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eGMS Spring 2006 Workshops

Learn about eGMS basics, hardware requirements, application navigation rules, budget detail pages, error messages, and submission guidelines. Gain insights into completing applications, consent assurances, system notifications, and program-specific data elements.

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eGMS Spring 2006 Workshops

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  1. eGMS Spring 2006 Workshops

  2. eGMS Basics – Required Hardware • PC’s (Windows 98, NT, 2000, XP) and • Mac’s (OS 9 or OS X) • Internet Browsers • Netscape (6.1+) OR • Internet Explorer (IE) (5.5+) • AOL Browser not supported • Cookies and JavaScript must be enabled

  3. eGMS Basics – Selecting the Application/Amendment • Options/Rules for working with Documents • Create Application • Open Application • Create Amendment • Delete Application/Amendment • Review Checklist

  4. eGMS Basics – Application Select Page This year use 2007

  5. eGMS Basics – Application Select Page

  6. eGMS Basics - Review Checklist

  7. eGMS Basics – Navigation • Page Header and Footer • Printer friendly link • Grant program list box – drop-down list (to switch between grants) • Tab Strip • Preferred completion sequence (Natural) • Session Timeout (60 minutes) – SAVE Frequently • Please avoid using the browser ‘Back’ button!

  8. eGMS Basics – NCLB Consolidated Grant

  9. eGMS Basics - Title I Overview Page

  10. eGMS Basics – Types of Controls • Tab Key • Moving around a page (Example: Budget Detail) • Control Types • Push Buttons, Radio Buttons, Check Boxes, Text Boxes, Text Areas, Hyperlinks (Example: Budget Detail) • Special Actions • Create Additional Entries (Example: Budget Detail)

  11. eGMS Basics - Title I Budget Detail Page

  12. eGMS Basics – Common Elements • Built in Validations • Input Length Checks - usually 500 characters • Numeric Checks • Required Fields • Content Checks (Example: Budget cannot exceed Allotment) • Error Messages / Warning Messages • Warnings; Data Not Saved (error message location) • Calculate Totals (does NOT save page) • Summary of lines • No Commas or Decimal Points • Whole dollars only

  13. eGMS Basics – Error Warning Messages

  14. eGMS Basics - Title I Budget Detail Page

  15. eGMS Completing the Application – Assurances • Must be agreed to before Application is submitted. • Only required for Original Application each year. • Superintendent or Board Authorized Representative are only users with access to click “Organization Approves” • Board Authorized Representative must identify themselves

  16. eGMS-NCLB General Assurances

  17. eGMS Completing the Application – Submit Page • Consistency Check may run for 1 minute. Validates information that span web pages. • Consulting allows ISBE Reviewers to View applications that have not yet been submitted. • Lock Application prevents changes. Only person who performed the lock or the Superintendent can Unlock. • Submit – Also Performs Consistency Check • By Document Author Staff – Notifies Superintendent • By Superintendent – Submits to ISBE for Review • Approval Levels at ISBE (Program Review, Fiscal Review)

  18. eGMS-NCLB Submit Page – Not Submitted

  19. eGMS Completing the Application – Application History • Lists all steps an Application encounters in its flow along with the userid who performed that step and date it occurred • Possible Status’ • Submitted for Review/Submitted to ISBE • In Process • 1st Program Review Complete • 2nd Program Review Complete • Returned for Changes • Final Approval

  20. eGMS-NCLB Application History

  21. eGMS Completing the Application – System Notifications • Emails to Districts go to Superintendent’s IWAS Account. IWAS can be setup to forward to other external Email account. • District is Notified via IWAS on Final Approval or Returned for Changes • ISBE Notified via IWAS upon submission from District • The email address on the District Information screen DOES NOT get used for system notifications. The IWAS Email address is always used for system generated communications.

  22. eGMS Application PagesThe Overview Page • The Overview page is displayed first • Informational only – no data entry • Defines the Program: • Purpose • Funding Source • Participation Requirements • Provides links to Laws and Guideline Documentation

  23. eGMS-NCLB Overview Page

  24. eGMS-NCLB Data Pages • Common Data Pages • District Information • Goals • Staff

  25. eGMS-NCLB District Information

  26. eGMS-NCLB Title I District Information

  27. eGMS-NCLB Title I Goals

  28. eGMS-NCLB Title I Staff

  29. eGMS-NCLB – Program Specific Pages • Contains data elements or specific calculations that are unique to that program. • Examples: • Title I – 4 Step Targeting Process • Title II-A – Public/Non-Public, HH, equitable participation • Title II-D – Enhancing Education for Technology (formula) • Title IV – Safe and Drug Free Schools Program • Title V – Innovative Education Program expenditures

  30. eGMS-NCLB Title I Targeting – Step 1

  31. eGMS-NCLB Title I Targeting – Step 2

  32. eGMS-NCLB Title I Targeting – Step 3

  33. eGMS-NCLB Title I Targeting – Step 4

  34. eGMS-NCLB Title I Targeting – Step 4

  35. eGMS-NCLB Title I Targeting – Step 4

  36. eGMS-NCLB Title II-A Program Specific

  37. eGMS-NCLB Title II-A Program Specific

  38. eGMS-NCLB Title IID • The funds for Title II-D aren’t available until the fall. The application can be amended at that time. (click the “district not applying at this time” checkbox on the district info tab – remove the check from the box when ready to apply for Title IID) • By law, 25% of Title II-D funds is for Professional Development. • The Title II-D application is submitted through the same process as with all other grants.

  39. eGMS-NCLB Title IID • The non-public worksheet is included on the Program Specific Page to determine the non-public schools equitable share of Title IID funds. • By federal law, a district applying for a Title IID grant must have a currently approved technology plan and an acceptable use policy in place at ISBE to receive funding.

  40. eGMS-NCLB Title IV-A Program Specific

  41. eGMS-NCLB Title IV-A Program Specific

  42. eGMS-NCLB Title V Program Specific

  43. eGMS-NCLB – Additional Considerations • Illustration of how to determine Nonpublic School allocations. (Title I, IIA and IV) • ISBE Program reviewers will be checking to make sure that Program Specific Pages match Budget Detail pages.

  44. Title I Non-public share

  45. Title I Non-public share

  46. eGMS-NCLB Determining Nonpublic Allocations

  47. eGMS-NCLB – Additional ConsiderationsTitle IIA Private School Worksheet

  48. eGMS-NCLB – Additional ConsiderationsTitle IIA Private School Worksheet

  49. eGMS-NCLB – Additional ConsiderationsTitle IV Private School Worksheet

  50. eGMS-NCLB – Additional ConsiderationsTitle IV Private School Worksheet

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