WESTELL TEST ADMINISTRATOR TRAINING

1. WESTELL TEST ADMINISTRATOR TRAINING March 11, 2011

2. Introduction This presentation contains general information for administration of the West Virginia Test of English Language Learning WESTELL (English Language Development Assessment ELDA). The WESTELL is a required statewide assessment of all students with Limited English Proficiency (LEP) in grades K-12. (Policy 2417)

3. OVERVIEW • Scheduling & Time Allotments • Receiving Materials • Security • Communication • Administration • Room Preparation • Reading, Writing, Speaking, Listening • K-2 Assessment

4. Scheduling and Time Allotments • The 2011 administration of the WESTELL will take place • March 28 through April 29, 2011 • Districts may set their own schedules in conformance with the state testing calendar. • Make-ups for absentees are permitted as long as they are in the testing window. • WESTELL/ELDA is not a timed assessment. • Local flexibility in sequencing of tests is permitted.

5. Schedule and Time Allotments Listening and Reading sections - The number of questions are reduced to 35 questions. Writing section - The number of questions stay the same. Speaking section - The number of questions are reduced to 12 questions.

6. Schedule and Time Allotments • Breaks • Test Administrator’s discretion. • A short break between Parts 2 and 3 of the Reading test and between Parts 1 and 2 of the Writing test is recommended. • One 10-minute break between Parts 3 and 4 of the Listening assessment is recommended. • The Speaking assessment will take less than 30 minutes, so no break is recommended.

7. Receiving Testing Materials • School Test Coordinator (STC) Information • Check the materials against the school packing list • Note any discrepancies in the amount of secure materials you receive on the Security List • Inform District Coordinator of any discrepancies • (District Coordinator must Inform Measurement Inc. of any discrepancies)

8. Receiving Testing Materials Listening Prompt Tape or Disc Speaking Prompt Tape or Disc Test Administration Manual Reading/Writing Test Book Speaking Scoring Guide School Test Administrator Information Apply pre-printed student identification labels to the Student Answer Folders. For students who DID NOT receive a Pre ID Student Label, fill in the Demographic section of each Student Answer Folder. *Recording Speaking Response Tapes will also be included for Districts who are requesting Meas. Inc. to score Speaking. Student Answer Folder Listening/Speaking Test Book

9. Security Concerns and Procedures • Maintaining assessment security is one of your most important responsibilities as a test administrator. • At all times, district and state procedures for protecting secure assessment materials should be followed. • You are responsible for ensuring the security of not only the physical test booklets and answer folders but also the individual assessment questions and materials. • Your responsibility for maintaining the security of the assessment questions and materials continues throughout the entire testing window and through the return of testing materials. • Under no circumstances should students have access to assessment materials before or after the assessment session.

10. Security Concerns and Procedures • All grades 3-5, 6-8, and 9-12 test booklets are individually numbered with secure barcodes. • All WESTELL/ELDA materials must be accounted for throughout the assessment. • BOTH USED AND UNUSED test materials must be returned to Measurement Incorporated after testing Grade K is ORANGE Grades 1-2 are Red Grades 3-5 are GREEN Grades 6-8 are BLUE Grades 9-12 are PURPLE * School Test Coordinators must ensure that the information on Student Answer Folders is completed in a secure manner.

11. Security Concerns and Procedures Student-Teacher Ratio During each assessment administration, a test administrator must be in the room at all times. Reading, Writing, and Listening 20 : 1 Speaking (scored live) 1 : 1

12. Security Concerns and Procedures • School Test Coordinator Responsibilities • Before Testing http://wvconnections.k12.wv.us/documents/Security2009.ppt • After Testing • Confirm all materials using the school packing list • Place header sheet on top of Student Answer Folders • Put all student test materials (used and unused) back into the original box that came from the district • Put all teacher administrator materials back in the same box • All materials must be returned -- double check that you have accounted for and packed everything • District Test Coordinator Responsibilities • Use the Pre-Addressed Address Label to Return the box to Measurement Inc. immediately

