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Closing the Gaps: Facilities Development and Planning Systems

Closing the Gaps: Facilities Development and Planning Systems. Texas Higher Education Coordinating Board February 26, 2004. Organization. Closing the Gaps by 2015. Participation Add 500,000 more students Success

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Closing the Gaps: Facilities Development and Planning Systems

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  1. Closing the Gaps: Facilities Development and Planning Systems Texas Higher Education Coordinating Board February 26, 2004

  2. Organization TAIR Conference

  3. Closing the Gaps by 2015 • Participation • Add 500,000 more students • Success • Increase by 50% the number of identifiable student successes from high quality programs TAIR Conference

  4. Closing the Gaps by 2015, cont. • Excellence • Increase the number of nationally recognized programs or services • Research • Increase the level of federal science and engineering research funding by 50% to $1.3 billion TAIR Conference

  5. Closing the Gaps by 2015, cont. • We must be good stewards of the state’s - and the student’s – resources • Develop and maintain facilities that: • Promote the campus mission of instruction, research and service • Are attractive to students, faculty, and the community • Operate in an efficient and effective manner TAIR Conference

  6. Statutory Requirements • Chapter 61 of the Education Code • Formulas for Space Utilization • Facilities Standards • Facilities Planning • Project Approvals • New Construction • Repair and Renovation • Property • Audit of Facilities TAIR Conference

  7. Campus Planning Responsibilities • Review and evaluate project applications • Support the Committee on Campus Planning and the Board • Develop and maintain Board rules related to facilities • Shared oversight of Office of Civil Rights Priority Plan regarding Texas Southern University and Prairie View A&M University TAIR Conference

  8. Campus Planning Responsibilities, cont. • Review, evaluate, and report • Master Plans (MP1) • Deferred Maintenance (MP 2-3-4) • Classroom and Class Lab Utilization • Facilities Inventory System • Space Projection Model • Higher Education Assistance Fund (HEAF) • Tuition Revenue Bond Projects TAIR Conference

  9. Master Plans • MP 1 • Planned construction, renovation, information resources, and land acquisitions planned for the next 5 years • MP 2-3 • Deferred maintenance needs and a schedule to address them • MP 4 • Actual expenditures on accumulated deferred maintenance for the previous fiscal year TAIR Conference

  10. Master Plans, cont. TAIR Conference

  11. MP 1 • Consolidated with the Bond Review Board’s Capital Expenditure Plan • Presented to the Committee on Campus Planning in September • Projects submitted for approval must be included on the MP1 unless the institutions could not “reasonably have foreseen the project need” TAIR Conference

  12. MP 2-3: Deferred Maintenance • Accumulated deferred maintenance • projects from prior years • not included in the maintenance program • priority status was perceived to be lower than those funded within the budget • Critical deferred maintenance • place facilities, occupants, or mission at risk TAIR Conference

  13. Replacement Value • Question: How much would it cost to replace an institution’s E&G space? • Methodology considers a building’s FUNCTION rather than its actual construction cost • Calculated annually • Uses facilities inventory • Uses historical construction costs • Used to determine deferred maintenance to replacement value ratio TAIR Conference

  14. DM/RV Ratio • This ratio only includes reported deferred maintenance on E&G facilities • Used to evaluate project applications • Coordinating Board standard: DM/RV < 5% Deferred Maintenance Replacement Value TAIR Conference

  15. Room Utilization • Not calculated for health-related institutions • Calculated for classrooms (RT 110) and class laboratories (RT 210) • Utilization = Duration ÷ Number of rooms • Duration is the number of 50-minute hours of scheduled class time, as reported in an institution’s certified CBM 005 report • Room counts are pulled from the facilities inventory RT = Room Type TAIR Conference

  16. Room Utilization, cont. • Coordinating Board standards • 38 hours per week for classrooms • 25 hours per week for class laboratories TAIR Conference

  17. Facilities Inventory System • Updated and maintained by the institutions • Used to predict space need, calculate utilization, and evaluate projects • Currently updating systems to move from mainframe to server • easier to maintain • on-line updates TAIR Conference

  18. Building Inventory • Data Elements • Three General Areas for Data Collection • Identification • Building Codes • Building Size and Cost Data TAIR Conference

  19. Part A - Building Inventory TAIR Conference

  20. Room Inventory • Data Elements • Four General Areas for Data Collection • Identification • Function Codes • The room inventory structure separates a specific Room Type, usage and program area. • Pro-rations of Use • A room can be reported with up to three use/program areas. • Room Type cannot be prorated. • Room Size TAIR Conference

  21. Part B - Room Inventory TAIR Conference

  22. Part C – CIP Report TAIR Conference

  23. Part D – Campus-Wide Summary TAIR Conference

  24. Part E – Space by Room Type TAIR Conference

  25. Part F - Room Inventory TAIR Conference

  26. Facilities Inventory System, cont. TAIR Conference

  27. Project Application System • New Construction • Renovation • Auxiliary • Gifts, Purchase, or Real Estate • Lease of Real Property • Tuition Revenue Bonds TAIR Conference

  28. Project Application System, cont. TAIR Conference

  29. Project Application System, cont. TAIR Conference

  30. Project Application System, cont. • Each institution has a FICE code and Password to enter the system • Only certain individuals have the password to submit the application • If you belong to a system, the system will usually review the application and submit it TAIR Conference

  31. Process Overview TAIR Conference

  32. Space Projection Model • Board Review • Consideration of proposals for facilities projects • Resource Allocation • Infrastructure Formula Funds • Higher Education Assistance Fund • Tuition Revenue Bonds Project Evaluations TAIR Conference

  33. Space Projection Model, cont. • Five Factor Model • Predicts need for education and general space • Does not include auxiliary space TAIR Conference

  34. Space Projection Model, cont. TAIR Conference

  35. Evaluation of Projects • Submitted to Office of Campus Planning • Briefing Sheet prepared based on information in application • Evaluated against Board standards • Presented to Commissioner or Committee on Campus Planning • May be referred to Board TAIR Conference

  36. Board Consideration • Board Standards • Merit of the Project • Staff Recommendations TAIR Conference

  37. Project Tracking • Coordinating Board is required by statute to track project status • Institutions are required to report the status of an approved project to the CB on an annual basis • The Project Application System will be modified to incorporate project tracking • Project status will be collected until the project is included in the institution’s facilities inventory TAIR Conference

  38. How to Contact Us CampusPlanning@thecb.state.tx.us http://www.thecb.state.tx.us/ CampusPlanning/ 512-427-6110 TAIR Conference

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