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Purpose of the Workshop

Promotion and Tenure Workshop for MUSM Faculty A Faculty Development Opportunity Mercer University School of Medicine 2012. Purpose of the Workshop. To help faculty prepare a strong application for promotion and/or tenure To help faculty better assess their qualifications

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Purpose of the Workshop

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  1. Promotion and Tenure Workshop for MUSM FacultyA Faculty Development OpportunityMercer University School of Medicine2012

  2. Purpose of the Workshop • To help faculty prepare a strong application for promotion and/or tenure • To help faculty better assess their qualifications • To help faculty better recognize their contributions to MUSM • To help faculty recognize areas to strengthen

  3. Planning for Tenure Candidates Faculty on the Tenure Track Should • Determine your tenure clock as soon as you begin working at MUSM* • Determine the latest date for initiating an application for tenure review • Seek annual assessments of your progress *Probationary Period (tenure clock) is determined by initial appointment letter

  4. Applying for Promotion and Tenure All Faculty Should • Submit an Initial Letter of Intent for consideration of promotion and tenure by July 1st (to Chair, copied to Dean) • This LOI is brief and only needs to state intent to apply • Submit as a typed document (not email) • Can be withdrawn if full application is not ready by October

  5.  Know MUSM Requirements • Get a copy of MUSM requirements • Review the specific sections that apply to your application • Talk to senior faculty

  6.  Know Your Department Requirements • Review your appointment letter • Talk to your Department Chair • Get a copy of your Department’s requirements and timeline • Talk to senior faculty

  7. Important Dates for Applicants • July 1 • Notify Department Chair of intention to apply with copy to Dean (paper LOI): Late letters will not be accepted • Identify Departmental dates for review • August 1 • Contact referees in advance of chair contact* • Chair should officially request letters from referees • September 1 • Submit application to Department Chair* • Consult internal department guidelines for additional requirements *Recommendation

  8. Important Dates for Applicants: October 1st • FIRST WORKING DAY IN OCTOBER • Deliver application to Dean’s office no later than 5:00 p.m. • Application should be bound and in triplicate • Dean’s office in Savannah or Macon

  9. Qualifications Assessed for Promotion and Tenure • Teaching • Research and Scholarly Activities • Service • Provide philosophy and goals for each section

  10. TEACHING • Philosophy and Goals • Instructional Responsibilities • Include dates during current rank • Evaluation of teaching ability • Mastery of subject • Understanding of teaching/learning process • Skills with different instructional methods • Ability to sustain effective student relationships • Dedication to high academic standards

  11. Teaching Assessments Different Responsibilities Can be Presented by the Applicant • Tutoring Phases • Teaching courses • Presenting rounds • Teaching clinical skills • Facilitating resource sessions • Other

  12. Teaching Assessments Different Responsibilities Can be Presented by the Applicant • Advising • Evaluating students • written, oral • Evaluations from students & others • Designing curriculum • Other teaching skills

  13. Research/Scholarly Activity Assessments Successful Applicants Present • Philosophy and Goals • A sustained development of a research focus • Validation • Fundability • Peer-presentations • Invited presentations • Peer-reviewed publications

  14. Research/Scholarly Activity Assessments Successful Applicants Present • Published contributions • Published abstracts • Research and program support • Books, book chapters • Presentations before professional groups

  15. Research/Scholarly Activity Assessments Successful Applicants Present • Unpublished contributions • Teaching/curricular materials • Computer assisted instruction • Visual learning tools • Other non-print materials • Other scholarly documents • Successful Applicants Demonstrate an Area of Expertise

  16. Service Applicants Can Demonstrate Service in One or More Areas Philosophy and Goals • Administrative • Clinical • Community-based • Good citizenship • To MUSM • Representing MUSM

  17. SERVICE-ADMINISTRATIVE • Include roles and dates of service • Evaluation of administrative service abilities • Accomplishments • Evaluations • Consultations

  18. SERVICE-CLINICAL • Clinical service • Include roles/responsibilities/extent • Include dates of service • Evaluation of clinical service abilities • Accomplishments • Evaluations/assessments

