NCAA Graduation Rates Data Collection Guidelines

2. Division III Graduation Rates Data Collection Maria DeJulio Eric Hartung

3. Getting Ready • Connect with individual on campus who reports Student-Body Federal Graduation Rates and Enrollment to the NCAA. • The Non-Scholarship Freshmen Student-Athlete Cohort is within the institution’s Student-Body Cohort. • Consider implementing a “flag” in your campus’ enrollment management system to identify student-athletes in the cohort upon initial enrollment. • Determine the best way to track final outcomes annually remembering that graduates and allowable exclusions are already identified within the Student-Body Cohort.

4. Resources • Maria DeJulio, mdejulio@ncaa.org, 913-397-7668 • Eric Hartung, ehartung@ncaa.org, 317-917-6306 • The Resources tab in the Academic Portal. • The Import from Text File tab in the Academic Portal. • Conference or single-institution webinar.

5. Reporting for 2019 REQUIRED • Student-Body Federal Graduation Rates – 2012 Cohort • Fulltime Undergraduate Enrollment – 2018-19 Academic Year VOLUNTARY • Student-Athlete Graduation Rates – 2012 Cohort • Student-Athlete Academic Success Rates – 2012 Cohort

6. Reporting for 2020 REQUIRED • Student-Body Federal Graduation Rates – 2013 Cohort • Fulltime Undergraduate Enrollment – 2019-20 Academic Year • Student-Athlete Graduation Rates – 2013 Cohort • Student-Athlete Academic Success Rates – 2013 Cohort

7. The Cohort

8. Cohort Rules • The cohort is determined only during the first year of enrollment at your institution. • Student-athletes that begin participating in athletics after the first year at your institution are NOT INCLUDED IN THE COHORT. • Student-athletes that stop participating in athletics after the first year at your institution REMAIN IN THE COHORT. • Do not include: • Student-athletes in non-NCAA championship sports. • Student-athletes who withdraw before the institution’s census date. • Graduate Transfers

9. Cohort Rules for Transfers • Transfer student-athletes are placed in the cohort based on their first year of enrollment at ANY institution. • For example, is a student-athlete initially enrolled at another institution in the Fall of 2011 and transferred to your institution enrolling in the Fall of 2012, they will be reported in the 2011 cohort as a transfer student-athlete.

10. Sport Assignment • Single-sport athletes are in the cohort for that sport. • Multi-sport athletes • If the student-athlete participates in 1) football, 2) men’s or women’s basketball, 3) baseball or 4) men’s and women’s track, assign the sport in that priority (1 through 4). • If the student-athlete participates in other sports, select one. • Assign NCAA three-letter sport codes • For graduation rates reporting, cross-country, indoor track and outdoor track are treated as one sport – men’s or women’s track and field (MTR/WTR).

11. Submission Method • Annual March 1st to June 1st reporting window. • Academic Portal (My Apps) • Manual Entry • Student-Body Federal Graduation Rates • Fulltime Undergraduate Enrollment • Text-File Import • Student-Athlete Graduation Rates AND Academic Success Rates

12. Student-Athlete Type

13. Final Outcome

14. Reporting • Reports available via the Academic Portal (private): • Student-Body Federal Graduation Rate Institution Report • Student-Athlete Graduation Rate Institution Report • Student-Athlete Academic Success Rate Institution Report • Reports available via ncaa.org (public) • Student-Body Federal Graduation Rate Institution Report • Division III Aggregate Student-Athlete Graduation Rate Report • Division III Aggregate Student-Athlete Academic Success Rate Report • All graduation rate information loaded into the Institutional Performance Program (IPP) for self-assessment and confidential benchmarking.

15. Getting Ready • Connect with individual on campus who reports Student-Body Federal Graduation Rates and Enrollment to the NCAA. • The Non-Scholarship Freshmen Student-Athlete Cohort is within the institution’s Student-Body Cohort. • Consider implementing a “flag” in your campus’ enrollment management system to identify student-athletes in the cohort upon initial enrollment. • Determine the best way to track final outcomes annually remembering that graduates and allowable exclusions are already identified within the Student-Body Cohort.

16. Resources • Maria DeJulio, mdejulio@ncaa.org, 913-397-7668 • Eric Hartung, ehartung@ncaa.org, 317-917-6306 • The Resources tab in the Academic Portal. • Conference or single institution webinar.