RFP 17-060 Occupational Healthcare Provider Services

1. RFP 17-060Occupational Healthcare Provider Services Pre-Proposal Conference Purchasing

2. UTMB History and Facts UTMB Academic & Research History & Facts • The state’s first Academic Health Center; established in 1891 • Mission: To improve health for the people of Texas and around the world • Vision: We work together to work wonders, as we define the future of health care • Values: Compassion, Integrity, Respect, Diversity, Lifelong Learning UTMB Health System Fast Facts • UTMB is 9th in the US in the number of MD graduates with an active license to practice medicine. • There are 29,000 living alumni; 21,000 in Texas • UTMB is Home to the only national lab in Texas and one of the two national biocontainment labs in the U.S. dedicated to developing treatments, vaccines and diagnostics to combat infectious threats to health, such as Ebola. • UTMB’s vaccine development center is one of the world’s largest university-based and has been named a World Health Organization (WHO) Collaborating Center for Vaccine Research, Evaluation and Training on Emerging Infectious Diseases.

3. UTMB Today • Schools of Medicine, Nursing, Health Professions, Graduate Biomedical Sciences • $1.7B annual budget • 13,000 employees statewide • 3,200 students and 961 faculty • Among largest, fastest growing academichealth centers in the nation • $122M in research expenditures • Three campuses • 85-acre Galveston Campus, 90 buildings • 65-acre League City Campus, two buildingsand master plan • 40-acre Angleton Danbury Campus, six buildings Galveston Campus League City Campus Angleton Danbury Campus

4. RFP Section 1 – Notice to Respondents • General Information • Contact for RFP –Terrie Beasley, CTPM tebeasle@utmb.edu • Agreement Term (Section 1.6) • Period of one (1) year with option to renew for four (4) additional one (1) year periods. • Criteria for Selection (Section 1.10) • Company Profile (The reputation of the Respondent and of the Respondent’s services) • Technical Submission (approach, services, quality assurance and personnel) • The Added Value Services • The Cost of Services Purchasing

5. RFP Section 2 – Proposal Requirements • General Instructions • Preparation & Submittal Instructions • Submit one (1) electronic version of entire proposal. • Submittal Checklist • Signed and Completed Execution of Offer (ref. Section 7-all) • Pricing Schedule and Addenda Checklist (ref. Section 5) • Submit Pricing Schedule Excel format only (ref. Attachment A) • Responses to Respondent’s Questionnaire (ref. Section 6) • HUB Subcontracting Plan Package, if applicable (ref. Section 1.13) Purchasing

6. RFP Section 3 – General Terms & Conditions The General Terms and Conditions contained in UTMB’s Rider 103 shall be made a part of and govern any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal. • Respondents may offer alternate provisions to the Terms & Conditions: • Must refer to the specific article or section concerned. • General exceptions are not acceptable. • Terms & Conditions determined to be unacceptable may result in disqualification of the proposal. Purchasing

7. RFP Section 4 – Scope of Work/Service Requirements Scope of Work • Employee Heath provides services to all UTMB employees to meet occupational health requirements. UTMB seeks a Respondent to provide the medical leadership and clinical services for UTMB employees required occupational health services of a Doctor of Medicine (MD) or Doctor of Osteopathic Medicine (DO). • Respondent shall write and maintain the standing orders that direct the daily activities of the Human Resources (HR) Employee Health Clinic. • Provide orders and parameters for health care worker immunization and tuberculosis (TB) testing to meet Texas Health and Safety code 224/Texas Senate Bill 7. • Provide guidance for management of blood borne pathogen exposures and reporting. • Set medical surveillance requirements for the research community inclusive of exposures to pathogens and biologicals. • Provide guidance to the Animal Research Program according to Institutional Animal Care and Use Committee (IACUC) requirements. • Provide injury and illness care according to Optimal Disability Guidelines (ODG) guidelines according to the UT System chosen network Injury Management Organization (IMO). Purchasing

8. RFP Section 4 – Scope of Work/Service Requirement • Maintain all documentation in the electronic medical record Underwriters Laboratory/Occupational Health Management (UL/OHM) electronic medical record software. • Design and guide UTMB medical surveillance programs to protect the health and safety of UTMB employees from physical, chemical, cognitive, and reproductive hazards in the workplace. • Knowledge and expertise in Return to Work, Fit for Duty programs, Texas Workers Compensation and disease management. • Operational expertise in management of Family Medical Leave management. • Ability to conduct a medical job analysis based on the Department of Labor (DOL) physical requirements of work and a working understanding determination of the essentials functions of a job. • Conduct Department of Transportation (DOT) physicals for drivers of DOT regulated vehicles. • Provide occupational health leadership to UTMB health system, research community and correctional managed care (CMC) for a regionally dispersed employee population.

9. RFP Section 4 – Scope of Work/Service Requirment • Provide support upon activation of the UTMB biological containment unit for infectious diseases. • Advise for the safety and protection of UTMB employees in business continuity. Readiness to research novel medical responses prior to an event and keep a treatment plan ready for implementation in an emergent/urgent exposure. • Board Certification in Occupational medicine preferred. • Other occupational healthcare duties as requested and assigned. • Quarterly review of service evaluation conducted by the Director of Employee and Occupational Health based on customer feedback and contractual agreement. Minimum Requirements • All MD and OD shall be licensed to practice medicine in the state of Texas and can produce licenses upon request. • Providers shall be available to work from the UTMB Employee Health Clinic, 400 Harborside Drive, Suite 125, Galveston, Texas 77555. A minimum of fifteen (15) hours a week between the hours of 7:30 AM to 4:30 PM and shall be available for occasional telephonic or email consolation. • Respondent shall have five (5) years of experience in occupational healthcare provider services for to be considered for this RFP. • Respondents must have extensive experience working with academic medical centers or other larger (500+bed) tertiary care teaching hospitals. • Respondents shall provide documentation demonstrating their capability in meeting and performing all specifications of this RFP.

10. RFP Section 5 – Pricing Schedule • Pricing shall be submitted in excel format only • Attachment A – Pricing Schedule Respondents shall provide a cost proposal that details all costs and fees associated with the delivery of the services you have offered under your proposal. Include any and all one-time and reoccurring fees or charges. These costs shall be shown for the full contract term. Purchasing

11. RFP Section 6 – Respondent Questionnaire • Company Profile • Technical Submission • The Added Value Services Purchasing

12. RFP Section 7 – Execution Of Offer • MUST BE COMPLETED, SIGNED AND RETURN IN IT’S ENTIRITY • Not doing so may result in the rejection of your proposal Purchasing

13. Questions? Purchasing