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Test Administrator Training for DTCs, STCs, and TAs

This training covers roles and responsibilities, ensuring student participation, Test Admin Manual requirements, and new features in statewide assessments. It includes modules on test security, accessibility, and Smarter Balanced administration.

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Test Administrator Training for DTCs, STCs, and TAs

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  1. 2016-17 Test Administrator Training Required for DTCs, STCs, and TAs

  2. Topics • Roles and responsibilities • Ensuring student participation • Test Administration Manual requirements • What’s new this year in the statewide assessment system • Test administration resources and tools

  3. Required Modules for TAs • Test Administrators • Accessibility Supports • Test Security • Smarter Balanced Administration* • OAKS Online Science and Social Sciences Administration* • ELPA21 Administration* *Only required for TAs administering this assessment TAM, Section 1.5: Training Requirements

  4. Roles and Responsibilities TA Roles and Responsibilities • Before testing: • Provide students with an opportunity to take the practice test • Review student IEPs or education plans to identify appropriate test formats and accessibility supports • Make arrangements for students who are not testing • During testing: • Ensure that students receive the appropriate test • Enforce test environment requirements • After testing: • Check participation reports to ensure all eligible students have completed testing TAM, Section 6: Planning for Test Administration

  5. Student Participation ensures representation of all students in assessment results.

  6. Student Participation Participation in Required Spring Assessments • English Language Arts Grades 3 – 8, & 11: Smarter Balanced or Extended Assessments • Mathematics Grades 3 – 8, & 11: Smarter Balanced or Extended Assessment • Science Grades 5, 8, & 11: OAKS Online Science Assessment • Social Science (Optional) Grades 5, 8, & 11: OAKS Online Social Science Assessment • English Language Proficiency Grades K-12: ELPA21 TAM, Section 7: Smarter Balanced TAM, Section 8:OAKS Online TAM, Section 9: ELPA21 TAM, Section 11: Extended

  7. Student Participation Planning that Impacts Participation • Know how many opportunities are available for the test you’ll be administering • Know when your school is administering each test so your students take the right test at the right time • Know what test settings your students need before testing begins • Check IEPs and 504 Plans what supports are identified • Check TIDE to see what settings are assigned TAM, Section 6: Planning for Test AdministrationTIDE User Guide

  8. Q&A Discussion • What are the local considerations and challenges around monitoring student participation within your school or district? • What are some effective approaches you could use to ensure all eligible students are tested in your school or district? • What resources do you plan to use to assist you in monitoring student participation?

  9. Test Environment ensures validity of student results and that no students have an unfair advantage or disadvantage during testing.

  10. Test Environment Requirements • Supervision at all times by a trained TA • Quiet environment void of distractions • Only accessibility supports listed in OAM made available to students • Limited interaction with students • Read student directions • Administer accessibility supports appropriately • No coaching TAM, Section 2.2: Security of the Test Environment

  11. OAKS Portal The web based system that is used for testing, test settings, and progress monitoring reports.

  12. OAKS Portal Accessing the OAKS Portal • OAKS Portal URL: oaksportal.org • Register to receive alerts when announcements or resources are posted on the portal • Provides access to: • TIDE (view and edit student test settings) • TA Interface (used to administer tests) • Online Reporting System (view participation and performance reports) TIDE User Guide TA User Guide ORS User Guide

  13. OAKS Portal Accessing the OAKS Portal

  14. OAKS Portal Accessing the OAKS Portal

  15. OAKS Portal Overview of Test Delivery System TA Interface • Administer online tests, track progress, and manage students testing in your session • Adjust test settings for individual students before they are approved to start the test • Approve and submit print requests from students Student Interface • Secure online test that must be accessed via a secure browser • General Education Student Interface • Braille Interface TA User Guide

  16. OAKS Portal TA Interface at a Glance • Used to create and manage test sessions and approve students • All information is visible on one screen • Test Session ID • Students needing approval to start testing • Students with tests in progress • Print requests TA User Guide

  17. OAKS Portal TA Interface (cont.) • System generates a Session ID that students will use to log in • Test sessions automatically expire upon TA logout • Sessions cannot be resumed • Students may resume a paused test in any new test session that includes the applicable test subject and grade • Example: TA creates a test session for students on Tuesday. To resume testing on Wednesday, the TA will create another test session for students to resume testing • Create and Manage Test Sessions • List of available tests automatically displays upon logging in • Click Expand All to see more detail • Select the tests for inclusion in the session and click [Start Session] TA User Guide

  18. OAKS Portal TA Interface (cont.) Student Test Settings and Approvals • The number in red next to the Approvals button shows the number of students waiting for approval • Clicking on the Approvals button brings up the list of students who need to be approved to test. TA User Guide

  19. OAKS Portal TA Interface (cont.) TA User Guide

  20. OAKS Portal 1 Student Log-in 2 • Log in using First Name, SSID, Session ID • Confirm identity – “Is This You?” screen • First Name (same as in SSID upload), Enrolled Grade, DOB, School, SSID • Select Test • Student will see available tests by subject • TA Approval required to start test • Confirm test -- “Is this your test?” screen 3 4 5 TA User Guide

  21. Q&A Discussion • What are the local considerations and challenges around use of the OAKS Portal? • What resources do you plan to use to assist you in using the OAKS Portal?

  22. Related Reading Requirements by Role

  23. Test Administration Resources • Test Administration Manualhttp://www.ode.state.or.us/go/tam • Oregon Accessibility Manualhttp://www.ode.state.or.us/search/page/?id=487 • Best Practices Guidehttp://www.ode.state.or.us/go/tam • Promising Testing Practiceshttp://www.ode.state.or.us/search/page/?=2444 • TA User Guide http://www.ode.state.or.us/search/page/?=391 • Practice and Training Testshttp://oaksportal.org

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