Introduction to the Faculty Evaluation System

1. Introduction to the Faculty Evaluation System

2. Learning Objectives for this Session After completing this session you should be able to… • Articulate the philosophy behind the faculty evaluation system • Describe the components of the system • Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR) • Describe the basic requirements for tenure, promotion and merit

3. Learning Objectives (continued) After completing this session you should be able to… • Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion • Describe the proportional requirements for merit and rank for 2013-2014

4. Philosophy • Recruit and retain highly qualified faculty • Reward exemplary faculty • Improve student learning • Promote excellence in teaching and learning • Allow for collegiality • Improve institutional quality

5. Satisfactory Standards of Employment (SSE)* SSE Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment. SSE: • Must be met every year • Are used for those full-time tenured faculty not seeking rank or merit increases • Must be indicated on Faculty Performance Evaluation plan (FPE) form *Refer to p.2 in MOU, Faculty Evaluation System

6. Yearly Distribution Requirements (YDR)* Refers to the standard that each full-time non-tenured and temporary faculty member has to meet in order to maintain ongoing employment. YDR: • Also refers to the standard that each tenured faculty has to meet to achieve merit and progress in rank. • Is followed by those faculty seeking rank and/or merit increases; for non-tenure FT faculty; for FT temporary faculty • Must be indicated on Faculty Performance Evaluation plan (FPE) form *refer to p.3 in MOU, Faculty Evaluation System

7. Components of Faculty Evaluation System

8. Teaching Yearly Distribution Requirements* Satisfactory Standards of Employment* All observations completed (type and number determined by rank) Classroom Observation by a trained peer Review of an Element of Teaching All student evaluations completed One project to assess student learning One project to improve teaching effectiveness * refer to p 4 in MOU, Faculty Evaluation System All observations completed (type and number determined by rank) Classroom Observation by a trained peer Review of an Element of Teaching All student evaluations completed One project to assess student learning * refer to p 2 in MOU, Faculty Evaluation System

9. College Service Yearly Distribution Requirements Satisfactory Standards of Employment 30 clock hours of service / year Can do in summer….. …but not required to do in summer Must include: 1 departmental level activity and 1 interdepartmental activity *refer to p 4 in MOU, Faculty Evaluation System 15 clock hours of service / year Can do in summer…. …but not required to do in summer *refer to p 2 in MOU, Faculty Evaluation System

10. Professional Development Yearly Distribution Requirements Satisfactory Standards of Employment 9 clock hours per academic year Can do in summer but…. …not required to do in summer *refer to p 4 in MOU, Faculty Evaluation System 9 clock hours per academic year Can do in summer but…. …not required to do in summer *refer to p 2 in MOU,FacultyEvaluation System

11. Student Service Yearly Distribution Requirements Satisfactory Standards of Employment Participation in departmental advising plan Can do in summer but…. …not required to do in summer *refer to p 4 in MOU, Faculty Evaluation System Participation in departmental advising plan Can do in summer but…. …not required to do in summer *refer to p 2 in MOU, Faculty Evaluation System

12. Additional Responsibilities* These are the same for both SSE and YDR *refer to pages 2 & 4 in MOU, Faculty Evaluation System

13. Decision-Making Process* Review of the Faculty Performance Evaluation Plan/Report Review of Portfolios *refer to pages 16 & 17 in MOU, Faculty Evaluation System

14. Online Documentation This is a screenshot from the PeopleSoft form…

15. Faculty Evaluation System 2013-2014 Calendar

16. Faculty Evaluation System 2013-2014 Calendar (continued)

17. Requirements for Tenure, Rank, and Merit

18. Overview Information In general, the three primary components of the requirements are Yearly Distribution Requirements, Substantive Projects, and Additional Activities. Several things to keep in mind are… • …the student assessment and teaching effectiveness projects IN the YDRs are SEPARATE from substantive projects and additional activities • …”additional activities” are generally less complex than projects and a long list of examples is provided on pages 11-14 of the Faculty Evaluation System MOU • ...with the exception of the YDRs (which are completed EACH year), projects and activities generally need only be completed at some point during the entire period between ranks (not every year).

19. Proportional Work During the 2013-2014 AY and the 2014-2015 AY, requirements will be based on proportional work. Specifically, this will include: • Meeting the Yearly Distribution Requirements • Completion of one Substantive Project • Completion of one Additional Activity

20. Requirements for Tenure

21. Requirements for Associate Professor

22. Requirements for Professor

23. Requirements for Merit Increases

24. Requirements for Mid-Point Merit Increases

25. Requirements for Temporary Full-Time Faculty

26. Definitions, Explanations, and Additional Information

27. Substantive Projects More details will be provided in the session “Developing Substantive Projects”

28. Substantive Projects A “Substantive Project” is defined as one… • …taking a minimum of 15 hours per year to complete • …having a clear outcome or product that results from the project • …meeting a clear need of the Department, College, or individual’s professional growth • …having the approval of the faculty member’s Department Head/Program Director and Associate Dean in advance (as part of the annual FPE process)

29. For more information… The Center for Teaching Excellence will provide sessions on the following topics throughout the summer: • Developing FPE Plans and Reports • Developing Substantive Projects • Developing Teaching Effectiveness and Assessment Projects • Classroom Observation Training All sessions are available for registration at www.grcc.edu/ctereg

30. Tracking Your Professional Development Participation

31. Viewing Your Training Summary… In order to access your training summary, follow these steps… • Visit www.grcc.edu/cwis • Click “Login to CS9PROD” • Log-in using your username and password • In PeopleSoft, click “Self-Service” • Select “Learning and Development” • Select “Training Summary”

32. Screenshot from PeopleSoft

33. For more information… …please visit the Faculty Evaluation System Training Resources website at www.grcc.edu/facevalresources. There you will find PowerPoint presentations, forms, copies of the signed agreements, links to recordings of the trainings, and other helpful information.

34. Learning Summary • Articulate the philosophy behind the faculty evaluation system • Describe the components of the system • Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR) • Describe the basic requirements for tenure, promotion and merit • Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion • Describe the proportional requirements for merit and rank for 2013-2014

35. Questions?