13. Things to Remember • Before You Begin: • Verify that you have received the correct number of assessment materials from your STC. • Gather and organize all necessary materials: student test materials, supply of sharpened # 2 pencils (pens may not be used), this Administration Manual, Speaking Scoring Guide, prompting cassettes, and silent work for students. • Arrange for a quiet, comfortable, well-lighted, distraction-free setting in which to assess students. • Decide whether to give students breaks between the assessment sessions. • Be aware that if assessment groups exceed the numbers specified for each section of the assessment, a proctor must be present in addition to the test administrator.

14. Assessment Room Preparation • Arrive at the assessment room early to make sure that it is ready for the assessment session. • Assessment materials not in use should be stored securely and away from students. • Before the students arrive, do the following (the STC must ensure that the following is carried out in a secure manner): • Apply pre-printed Student ID labels to Student Answer Folder (if applicable) • For each student that does not have a pre-printed Student ID label, complete all required demographic information on each student’s answer folder.

15. Assessment Room Preparation • For districts who will NOT self-score their own Speaking portion, use a permanent marker to write the students name on his/her Speaking response tape. • Apply a label marked Speaking Response (either a pre-ID label or a generic label) to the student's Speaking Response Tape. The last 5 digits of the barcode number on the Speaking Response Tape should match the last 5 digits of the barcode number on the student's Answer Document label. This information must match in order for MI to assign the correct Speaking scores to the student. • Return all materials to a designated secure location until the assessment begins.

16. Assessment Room Preparation Grades 3-12 • The following testing materials will be used in addition to the ELDA Test Administration Manual: • Listening Prompt Cassette or Compact Disc • Speaking Prompt Cassette or Compact Disc • Speaking Scoring Guide • Header Sheet • You will be shipped the following materials for each student: • One test booklet containing the Reading and Writing Tests • One test booklet containing the Listening and Speaking Tests • Student Answer folder • Pre-printed labels

17. Assessment Room Preparation • Check the assessment room for possible assessment question “clues” prior to each assessment session. • Charts, maps, and other materials in the classroom that could assist students with assessment items should be covered or removed prior to the assessment administration. • Give each student a work space that is large enough to accommodate an open test booklet. • Work spaces should be cleared of all other materials. • Students should be separated by a reasonable distance to encourage independent work and to prevent collaboration. • Plan to provide two # 2 pencils with erasers for each student and to have extra pencils on hand.

18. Scripted Directions Oral scripts for each of the four assessments are in Appendices A-D of the Test Administration Manual. The scripts include information on preparing for the administration, specific directions for administering each assessment, and oral scripted materials to be read aloud to students. The oral scripts should be reviewed by all test administrators prior to the assessment session. The scripted directions that are in bold print must be read verbatim to students. Appendix A = Reading ELDA Script Appendix B = Writing ELDA Script Appendix C = Listening ELDA Script Appendix D = Speaking ELDA Script

19. Preparation For Administering Reading Assessment • Practice for the Administration • Prior to administering the Reading assessment you should: • Read through the scripted administration directions (Appendix A) that you are expected to read to students. • Assessment Setting • Appropriate seating for each student • Free from outside noise from the hallway and adjoining classrooms • Students seated far enough apart so that they do not distract one another • Students should not be seated at the same table or have the opportunity to see one another’s answer folders.

20. Preparation For Administering Reading Assessment • Assessment Materials • You will need one of the following for each student taking the Reading assessment: • Student test booklet (and replacements in case of defective booklets) • Student answer folder • Two #2 pencils with erasers

21. Preparation For Administering Reading Assessment Format of the Reading Booklets The Reading assessment is divided into three parts. You will be asked to read the scripted directions prior to part one and prior to part three. The format of the Reading booklet is as follows. Part 1: Short Passages. This section tests the student’s ability to understand information in short reading passages. There are one or more questions about each passage. Part 2: Instructions. This section tests the student’s ability to understand directions. There is a different set of instructions for each question. The student will need to identify which person followed the directions correctly. Part 3: Longer Passages. This section tests the student’s ability to understand information in longer reading passages. The student will answer several questions about each passage.

