Faculty Evaluation Files

1. Faculty Evaluation Files Mark E. Madden Associate Professor Aviation Technology

2. This Presentation: • Review Process • Committee Responsibilities • File Content & Information Sources • Things to Remember • File Organization • Suggestions

3. Review Process • You are responsible for the creation of the file • You submit it to your college or school– begins an eight- or nine-month process

4. Six Levels of Review • First Review – your supervisor • Second Review – your college/school Faculty Peer Review Committee • Third Review – Dean of your college/school • Fourth Review – UWFEC • Fifth Review – Provost • Sixth Review - Chancellor

5. Committee Responsibilities • To compare the information in the candidate’s file with the criteria for retention, promotion and/or tenure • Reviews are based on the information in the candidate’s file

6. Committee Responsibilities • Candidates will be informed by letter of these meetings • Committee meetings conform to the Alaska open meeting laws • Meetings are not public hearings • Only committee members are allowed to speak at any time during these meetings

7. File Content &Information Sources • Faculty Services • http://www.uaa.alaska.edu/facultyservices/tenure/index.cfm

8. Faculty Serviceshttp://www.uaa.alaska.edu/facultyservices/tenure/index.cfm

9. Things to Remember • Mechanics are as important as content • It’s your “brag book” • Must be professionally presented • If the file is disorganized, difficult to follow, does not clearly illustrate what you’re trying to present =poor review

10. Things to Remember • Reviewers aren’t from your academic discipline • Reviewers don’t know you • Reviewers evaluate your file not you – don’t take it personally

11. Things to Remember • “If you want something from someone, make it easy for them to give it to you” • So . . . • If you want a good review, make it easy for the reviewer to give it to you

12. Things to Remember • State clearly what you want up front: • “This file is submitted for consideration for promotion to Associate Professor, Bipartite Vocational and Tenure within the Community and Technical College, University of Alaska Anchorage.”

13. Things to Remember • Lead the reviewer to the conclusion you want them to have • 30 – 40 % of files are poorly presented

14. Things to Remember • Before submitting your file, ask yourself this question, • “Would I accept this file from one of my students?”

15. Things to Remember • Provide documentation of all items required • If a required item is not in the file, an explanation of why it’s not there is needed • Alternate documentation needs to be included

16. Things to Remember • Without documentation, the reviewer can’t evaluate the activity

17. File Organization • Non-tenured retention reviews and tenured faculty periodic reviews: • Workload agreement • Annual activity report • Self-review, including objectives for current year • Non-tenured – all past reviews • Tenured – copy of last review

18. File Organization • Non-tenured retention reviews and tenured faculty periodic reviews: F. Student evaluation summaries G. Syllabi H. Verification – certificates, licenses, degrees

19. File Organization 2. Promotion or tenure – files are cumulative and must also include • Further documentation applicable workload agreements • Letters of recommendation from internal & external peers • Copies of all review files since previous promotion or initial appointment, whichever applies.

20. Suggestions Managing your time

21. Suggestions • Organize your documents “as you go”

22. Organize your documents “as you go”

23. Organize your documents “as you go”

24. This Presentation Covered: • Review Process • Committee Responsibilities • File Content & Information Sources • Things to Remember • File Organization • Suggestions

25. Questions?