager, Atlanta, GA(404) 839-5166ghill@hertz.com Derek Kammerer Hertz Area Manager, Atlanta, GA (404) 216-7479 dkammerer@hertz.com Lindsey Frederick Hertz Area Manager, Atlanta, GA(762) 359-5034lrfrederick@hertz.com Reza “Rocky” MobarakiHertz Dir. Global Gov’t & Strategic Programs (703) 683-9266 rmobaraki@hertz.com

  26. QUESTIONS?

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