22. Preparation For Administering Writing Assessment • Practice for the Administration • Prior to administering the Writing assessment you should: • Read through the scripted administration directions (Appendix B) that you are expected to read to students. • Assessment Setting • Appropriate seating for each student • Free from outside noise from the hallway and adjoining classrooms • Students seated far enough apart so that they do not distract one another • Students should not be seated at the same table or have the opportunity to see one another’s answer folders.

23. Preparation For Administering Writing Assessment • Assessment Materials • You will need one of the following for each student taking the Writing assessment: • Student test booklet (and replacements in case of defective booklets) • Student answer folder • Two #2 pencils with erasers

24. Preparation For Administering Writing Assessment Format of the Writing Booklets The Writing assessment is divided into three parts. You will be asked to read the scripted directions prior to part each part of the assessment. The format of the Writing assessment is as follows. Part 1: Open Ended. Students write responses to prompts. Part 2: Revise and Edit. Students choose the best answer to correct grammar and usage errors in passages. Part 3: Graphic Organizers.Students answer questions about graphic organizers.

25. Preparation For Administering Listening Assessment Assessment Groups You may assess as many students as can fit in the classroom and meet the conditions described in the “Things to Remember” section of the test administration manual. • Equipment • You will need an audiocassette or compact disc player to play the prompting recording. • The player must provide adequate clarity and volume so that all students in the administration can hear the Listening tasks clearly. • Make sure that you test the sound quality of the prompting recording before the administration to identify an appropriate volume setting.

26. Preparation For Administering Listening Assessment • Practice for the Administration • Prior to administering the Listening assessment you should: • Read through the scripted administration directions (Appendix C) that you are expected to read to students. • Listen to the first 2 minutes of the prompting recording then rewind or restart. • Format of the Prompting Recordings • You will receive one Listening assessment audiocassette or compact disc with your assessment materials. • The narrator will read the entire content of the test booklet. • The stimulus material is read two times. The questions are read one time. • Students have 10 seconds to respond to each question after the narrator has read the last option.

27. Preparation For Administering Listening Assessment • Equipment Testing • It is critical that you test both the audiocassette or compact disc player and the audiocassette or compact disc before administering the Listening assessment. Follow the list below to ensure that the prompting recording will be audible to all students. • Make sure that the audiocassette or compact disc is appropriate for the grade level being assessed. • Place the prompt cassette or compact disc player at a centrally located place in the room. Turn it on and listen to it from each student’s seat. Are the prompts and timing signals easily audible? If not, adjust the volume accordingly. • Make sure that the audiocassette is fully rewound. • If the audiocassette or compact disc player requires batteries, make sure that they will last the entire assessment session.

28. Preparation For Administering Listening Assessment • Assessment Materials • You will need one of the following for each student taking the Listening assessment: • Student test booklet (and replacements in case of defective booklets) • Student answer folder • Two #2 pencils with erasers Assessment Setting The administration room should have appropriate seating for each student. Your primary consideration as a test administrator is that students be able to hear prompting recordings. The room must be free from outside noise from the hallway and adjoining classrooms. Students should be seated far enough apart so that they do not distract one another. Students should not be seated at the same table or have the opportunity to see one another’s answer folders.

29. Preparation For Administering Listening Assessment • Directions for Administering the Listening Section • At the start of the Listening section, pass out the test booklets. • Each student should receive one test booklet. • Students may not open the test booklet until instructed to do so. • Make sure that each student has two #2 pencils with erasers. • When students reach the end of the assessment, they are instructed to put down their pencils. • Students should NOT leave the room at this point but wait for instructions from the administrator. • Collect each student’s test booklet and answer folder.

