Elementary LPAC End of Year Meeting

1. Elementary LPAC End of Year Meeting April 18th, 2012 Department of Bilingual/ESL

2. You know your stressed when…

3. You go the entire day with two TOTALLY different shoes and no one even notices!

4. Your bosses shoe faux pah becomes contagious!

5. Today’s Agenda • End of year process • End of year testing • State exit criteria • SPED students • Non-LEP students (next year scheduling) • Required forms/documentation • Reminders • LPAC Administrator responsibilities • Questions & Answers

6. End of year process • Schedule meetings with parent and required teachers • Ensure documentation is filled out PRIOR to meetings • Set deadlines to complete tasks • Complete LPAC Administrator checklist before school ends

7. EOY Calendar

8. Who should be involved? • LPAC administrator • LPAC parent • LPAC bilingual/ESL teacher(s) • Suggested schedule to rotate coverage among teachers • TIA’s cannot cover during LPAC meetings

9. What should be addressed? • Annual end of year review for students SERVED • Annual review of LEP/SPED students whose exit criteria was established prior to Feb. 1st • End of year monitoring for waiver/denial students • End of year monitoring for 1st year exited students • End of year monitoring for 2nd year exited students • Identify non-LEP students for regular mainstreaming next year • Identify students who meet all exit criteria and provide list/minutes to clerk & bilingual/ESL dept.

10. End of year testing • New students to the state of Texas & Pre-K and Kinder students • Student must have been tested with TELPAS the year prior or EOY SELP must be administered • Established baseline must match EOY assessment (i.e.- TELPAS to TELPAS, SELP to SELP)

11. Eoy Testing Flowchart

13. Students receiving SPED services • Include students in roster for EOY procedures • MUST meet all criteria listed in order to reclassify as non-LEP • Provide a copy to diagnostician • Criteria on sheet must not be adjusted

14. Before February 1, 2012 Review at EOY **Form must be attached to Annual end of year review**

15. Non-LEP students • Do not include on bilingual/ESL roster for next year • Verify coding is appropriate on PEIMS • Must fill out Non-LEP form every year and applied only if space allows • Please conference with parent on purpose of this request • Include student on monolingual roster

16. Please enjoy a 10 minute break 

17. Required Forms for blue folder • SPED/LEP students: Exit Criteria Form • Annual end of year review form • Exit monitoring form (1st & 2nd year monitoring) • Monitoring for denial students • Minutes (LEP served, denials, 1st/2nd yr. monitoring • Program exit form mailed to parents (copy in folder) • Parental report on student progress (EOY testing) • Blue folder checklist

18. Documents to Scan into school paper • LPAC Agenda • Record of LPAC • EOY Minutes (Served, 1st & 2nd Year Monitors, and Denials) • Reclassification List • LPAC Administrator Responsibilities Checklist

19. Next year planning • Beginning of year training will be held in August • Register for training on staff development website • Training for parents will also be in August

20. LPAC Team

21. Questions?