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Installation and Environment Overview POM 10-15 Brief

Installation and Environment Overview POM 10-15 Brief. DUSD(I&E) - 24 July 2008. UNITED STATES ARMY Assistant chief of staff, installation management. 7 April 2011. Army Sustainment Requirements & the Facility Sustainment Model (FSM). Mr. Carl Robinson (SRM Program Manager/OACSIM-ODO)

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Installation and Environment Overview POM 10-15 Brief

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  1. Installation and Environment Overview POM 10-15 Brief DUSD(I&E) - 24 July 2008 UNITED STATES ARMY Assistant chief of staff, installation management 7 April 2011 Army Sustainment Requirements & the Facility Sustainment Model (FSM) Mr. Carl Robinson (SRM Program Manager/OACSIM-ODO) Mr. Karl Freerks (Project Manager/VISTAtsi)

  2. Agenda • Background • Facility Sustainment Model (FSM) Purpose • FSM Requirements Development • Real Property Inventory • Real Property Forecasts • Update Unit Costs • Requirement Calculation • Model Reports • Sustainment Funding Process • FSM Benefits

  3. Background Former Methods used for Calculating Facility Budgets: • Based on Historical Expenditures – not tied to requirements; what was spent in prior year(s) dictated future budgets • Backlog of Maintenance & Repair – tied to accumulated “unfunded” requirements; did not include needed repairs that were not yet programmed; did not forecast needs in the future year’s budget; not tied to an execution plan • Condition Assessment Systems – tied somewhat to current need; assessment process did produce cost estimates that supported the budget development; no consistent methodology for assessments; no execution plan • Percent of Replacement Value – as in “1% of PRV”; based on what was considered affordable; industry ranged from 2 to 4% of PRV for facility investment. Not tied to requirements; only has some value as a metric measure

  4. Background (cont.) • Problem: • Historic budget trends have been erratic in some programs • Future requirements artificially derived; such as basing them on prior year execution levels • No DoD-wide standardization for determining requirements • Insufficient data existed to support informed decision making • Solution: • Models predict future requirements based on known inputs that are specific to a facility category type, service, and location • Requirements data is benchmarked, tested, validated, updated • Requirements are benchmarked at a level of service that is commensurate with industry standards where applicable; not over or under stated • Models support decision makers by putting a “face” on the impact if not funded

  5. Background (cont.) • FSM estimates costs for maintenance activities necessary to keep a typical inventory of facilities in good working order over their expected service lives. • FSM includes major repairs, replacement of components, and preventive maintenance such as • replacing roofs • refinishing of wall surfaces • repairing/replacing HVAC • replacing tile and carpeting • annual recurring tasks • similar types of work Army begins routine use of OSD FSM in POM 05-09

  6. FSM Purposes Requirements Calculation • Improve the requirements-generation process for sustaining facilities • Provide a standardized tool for assessment of sustainment programs FSM Requirement Development Process

  7. OACSIM Systems / Database Interfaces CLS ENBOSS OTO&E data USAFMSA DRRS -A G-3 Translate to Y/Q/N G-3 ISR FPS Equip data Mission Unit allowances LOGSA SMS AMC ( RPLANS) Qual Services Cost Services P&E lists Approved Req’s, Allowances, Assets, ASIP Space planning criteria SSC Model Students by course ASA(FM) RPLANS (System) PPS ACTS BRM Space planning criteria IMAH-PWD FXM Models DCAM G-1 ATRRS Population By location Real property assets Installation Site list Army School data ASIP DAIM-ODP Derivative UICs Unit Strengths Valid UIC’s G-3 TAADS Official Installation/ Site list Q-ratings Station Codes IFS/ PRIDE ARLOC OSD FSM/FMM/FOM G-3 IEIS GIS AC transient training & Range management RFMSS G-3 Geospatial data Official UIC’s & Derivative home station HOMES Property assets G-3 SORTS 1391 Processor OSD FAD TO&Es,TDA,TDA AUG Parent UICs & Strength Housing G-3 SAMAS Related CIPR HQIIS DEERS Surrounding population G-1 CAPCES Federal RP Profile e-MILPO RC derivative location and strength Rental data G-1 Envir data AEP Real property Assets (land & out grants) Land use & assets RFMIS TESS/ TROUPERS RC RC / Guard transient training REMIS Ranges FRP -HQEIS USACE Installation Tenants USACE G-3 Demolition

  8. FSM Data Processing Flow

  9. FSM Requirements Development • End-of-Year Real Property Inventory (RPI) serves as the baseline for future sustainment requirements and becomes a part of the OSD Facility Assessment Database of record • Forecasts adjusts the RPI to account for anticipated changes in the future years • New Construction • Disposal/Demolition • Transfer Funding • Site Closings

