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ConnecTech HR Update August 11, 2008

ConnecTech HR Update August 11, 2008. The road ahead is changing…. Nonexempts paid for time worked – comp time ends. Pay Periods Change for Nonexempts 1-15 & 16-end of month. Exempts enter leave via WLR monthly, even when no leave was taken. Pay Days Change for Nonexempts 10 th & 25 th.

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ConnecTech HR Update August 11, 2008

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  1. ConnecTech HR UpdateAugust 11, 2008

  2. The road ahead is changing…. Nonexempts paid for time worked – comp time ends Pay Periods Change for Nonexempts1-15 & 16-end of month Exempts enter leave via WLR monthly, even when no leave was taken Pay Days Change for Nonexempts10th & 25th ePAF replaces HR PAF Nonexempts enter time/leave via WTE semimonthly Several HR, Budget, & Payroll processes & procedures Your department’s processes & procedures

  3. Dates to Remember

  4. Banner Training Timeframes

  5. Web Time Entry (WTE) Instead of 2000 nonexempt employees starting WTE for the 1st time during one pay period (Dec 1 – 15 of 2008), we want to pull some employees into WTE early: • Monthly nonexempts of selected departments will begin WTE through different phases in October and November of 2008 • Biweekly nonexempts will begin WTE by reporting time/leave for the pay period 12/07 – 12/15 • Exempts will begin Web Leave Reporting (WLR) by reporting leave for the pay period 12/01 – 12/31

  6. WTE Training & Phased Starts

  7. Changes are coming… Is your department prepared?

  8. F & A - Update in August Prepare for Marathon Day(s)* • Don’t do anything new. • Eat first thing. • Don’t overdress. • Prevent chafing. • Wear sunscreen. • Pin your race number on your shorts. • Go for the jolt. • Top off your tank. • Keep your warmup short. • Run even pace. • Fix it sooner, not later. • Drink early – and late. • Use some gel. • Draft off someone. • Don’t charge the hills. * Pulled from MSNBC online “Race day: How to Prepare for a Marathon” by Amby Burfoot

  9. Don’t Do Anything New On December 1, 2008 • new HR, Budget, & Payroll processes/procedures, • nonexempts entering time/leave via WTE • exempts entering leave via WLR • PAF preparers begin using ePAF Carefully, consider anything new your department takes on during this time. Perhaps postpone things, bring them forward, or plan how to approach during this time of change.

  10. Eat First Thing Nourish your primary business, while accounting for changes in your environment: • Ensure staff has frequent access to computers and eRaider system / develop internal process to support • Anticipate need for extra time to learn new systems • Review new processes and redesign internal processes as necessary

  11. Don’t Overdress Keep things as simple as possible and focus on the important aspects of business, while striving to comprehend and anticipate how new processes will impact your department.

  12. Prevent Chafing Change is stressful; plan how to help your department cope: • Enable staff to attend informational and training sessions • Discuss with your staff how your department will adjust to process changes • Expect some mistakes (not perfect) • Anticipate additional time needed to complete even basic tasks • Select an employee(s) to target a process to champion as an internal subject matter expert

  13. Wear Sunscreen Anticipate ways to reasonably protect your department during these changes. Find ways to rejuvenate and motivate your staff.

  14. Pin Your Race # on Your Shorts Document important contacts within your department. Identify your internal subject matter experts and ensure team members know who is targeting what.

  15. Go for the Jolt Plan and provide resources to rejuvenate and energize your staff.

  16. Top Off Your Tank Anticipate and creatively adjust resources to keep your department resources as full as possible.

  17. Keep Your Warm-up Short Creatively avoid over-extending your staff and prioritize resources where they will be most impactful.

  18. Run Even Pace Envision how process changes will impact your department, prepare your team members via informational and training opportunities, and plan ahead to minimize disruptions and barriers.

  19. Fix It Sooner, Not Later Time is evaporative; late reactions and adjustments may hurt your department and staff more than proactive and early adjustments would have.

  20. Drink Early & Late Take opportunities to rehydrate yourself and your staff.

  21. Use Some Gel Identify opportunities to take quality short-cuts or ways to directly target your core business.

  22. Draft Off Someone Identify, communicate, and post internal and external subject matter experts and resources to support your department.

  23. Don’t Charge the Hills Don’t over-exhaust yourself by fretting all of the exception cases (yet). Focus on comprehending the general cases and processes; try and keep even pace. Help your staff positively anticipate go-live and first real experiences.

  24. Questions? Forward questions to Gina Ketcherside at gina.ketcherside@ttuhsc.edu

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