  19. SERVICE COMMUNITY-BASED • Community-based service responsibilities • Include roles/responsibilities/extent • Include dates of service • Evaluation of community-based service abilities • Accomplishments • Evaluations/assessments

  20. SERVICE-GOOD CITIZENSHIP Includes good citizenship to MUSM and good citizenship representing MUSM • School and University Participation • Professional/Society organization participation • Include roles/responsibilities/extent • Include dates of service • Include accomplishments

  21. Service Assessment Successful Applicants Demonstrate • Mastery of skills: • Participation Leadership • Effectiveness • Ability to sustain professional interactive relationships • Dedicated to high standards

  22. VALIDATION is REQUIRED Demonstrated validation (Associate Professor) Sustained excellence (Professor) • In teaching, scholarly activity, and service • Area of general and focal professional expertise • Recognition of professional expertise • Local • State • Regional • National/International

  23. Four Ranks (Plus One) Instructor Assistant Professor Associate Professor Professor Plus Emeritus Five Faculty TRACKS • Academic • Research • Clinical • Community • Library

  24. Minimum Requirements Vary According to Track

  25. Rank AdvancementsOccur by Progression Instructor Assistant Professor Assistant Associate Professor Associate Professor

  26. Committee Review Instructor Assistant Professor Applicants Demonstrate • Doctoral Degree or Board Certification • Teaching aptitude • Potential for Developing Research/Scholarly Activity • Interest in Service to/for MUSM • Full application not required Promise of Development

  27. Committee Review Assistant Associate Professor Professor Applicants Demonstrate • Teaching Commitment • Research/Scholarly Activity • Service to/for MUSM Promise of Continual Development

  28. Committee Review Associate Professor Professor Applicants Demonstrate • Sustained Teaching excellence • Sustained Research/Scholarly Activity • Sustained Service to/for MUSM Recognized Academic Professional

  29. Tenure Eligibility • Associate Professors and Professors on the tenure track • Full-time status • Assistant Professors on the tenure track must apply by the fifth year • An Associate Professor or Professor in the tenure track must apply by the third year • Applying one year early is often helpful

  30. Tenure • Merit based • Determined by the aggregate consideration of: • Quality of teaching • Education and experience • Professional achievement and scholarship • Responsible participation in group deliberative processes • Professional responsibility and service to the school and community

  31. Accomplishments Considered for Rank Advancement and Tenure • Contributions since arriving at MUSM • Contributions since last advancement • Complete review of professional career* *Review your initial appointment letter to determine eligibility for early tenure or promotion

  32. Applications

  33. Completing an Application • Start early • Keep records • Detailed annual reports • Document activities • Keep curriculum vita current

  34. Completing an Application • Organize • Teaching • Research/Scholarly Activities • Service • Review guidelines early • Maintain a list of referees

  35. Guidelines for Recommendations • Referees • Confidential assessment of faculty member • Same area of expertise as faculty member • Higher academic rank • Balance of internal and external referees • Regional, national, international reputation • Includes Chair of any secondary appointment • Submitted Directly to the Dean

  36. Referees • Request is made by the Department Chair in writing to each referee • Template use is recommended • Should be asked to evaluate faculty member in the areas of teaching, research/scholarly activity, and service • Referee should comment on the entire record based on the MUSM guidelines • Return the evaluation directly to the Dean

  37. Referees • Applicant should contact referee • Provide a complete curriculum vitae • Provide referee with MUSM standards • Provide department standards if applicable

  38. 5 Pitfalls to Avoid • Failure to communicate with department chair (early) • Failure to understand MUSM expectations • All three areas not adequately addressed • Teaching – Scholarship – Service • Failure to prepare an effective application • Application is disorganized • Application is incomplete • Failure to meet deadlines

  39. Need Help? • Associate Dean for Faculty Affairs • Chair Of Promotions and Tenure Committee • Members of the Promotions and Tenure Committee • Senior Faculty who are aware of the current guidelines

  40. QUESTIONS

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