30. Preparation For Administering Speaking Assessment Assessment Groups Because you will be scoring students’ oral responses in real time, the Speaking assessment will need to be administered individually. * In order to avoid subjectivity bias, it is recommended that any teacher that provides direct services to a student NOT be assigned to score that student’s Speaking test. (This does not apply to the Listening, Reading, and/or Writing administration). • Equipment • You will need an audiocassette or compact disc player to play the prompting recording. • The player must provide adequate clarity and volume so that the student in the administration can hear the speaking tasks clearly. Make sure that you test the sound quality of the prompting recording before the administration to identify an appropriate volume setting. • Administration Setting • The administration room should have appropriate seating for each student. The room must be free from outside noise from the hallway and adjoining classrooms.

31. Preparation For Administering Speaking Assessment • Practice for the Administration • Prior to administering the Speaking assessment you should: • Read through the scripted administration directions (Appendix D) that you are expected to read to students. • Listen to the first 2 minutes of the prompting recording then rewind or restart. • Practice using the Scoring Rubrics and Sample Speaking items. • During the first two minutes, you will hear the administration practice tasks 1 and 2. • You will discover that you will need to switch the prompting recording on and off three times: • Once to begin and end practice task 1 • Once to begin and end practice task 2

32. Preparation For Administering Speaking Assessment Format of the Prompting Recording The prompting recording has seven sections. Listening for the six sections will help you keep track of how far the assessment session has progressed. The six sections are as follows: Practice Task 1 Practice Task 2 English-Language Arts Task Mathematics, Science, and Technology Tasks Social Studies Tasks Closing

33. Interruptions in the Administration • It is important that the test administration be smooth and free of interruptions. In the event of an interruption, follow the general guidelines below. • These guidelines may be superseded by guidelines provided by your school or state testing coordinator. • If the interruption is serious and affects all students, stop the assessment at the time of the interruption. • After the interruption, restart the administration from the point where you stopped.

34. General Procedures During Assessment Administration • For each test, give the student the test booklet that will be used and the answer folder. • Explain to students that they will be taking a test. Inform them that they need to be quiet and that if they have questions, they should raise their hands. • If necessary, the test administrator may repeat the directions or answer questions regarding the directions for all students who have difficulty understanding or following the directions. • Test directions should be repeated verbatim whenever possible. If the directions must be simplified, the simplification must adhere to the intent of the directions and should not provide any additional information. • Students should be encouraged to complete all exercises and questions and not to leave anything blank.

35. General Procedures During Assessment Administration • When the assessment session has begun, check that students are marking and writing their answers in the appropriate places on their answer folders. • Test administrators should not interfere with the students’ concentration as they check students’ progress. • Except on the Speaking section, students are not allowed to talk during the administration of the assessment. Direct students who finish the assessment before the other students to remain silent. • Teachers will provide materials for students to work on after they finish the test and close their booklets. • Toward the end of the assessment period, but while students still have their test booklets, it is good assessment practice to remind students to complete the entire assessment. • It is inappropriate to review a student’s test booklet after it is handed in and then give it back to the student with instructions to complete the assessment. This action would constitute a breach of test security.

36. General Procedures During Assessment Administration • When all students have completed the assessment, collect the remaining test booklets. • Do not allow any student to leave the room until his or her test booklet has been collected. Collect a test booklet from each student individually. Do not allow students to “pass around” assessment materials. • Allow students who have finished the assessment to work quietly at their desks. Have a supply of generic silent work to distribute to these students. • Immediately after the assessment, and before dismissing students, carefully count the test booklets to ensure that you have collected all student materials.

37. General Procedures During Assessment Administration A student might receive an incomplete or defective answer folder. Instruct the student to raise his or her hand and then follow the steps below with the student. • Take a replacement answer folder from the overage supply if you have. • Print the student’s name on the new answer folder. • Direct the student to continue with the new answer folder. • Staple the student’s replacement answer folder to the original. • After the assessment, return all of the student’s used testing material (defective and replacement) with the other testing materials.

