Understanding Effective Communication Techniques

1. Understanding Effective Communication Techniques

2. Common Core/Next Generation Science Standards Addressed • WHST.9‐12.7 Conduct short as well as more sustained research projects to answer a question (including a self‐generated question) or solve a problem; narrow or broaden the inquiry when appropriate; synthesize multiple sources on the subject, demonstrating understanding of the subject under investigation. (HS‐LS2‐7),(HS‐LS4‐6) • SL.11‐12.5 Make strategic use of digital media (e.g., RST.11‐12.1 Cite specific textual evidence to support analysis of science and technical texts, attending to important distinctions the author makes and to any gaps or inconsistencies in the account. (HS‐LS1‐1)

3. Agriculture, food and Natural resource standards addressed! • CRP.04. Communicate clearly, effectively and with reason. • Career-ready individuals communicate thoughts, ideas and action plans with clarity, whether using written, verbal and/or visual methods. They communicate in the workplace with clarity and purpose to make maximum use of their own and others’ time. They are excellent writers; they master conventions, word choice and organization, and use effective tone and presentation skills to articulate ideas. They are skilled at interacting with others; they are active listeners and speak clearly and with purpose. Career-ready individuals think about the audience for their communication and prepare accordingly to ensure the desired outcome. • CRP.04.01. Speak using strategies that ensure clarity, logic, purpose and professionalism in formal and informal settings. • Sample Measurement: The following sample measurement strands are provided to guide the development of measurable activities (at different levels of proficiency) to assess students’ attainment of knowledge and skills related to the above performance indicator. The topics represented by each strand are not all-encompassing. • CRP.04.01.01.a. Identify and categorize strategies for ensuring clarity, logic, purpose and professionalism in verbal and non-verbal communication (e.g., vocal tone, organization of thoughts, eye contact, preparation, etc.).

4. Bell Work • Who in your opinion are effective public speakers? Why? • Why is feedback important to a public speaker? • What are non verbal cues and why are they important?

5. Terms Action language Context Decoding Feedback Filtering Interference Nonverbal cues Nonverbal communication Object language Paralanguage Scanning Sign language Skimming

6. WHAT IS COMMUNICATION? • We have two ears and one mouth because we should listen twice as much as we speak. • Only when we listen do we have anything worthwhile to say. • As a leader you will be judged by the words you speak. • Lincoln said, “It is better to be silent and be thought a fool than to speak and leave no doubt.” • .

7. Effective Communication! • If your want your words to have influence speak with economy. Use the minimum number of words necessary to convey your thoughts. • Don’t be so vain as to think others will always be interested in your words!

8. Leadership Leaders are most interested in asking questions about others than they are talking about themselves. If you find yourself more interesting than other people, then soon you will be the only person who will listen to you.

9. Student Learning Objectives 1. Identify the techniques of effective communication. 2. Discuss effective feedback. 3. Examine ways to improve communication. 4. Explain the types of nonverbal cues.

10. What can be done to become a more effective communicator? • Effective skills in listening, speaking, writing, and reading enhance your communication abilities.

11. What can be done to become a more effective communicator? • Effective listening skills are important in communication. 1.Listen with a purpose or interest. Know why you are listening and what you are listening for. 2. Identify listening cues, introduction, main idea, examples, details, and conclusion. 3. Recognize common patterns of organizing information. 4. Concentrate on the message rather than the speaker.

12. What can be done to become a more effective communicator? • There are three important steps to follow in effective speaking. 1. Select the message to match the receiver . 2. Organize the message in a pattern the receiver will recognize. 3. Use proper technique in delivering the message.

13. What can be done to become a more effective communicator? • Effective reading skills will improve your ability to communicate. 1. Scanning: is the process of locating specific detail mixed with other material in text. 2. Skimming: is reading to determine only the main idea. 3. Summarizing:is putting all the writer’s ideas into your own words.

14. What can be done to become a more effective communicator? • Developing good writing skills is the foundation of effective communication.

15. What can be done to become a more effective communicator? • Plan your writing by asking yourself the following:  Who is the audience?  What is the purpose?  What do I want to say?  How should I organize the information?  What examples will help my audience, remember the main points?  What is the most effective format?

16. What can be done to become a more effective communicator? • When writing? • Remember the five “w’s”; who, what, when, where, and why.

20. Why is effective feedback important? • An important tool for maintaining total communication is the proper use of feedback.

21. Why is effective feedback important? 1. Feedback:is the way the receiver responds to the message the sender is expressing. 2. Filtering:is the group of perceptions that a message passes through when it is being exchanged.

22. Why is effective feedback important? 3. Total communication:exists when the exact information the sender intends to convey is understood completely by the receiver. 4. Individuals interpret messages using their perceptions, including their values, needs, feelings, and experiences.

23. Why is effective feedback important? • The object of feedback is to report to the sender what the receiver sees, hears, and feels toward the transmission.

24. How can communication be improved? • Interference:is anything that is or could be a blockage in the communication process.

25. How can communication be improved? • Interference may come from sources outside the receiver (noise in the classroom), or it may come from the receiver (not paying attention or doing another activity).

26. How can communication be improved? • There are three major ways to improve communication. 1. Improve perception: put yourself in the other person’s position and assume his or her emotions and separate the facts from opinions. 2. Improve the physical process of communication by providing feedback, improving, listening and speaking skills, and simplifying language. 3. Improve relationships by building trust and confidence.

28. What are examples of nonverbal cues in communication? • Nonverbal communication:is exchanging information without the use of words.

29. What are examples of nonverbal cues in communication? • Nonverbal cues:are the signals we use to tell others about our emotional state, our attitudes, and information about ourselves.

30. What are examples of nonverbal cues in communication? • There are four major forms of nonverbal cues. a. Sign language includes forms of communication that take the place of spoken words (head movements, shoulder shrugs, etc.).

31. What are examples of nonverbal cues in communication? • There are four major forms of nonverbal cues. (continued) b.Action language: includes action or body movements that transmit a specific meaning. c.Paralanguage: is vocal sounds that influence the expression of spoken words. d.Object language: includes physical items that convey messages.

32. What are examples of nonverbal cues in communication? • There are six commonly used nonverbal cues: • eye contact • facial expressions • distance • tone of voice • appearance • body movements.

34. Review/Summary • Which skills will enhance your communication abilities? • Identify the steps to becoming an effective speaker. • Compare and contrast skimming, scanning, and summarizing. • Identify the five levels of communication.

35. Review/Summary • What questions should you ask yourself when planning your writing? • What are the five “w’s”? • List and explain the five levels of feedback. • List the three major ways to improve communication. • What are non-verbal cues?

36. The End!