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ASSIST: Next Generation. 2013 CIAC Annual Conference April 25 – 26, 2013. Nathan Evans, Chancellor’s Office, California State University Shawn Brick, Office of the President, University of California Jeff Spano, Chancellor’s Office, California Community Colleges.
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ASSIST: Next Generation 2013 CIAC Annual Conference April 25 – 26, 2013 Nathan Evans, Chancellor’s Office, California State University Shawn Brick, Office of the President, University of California Jeff Spano, Chancellor’s Office, California Community Colleges
What We Plan to Cover Today • Project Background • Project Status, Challenges and Risks • Visual Prototype Screens • How Articulation Officers Can Help
ASSIST Organizational Structure • ASSIST is intersegmentally funded and managed • CSU, CCC, UC (also the fiscal agent for ASSIST) • Executive Management and Oversight Committee (EMOC) • Nathan Evans (CSU), Jeff Spano (CCC), Shawn Brick (UC) • Technical Advisory Committee (TAC) • George Mansoor (CSU), Bob Quinn (CCC), Jane Meyer (UC) • ASSIST Client Services (ACS) • Five support staff located in Irvine CA • ASSIST Advisory Committee
How We Got Here… • ASSIST started in the mid-1980’s, last significant update mid-1990’s • ASSIST has not kept pace with technology advances over the years • Unsupported software, poor database architecture, disjointed systems, outdated views, etc. • Timeline • 2008 Vision Meeting • 2009 Segment Funding Commitment, Business Plan • 2010 Requirements Gathering with Users • 2011 Competitive Request for Proposal Process • 2012 to present; Vendor Award, Project Start, Prototypes
Project Status • Three Development Phases, One Implementation • Core Services, Enhanced Services, Data & Reporting • Methodology • Each phase: Design, Prototype, Develop, Test, Sign-off • Final: System testing, data migration, training, implementation • Timeline (now) Concluding core services prototyping, beginning development portion (Oct ‘13) Begin enhanced services design and prototype phase (July ‘14) Begin prototyping Data Services & Reporting phase (Nov ‘14) Next Generation implementation go-live
Key Challenges / Risks • Migrating Published Agreements • Implementing During or Between Update Cycles • Training Users: Counselors, Students, Faculty, Staff, etc. • Successfully Managing Scope and Timeline • Adapting to a Data-driven Environment
Expected Project Outcomes • An Updated and More Intuitive ASSIST Web Site; • Efficiency Gains From the Integration of Segment Tasks; • More Well Designed and Easily Searchable ASSIST Database; • Enhanced Features eg: workflow module, user defaults, etc. • Improved Data Services to Provide Rich Exchanges of Data; • Minimized Maintenance Costs
How AOs Can Help… • Remain informed, and keep others on campus informed • Understand any changes necessary at your campus to support the new application • Develop a campus implementation plan that compliments the overall project plan • Volunteer your time when called upon
Questions / Comments Nathan Evans nevans@calstate.edu Shawn Brick shawn.brick@ucop.edu Jeff Spano jspano@cccco.edu