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Purpose of the Workshop

P romotion and Tenure Workshop for MUSM Faculty A Faculty Information Opportunity Mercer University School of Medicine 2013. Purpose of the Workshop. To help faculty prepare a strong application for promotion and/or tenure To help faculty better assess their qualifications

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Purpose of the Workshop

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  1. Promotion and Tenure Workshop for MUSM FacultyA Faculty Information OpportunityMercer University School of Medicine2013

  2. Purpose of the Workshop • To help faculty prepare a strong application for promotion and/or tenure • To help faculty better assess their qualifications • To help faculty better recognize their contributions to MUSM • To help faculty recognize areas to strengthen

  3. Planning for Tenure Candidates Faculty on the Tenure Track Should • Determine your tenure clock as soon as you begin working at MUSM* • Determine the latest date for initiating an application for tenure review • Seek annual assessments of your progress *Probationary Period (tenure clock) is determined by initial appointment letter

  4. Applying for Promotion and Tenure All Faculty Should • Submit an Initial Letter of Intent for consideration of promotion and/or tenure by July 1st (to Chair, copied to Dean) • This LOI is brief and only needs to state intent to apply • Submit as a typed document (not email) • Can be withdrawn if full application is not ready by October

  5.  Know MUSM Requirements • Obtain a copy of MUSM requirements (a copy of handbook is posted on MUSM webpage) • Talk to P&T Committee member, faculty affairs, or senior faculty • Review the specific sections that apply to your application • Follow guidelines related to documentation and electronic submission

  6.  Know Your Department Requirements • Review your appointment letter • Talk to your Department Chair • Determine your Department’s requirements and timeline • Talk to senior faculty

  7. Important Dates for Applicants • July 1 • Notify Department Chair of intention to apply with copy to Dean (paper LOI): Late letters will not be accepted • Identify Departmental dates for review • August 1 • Contact referees in advance of chair contact* • Chair should officially request letters from referees • September 1 • Submit application to Department Chair* • Consult internal department guidelines for additional requirements *Recommendation

  8. Important Dates for Applicants: October 1st • FIRST WORKING DAY IN OCTOBER • Submit application to Dean’s office no later than 5:00 p.m. • Submission will be electronic (pdf files) • Dean’s office in Savannah or Macon

  9. Areas Assessed for Promotion and Tenure • Teaching • Research and Scholarly Activities • Service • Good Citizenship • Provide philosophy and goals for each section

  10. TEACHING • Philosophy and Goals • Instructional Responsibilities • Include dates during current rank • Evaluation of teaching ability • Mastery of subject • Understanding of teaching/learning process • Skills with different instructional methods • Ability to sustain effective student relationships • Dedication to high academic standards

  11. Teaching Domains • Instructional Responsibilities: tutoring, teaching clinical skills, rounds • Curriculum Design • Learner Assessment: written, oral, OSCEs/skill assessment • Advising/Mentoring • Leadership and Administration: clerkship director, program director, phase coordinator • Evaluations from students & others • Professional Development

  12. Research/Scholarly Activity Successful Applicants Present • Philosophy and Goals • Sustained development of a research focus/expertise • Validation • Fundability • Dissemination of work through presentations, publications, computer-assisted instruction

  13. Service Applicants Can Demonstrate Service in One or More Areas • Administrative • Clinical • Community-based

  14. SERVICE-ADMINISTRATIVE • Philosophy and Goals • Roles/responsibilities and dates of service • Evaluation of administrative service abilities • Accomplishments • Evaluations • Consultations

  15. SERVICE-CLINICAL • Philosophy and Goals of Clinical Service • Roles/responsibilities and dates of service • Evaluation of clinical service abilities • Accomplishments • Evaluations/assessments

  16. SERVICE- COMMUNITY-BASED • Philosophy and Goals • Describe roles/responsibilities and dates of service • Evaluation of community-based service abilities • Accomplishments • Evaluations/assessments

