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How to Use Google Team Drive with your RIT account

Learn the comprehensive guide on using Google Team Drive with your RIT account. Understand roles like Full Access, Edit Access, Comment Access, and View Access. Discover advantages of Team Drive over My Drive, access privileges for each role, and how to create a new Team Drive. Explore access management, shared files, and storage details at RIT. For more queries, visit Google.rit.edu/faq.php or contact RIT's Legal Affairs Office.

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How to Use Google Team Drive with your RIT account

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  1. How to Use Google Team Drivewith your RIT account Presented by Wesley Blue, NTID Online Program Operations Coordinator

  2. Two ways to access Google Drive @ RIT https:\\google.rit.edu Log in with your RIT credentials. https:\\drive.google.com Type in your RIT username and include “@g.rit.edu” at the end Redirect to

  3. If it is your first time accessing RIT GDrive

  4. Create a new Team Drive By right-clicking on the blank canvas

  5. Right-click on the recently created folder and select “Add members” in the menu

  6. Add members of your team and assign roles • Full access: Manage members, upload, edit, move, or delete any folders/files. • Edit access: Edit any folders/files, and upload new files. Cannot move or delete. • Comment access: Restricted to viewing and commenting on any files. Cannot create, edit, or delete. • View access: Restricted only to viewing folders/files • https://bit.ly/2I2z8Kf

  7. Access Privileges of each role Absolute minimum granted to all roles https://bit.ly/2pGs27w (Google.com)

  8. File Management & Access Management • Team Drive files belong to the team instead of an individual. If one of the members leave, folders/files stay exactly where they are so your team can continue to share information and work. • Roles and access privileges • Team Drives • Access to folders and files is limited to only the parent folder, in another word, a team member in one of the four assigned roles, will have the same level of access to every folders and files within a Team-Drive folder. • Members MUST have Google Account. • My Drive • Allows for granular access, for example, a user can be restricted to one specific file in a specified folder embedded within a tree of folders. • Files can be shared with anyone that does not have Google account

  9. Team Drives vs My Drive https://bit.ly/2utEuwj (Google.com)

  10. Advantages of Team Drive https://bit.ly/2utEuwj (Google.com)

  11. Things to know • RIT FAQ: google.rit.edu/faq.php • 5TB of storage (5,000 GB) on GDrive • RIT’s Office of Legal Affairs advises employees to store documents containing personally identifiable information on ITS-managed file shares. However, use of an RIT account with Google Apps is protected by RIT’s agreement with Google Apps for Education. • For more information, contact https://www.rit.edu/fa/legalaffairs/

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