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2011 End of Year Board Meeting

2011 End of Year Board Meeting. 2012 is on the Horizon A year of change, transformation and re-Connection. 2011 Accomplishments. Increased classes from 25 – 32 New classes in Florida and Massachusetts Created awareness of our Blind program with Yoga in the Dark event = Net - $ 1,975

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2011 End of Year Board Meeting

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  1. 2011 End of Year Board Meeting 2012 is on the Horizon A year of change, transformation and re-Connection

  2. 2011 Accomplishments Increased classes from 25 – 32 New classes in Florida and Massachusetts Created awareness of our Blind program with Yoga in the Dark event = Net - $ 1,975 Major media coverage KPBS, KUSI-TV and online radio Offered our first Posture Clinic = Net $1300 Certified 65 more Silver Age Yoga teachers

  3. 2011 Accomplishments We now have a FaceBook PAGE facebook.com/silverage1 We are on Twitter: @silverageyoga We have a profile on BetterGiving.org Joshua Tree 4 out of state participants: NM, MA & WI 3 from Northern California

  4. Who is the “Staff” • All are contract labor – so not employees • Most get paid for 20 hours/week • and work 30-40

  5. Frank Iszak Executive Director • PUBLIC RELATIONS • Attend(ed) grant committee’s meetings • Speaks at community events, such as service clubs luncheons • Attends relevant meetings with outside organizations, events (related to senior health, grants, conferences) • Develops workshop presentations, presents workshops with Serpil • Visits centers where SAYCO instructors teach • Get volunteers for projects and potential SAYCO teachers • Accepts awards, gives interviews – SAYCO spokesman • Solicits major donors (Adopt A Center) • Develops annual report, prepares next year budget • GENERAL ACTIVITIES • Works on identifying new revenue sources • Develops CEU material and program improvements/updates to teachers twice a year • Works w/ Maria structuring the new SAYCO Teachers Association • Worked with webmaster who provided free service for three years • Developing (with Rolf) the SAWellness business model, a for-profit subsidiary • ADMINISTRATION • Conducts once a week staff meeting • Reviews time sheets • Reviews progress on projects • Schedules the projects in details for coming week • Reviews financial reports monthly • Prepares for board meetings (4 times a year)w/agenda progress report etc.) • Designs and oversees the implementation of projects (to generate revenues and further the mission, such as Internet certification, Joshua Tree, Silent auction , Yoga in the Dark in a new format, Vino-Vinyessa, Posture Clinic, etc.) • Reviews quarterly payments to teachers • Works w/ Pat and outside accounting firm to file government required reports (990Z) • Reviews - and shops for – insurance carriers/policy • Sign checks (about 200 per year) • Keeps corporate records

  6. Pat VawterBookkeeping & Office MONTHLY Pay Bills – rent, insurance, etc. Reconcile Checking; PayPal and Pay Junction Prepare Income Statement and Balance Sheet Print office copies and email to Treasurer Prepare Bank Reconciliation Report, Cash Balance Report– email to Treasurer with PDF of Bank statement QUARTERLY: Receive invoices & SEVA reports from teachers Prepare, obtain signature, mail checks File copies in Paid Documents Post class attendance from each invoice/report Receive intake forms &update attendance spreadsheet Post addresses to database File all SAYCO intake, photo release & site forms Prepare invoices for the sites that are billed. Email Treasurer financial reports for Board Meeting Help Frank prepare for Board Meeting Make copies of Board Meeting Minutes, file. Make copies of Grant requests; keep copies of receipts and paper associated for accounting DAILY Check incoming email; respond Take reservations for fundraiser events keep track of payments Fill orders for On Line Course Process payments Set up recurring charges as required Track payments Send Welcome email Authorize use in our website for exams Assemble & Package training materials Print shipping label with postage Take to post office Post changes to inventory Reorder materials as necessary Order office supplies as needed Attend weekly office meeting Pay contract personnel invoices Give financial assessments to Frank

  7. Alan SchulerITT & Marketing TEACHER CERTIFICATION PROGRAM DATABASE ANNUAL GIVING CAMPAIGN ADVERTISING CAMPAIGNS RECRUITING DEVELOPMENT SAYCO EVENTS WEBSITE MAINTENANCE GRANT DEVELOPMENT PROMOTION / PUBLICITY TECHNOLOGY SUPPORT

  8. Maria MazziPrograms &Public Outreach Program Co-ordinator Communications Co-ordinator SAYCO Teacher Liaison Special Event/Project Co-ordinator Press Release Co-ordinator Works with Volunteer Co-ordinator Health Fair Co-ordinator Grant team member Assists the Executive Director in developing and managing new projects such as the Yoga in the Dark developing and managing other revenue generating projects short term and long term strategic planning On planning committee & co-ordinates Joshua Tree Retreat Develops support materials for SAYCO teachers. Creates and/or assists in program specific websites or blogs such as the www.SilverAgeYogaRetreat.com and www.TeachSeniorsYoga.comand http://silverageyoga.blog.com Currently developing a Silver Age Yoga Teacher’s Association to provide better communication with teachers and encourage all SAY teachers to remain engaged with Silver Age Yoga.

  9. Where Does the Money Go?

  10. Current Status of Program

  11. Income

  12. Income

  13. Expenses

  14. 2012 & Beyond • Monies needed to continue as is: $150,000 • Monies needed to grow: $ 350,00

  15. GiveBIG Online Event December 14: 7am ends December 15: 7pm a 36 Hour fundraising

  16. GiveBIG Dec. 14 & 15 The banner is now on top of each page of our website Every dollar raised will be matched by up to 30 % raised

  17. GiveBIG Dec. 14 & 15 Our goal: 1000 people at $25 - $10,000 per person to donate! Right now when anyone clicks on the GiveBIG banner at the top of our website they will be sent to this page, which explains the rules.

  18. GiveBIG Dec. 14 & 15 • Please reach out to 10 people who will donate via email, FB, Twitter, handouts • Ask them or CHALLENGE them to reach out to 10 more people who will match or BEAT what you gave • REPEAT the process But at 7:00am on Dec 14 the GiveBIG website goes LIVE and will change to a “Leader Board”. This is a sample:

  19. GiveBIG Dec. 14 & 15 We will be tracking our results via Facebook & Twitter during the actual event OR You can track on www.giveBigSanDiego.org

  20. FUNDRAISING PROJECTS FOR 2012

  21. Asking Teacher Support 2012 Committee: a group of 3-5 to work on any of these: Teacher’s Association Education Committee Standards Committee September Awareness: National Yoga Month, Healthy Aging Month Grandparent’s Day: 9/9/2012 Joshua Tree Curriculum

  22. Teacher Support Health Fair Co-ordinators: San Diego South Bay North County Coastal North County Inland East County

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