Round Table Discussion about Behavioral Intervention Teams

1. Round Table Discussion about Behavioral Intervention Teams Michael Mardis, University of Louisville Kevin Bailey, University of West Florida Jen Day Shaw, University of Florida Guy Sims, Virginia Tech June 14, 2011

2. Roundtable Agenda • Introduction • Results of Exploratory BIT Study • Current Best Practices from Panel • Group Discussion

3. Questions for those attending • Does your campus have a team? • Are you on your campus team? • What is the name? (BIT,TAT,SCT) • When was your team created? • Why was the team created? (Purpose) • Do you have more than one team? • Do you keep records? • Respond to incidents when the person of concern if an employee? • How do you maintain records? • Does your team receive training?

4. Results – Descriptive Data • 1044 institutions invited (Sent to SSAO) • 51 undeliverable email • 993 invitations, 181 responses • 18% response rate • Do you have a team designed to respond to students in crisis or at-risk? -175 indicated having a team to respond to students in crisis/distress. 5 No team, 1 not sure • 60 institutions (34% had had more than one team) • 8 institutions had 3 teams • Only 1 institution indicated having 4 teams (BIT, Conduct Review Board, Critical Incident Team, Emergency Management Team)

5. Length of Time in Existence in Years (Team 1 – 175 Responses) • Mean = 4.26 • Minimum = .50 years • Maximum = 30 years • Median = 3 years

6. Team 1

7. A rose by any other name would smell as sweet… • Student Crisis Action Team (SCAT) • Communicating Action Response for Emergency (CARE) • Care and Action for Students Team (CAST) • Student Protection Response Team (SPRT) • Action for Students In Suffering Team (ASIST) • Ensuring Action for Students in Emergency (EASE) • Action Crisis Team for Students (ACTS) • Care Team • Most common name: Behavioral Intervention Team (BIT)

8. Most Frequently Occurring Responsibilities

9. Situations Most Frequently Addressed (Team 1)

10. Identified Team Members (175 respondents) • Counseling Center Director (153) • Director of Dept. of Public Safety (139) • Housing Director (125) • Dean of Students (114) * • Student Conduct Officer (112) • Health Services Director (81) • Faculty Rep (72) • VP of Student Affairs (61) • Others Identified (125) • Academic Advising, Financial Aid, Disabilities Office Rep., Legal Counsel, University Ministry, Athletics, International Office, Women’s Services, Registrar, Wellness Director, Career Services • Titles vary at types of institution (DOS and VPSA) *most frequently identified chair (DOS 72, VPSA 44, Other 38, Counseling Director 20)

11. Discussion • Next steps as a profession • Where do we see this going (What is the future)? • Resources (Time & Funding) • What are the implications for us as practitioners? • Faculty Interaction • Risk avoidance and liability issues – what can we do, what should we be doing, and what are we saying we can do with these teams? • Team responsibilities for situations involving employees • Areas for future research

12. Discussion • Record Keeping/Documentation • Centralized or Decentralized • Formal informal • Access to information • Record keeping who has access from institution • Staff Training • Parental Notification • Communication with Campus • How are you sharing information • Privacy Laws • Who is on your team (faculty)? • Areas for future study

13. Team Training • 67.24 % Receive Training • 32.76 % No Training Types of training • In house (VPSA, Legal Council, DOS, Police, Counseling Center) • Webinars • Workshops • Conferences • NaBITA (National Behavioral Intervention Team Association) Brett Sokolow

14. Frequency of Team Meetings

15. Record-keeping • Does your team keep records of meetings? • 79% Yes • 21% No • Does your team keep records of the specific students you’ve discussed? • 94% Yes • 6% No

16. Record-keeping: How teams keep records of information discussed at meetings. • Notes (personal, informal) • Meting minutes • Programs (conduct software, Maxient software, Excel, Titanium) • Student files (DOS, Conduct, Counseling Center, University Police) • Shared Electronic Folder • List of students names and date discussed only • Individuals maintain records • Record action items only

17. How do you make others aware of your team? • Visits to units/departments (n = 102) • Campus electronic notification to faculty staff (n = 99) • Website (n = 65) • Brochure (n = 39) • Campus electronic notification to students (n = 37) • Other: don’t make others aware, we don’t promote, faculty senate, Chairs meeting, faculty training, peer education

18. Contact Information • Dr. Michael Mardis Dean of Students &Associate Vice President for Student Affairs University of Louisville 502.852.5787 m.mardis@louisville.edu • Dr. Jen Day Shaw Assistant Vice President for Student Affairs & Dean of Students University of Florida jends@dso.ufl.edu • Dr. Kevin Bailey Vice President for Student Affairs University of West Florida 850.474.2214 bailey@uwf.edu • Dr. Guy Sims Assistant Vice President for Student Affairs Virginia Tech sims@vt.edu