38. Procedures for Students with Accommodations Accommodations should always be related to the student’s specific disability. • Accommodations that change the content of the assessment are NOT allowable. For example, it is inappropriate to define words used in the writing or reading passages, any other stimulus materials, or the assessment questions. • Accommodations in the administration procedures for ELDA are allowable provided that they are specified in a student’s IEP or 504 plan and provided for the ELDA. A student’s assessment results should reflect her or his true ability and should not be influenced by inappropriate accommodations. • Any accommodations for an individual must be specified before the student takes the assessment and must be documented in the student’s IEP. Contact your District Coordinator for additional state guidelines on accommodations for the ELDA.

39. Procedures for Students with Accommodations If a student with disabilities takes the ELDA, the administration of the assessment should be under standardized assessment conditions. Only those accommodations listed below or specifically identified in the student’s IEP or 504 plan may be provided. The following accommodations may be provided to students with disabilities on the ELDA (in addition to any accommodations specified in the student’s IEP or 504 plan.): • Computerized Assessment: • Students may use a computer to type their responses instead of writing in the answer folder. Spell check, glossaries, grammar check, dictionaries and thesauruses are not allowed on the ELDA. Word processed responses should be stapled into the student’s original answer folder.

40. Procedures for Students with Accommodations • Dictation of Responses: Students who are unable to write due to a disability are allowed to dictate their responses to a transcriber or into an audio recorder for the Reading and Listening ELDA. The student’s answers should be transferred onto the student’s original answer folder. A scribe may not be used for the Writing ELDA. • Extended/Adjusted Time: The ELDA is an untimed assessment. For students whose attention span or behavior interferes with regular testing sessions, test administration may be altered to allow for a number of shorter testing sessions. Testing may also be stopped and continued at a later time if behavior interferes with the testing session. The time of day the test is administered may also be adjusted to be most beneficial to the student. All testing sessions MUST be completed within the allotted testing window. • Individual/Small Group Administration: Tests may be administered to a small group or an individual requiring more attention than can be provided in a large group administration.

41. Procedures for Students with Accommodations • Modified Test Booklets • Braille and Large Print versions of the grades 3-12 Reading and Writing ELDA only are available upon request. • If students within your school require modified assessment materials, contact your District Test Coordinator. • District Test Coordinators should contact Measurement Incorporated to order these materials.

42. Purpose and Nature of WESTELL K-2 • Determine Level of Language Acquisition • Separate Inventories for K and 1-2 • Observation of Student Behaviors • Typical Behavior Over Time • Focus on Four Aspects of Language

43. Contents • Reading (14 Entries) • Listening (7 Entries) • Writing (9 Entries) • Speaking (8 Entries)

44. Score Points • No Evidence of Mastery (0) • Minimal Evidence; With Much Support (1) • Moderate Evidence; With/Without Support (2) • Clear Evidence; Independence (3)

45. Performance Levels • Pre-Functional (1) • Beginner (2) • Intermediate (3) • Advanced (4) • Fully English Proficient (5) • Not To Be Confused With Score Points

46. Language Acquisition in Young Children Productive Phase Formulaic Speech Telegraphic Speech Silent Period Home Language

47. ELDA K-2 Test Administration Manual Spring 2007 ELDA K-2 Teacher Support Materials Spring 2007 ELDA K-2 Answer Documents Grades 1-2 Spring 2011 What You Will Need Test Administration Manuals, Teacher Support Materials, and Answer Documents for grades K and 1-2

48. Administration Tips • Read Quick Start Guide • Define Terms • Review Both Inventories • Review Teacher Support Materials

49. Quick Start Guide - 1 *The score for each row is bubbled on the answer document.

50. Quick Start Guide - 2 *Please bubble the score on the answer document, it is totaled when the answer document is scanned at MI