  17. GOOD CITIZENSHIP Includes good citizenship to MUSM and good citizenship representing MUSM • School, University, and Hospital involvement • Include roles/responsibilities • Include dates of service • Include accomplishments • Professional/Society organization involvement • Include roles/responsibilities • Include dates of service • Include accomplishments

  18. VALIDATION is REQUIRED Demonstrated validation (Associate Professor) Sustained excellence (Professor) • In teaching, scholarly activity, and service • Area of general and focal professional expertise • Recognition of professional expertise • Local • State • Regional • National/International

  19. Five Faculty TRACKS • Academic • Research • Clinical • Community • Library Four Ranks (Plus One) • Instructor • Assistant Professor • Associate Professor • Professor Plus Emeritus

  20. Minimum Requirements Vary According to Track

  21. Committee Review Instructor Assistant Professor Applicants Demonstrate • Doctoral Degree or Board Certification • Teaching aptitude • Potential for Developing Research/Scholarly Activity • Interest in Service to/for MUSM, MU, and/or clinical partners • Potential for Good Citizenship • Library track requires full application • Full application not required for other instructors awaiting board certification or completion of PhD or post doc Promise of Development

  22. Committee Review Assistant Associate Professor Professor Applicants Demonstrate • Teaching Commitment • Research/Scholarly Activity • Service to/for MUSM, MU, and/or clinical partners • Good Citizenship Promise of Continual Development

  23. Committee Review Associate Professor Professor Applicants Demonstrate • Sustained Teaching Excellence • Sustained Research/Scholarly Activity • Sustained Service to/for MUSM, MU, and/or clinical partners • Good Citizenship Recognized Academic Professional

  24. Tenure Eligibility • Associate Professors and Professors on the tenure track • Full-time status • Assistant Professors on the tenure track must apply at the beginning of the fifth or sixth year • An Associate Professor or Professor in the tenure track must apply by the third year (if on a four-year calendar)

  25. Tenure • Merit based • Determined by the aggregate consideration of: • Quality of teaching • Education and experience • Professional achievement and scholarship • Responsible participation in group deliberative processes • Professional responsibility and service to the school and community

  26. Accomplishments Considered for Rank Advancement and Tenure • Contributions since arriving at MUSM • Contributions since last advancement • Complete review of professional career

  27. Applications

  28. Guidelines for Recommendations • Referees • Confidential assessment of faculty member • Same area of expertise as faculty member • Higher than current academic rank • Balance of internal and external referees • Regional, national, international reputation • Includes Chair of any secondary appointment • Submitted Directly to the Dean

  29. Referee and Recommendation Letters • The Department Chair/Department P&T Committee writes a letter of support detailing the candidate’s accomplishments in each area as well as an overall assessment of the application: very strong, strong, weak, or very weak. • Three support letters external to the department, but within the institution. • Three support letters external to MUSM (and clinical partners) • If applicable, letter from discipline head (BMP) • If applicant has a joint appointment, letter from department chair • Faculty in the applicant’s department or other faculty in the department may write support letters but these would be supplementary to the letters.

  30. Referees • Request is made by the Department Chair in writing to each referee using the template • Provide a complete curriculum vitae • Provide referee with MUSM standards and if applicable, department standards • Referee should • Evaluate faculty member in the areas of teaching, research/scholarly activity, and service • Comment on the entire record based on the MUSM guidelines • Return the evaluation directly to the Dean

  31. 5 Pitfalls to Avoid • Failure to communicate with department chair (early) • Failure to understand MUSM expectations • All areas not adequately addressed • Teaching – Scholarship – Service- Citizenship • Failure to prepare an effective application • Application is disorganized • Application is incomplete • Failure to follow directions, including deadlines

  32. Need Help? • Associate Dean for Faculty Affairs • Chair Of Promotions and Tenure Committee • Members of the Promotions and Tenure Committee • Senior Faculty who are aware of the current guidelines • VISIT MUSM WEBSITE http://medicine.mercer.edu/faculty-staff/promotions/

  33. QUESTIONS?

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