  10. Slide 10 Major RPI Tables Used in FSM • Site Info (e.g. location) • Interest Code (e.g. owned or leased) • Command Claimant • Operational Status (e.g. excess or active) • Historical Status Real Property Asset Table 1 Associated Via RPUID 1 • Construction Type (P, S, T, R) • Modernization Funding (Org & Source) RPA Facility Table 1 Associated Via RPUID Many • Current Use CATCODE/FAC • Quantity UM • Quantity Size • Size Certification Code (A, B, C, Z) • Reimbursable Support Code (ARNG) • Sustainment Funding (Org & Source) • Operation Funding (Org & Source) RPA Use Table RPA Use Table RPA Use Table A = Size is under the FAC Upper Limit B = Size was over FAC Upper Limit, but was reset to default C = Size is over FAC Upper Limit, but is correct as-is Z = UM is a secondary or tertiary UM for the FAC

  11. Slide 11 Major Forecast Tables Used in FSM • Site Info (e.g. location) • Construction Year • Current Use FAC • Quantity UM • Quantity Size • Sustainment Funding (Org & Source) • Modernization Funding (Org & Source) • Operation Funding (Org & Source) New Construction • RPUID • Disposal Year • Disposal Method (e.g. demo, DoD transfer) Facility Disposal 1 Associated Via Record ID For DoD Transfers 1 • Sustainment Funding (Org & Source) • Modernization Funding (Org & Source) • Operation Funding (Org & Source) Transfer Funding

  12. Operations & Training Medical Classrooms Outdoor Training Fueling Facilities Pathology Labs Dental Clinics Medical Storage Airfield Waterfront-Port Communication Hospitals Medical Centers Walk-in Clinics Maintenance & Production Administrative Commo Equip Support Equip Weapons Print Plants Headquarters Outdoor Signs Aircraft Ships Vehicles Office Space Computer Center Research Library Research & Development Housing & Community Medical Labs Space Labs Electronics Labs Fire & Police Sta Service Facilities Recreation Physics Labs Biology Labs Chemistry Labs Family Housing Dormitories Dining Facilities Supply & Storage Utilities & Grounds Controlled Humid Hazardous Mat’l Open Storage Roads & Parking Storm Drainage Dams & Bridges Bulk Fuels Gen Warehouse Cold Storage Electrical Power Central Heat/Cool Water & Sewage Land FSM RequirementsDevelopment 447 Facility Analysis Categories in 9 Broad Classes Just a very few example facility types are shown here.

  13. Sustainment Requirements

  14. Facility Type Sustain Unit Cost Inflation Factor Sustain Adj Factor Sustainment RequirementsUsing the Facility Sustainment Model Projected Real Property Inventory by Facility Type * FY13 Army Sustainment RQMT ($) Location Adj Factor x = x x x x FAC 1xx FAC 2xx FAC 3xx … FAC 9xx Installation 1 Installation 2 Installation xx Sustainment Unit Cost Factor From commercial published sources and Service validated factors Location Factor Recognizes local labor and material costs • Army Real Property Inventory - • Identified by Organization and Funding Source • Adjusted for inaccurate data • Excludes leased, and privately owned facilities • Projected for construction, acquisitions and disposals Sustainment Adjustment Factor 100% required facilities 75% BRAC closure within 2 years 15% Excess 0% closed and disposed facilities * Facility Types  447 Facility Analysis Categories (FACs)

  15. Sustainment Unit Costs • Sustainment Unit Costs are derived using: • Commercial cost benchmarks (Whitestone, RS Means) • Service validated cost factors (when commercial factors not available) • Adjustments to cost factors for similar facilities • Sustainment Unit costs include: • Regularly scheduled adjustments and inspections • Preventive maintenance • Emergency response and service calls for minor repairs • Major repairs/replacement of facility components expected during the service life (e.g.., roofs, heating & cooling systems, tile and carpet) • Sustainment Unit Costs are reviewed annually by Facility Sustainment Panel comprised of representation from Military Services and DoD Agencies

  16. Sustainment Adjustment Factor • Example: An Installation on the BRAC list is scheduled for closure in FY11. • In FY10- sustainment requirement reduced to 75% • In FY12- sustainment requirement reduced to 15% (year after closure) • After disposal- sustainment requirement reduced to 0 • 75% accounts for reduced sustainment expenditures in anticipation of reduced operations and anticipated closing • 15% accounts for minimal sustainment for asset protection, and safety requirements

  17. 2.98 $/SF 1.093 0.75 Sustainment RequirementsCalculation ExampleVehicle Maintenance Shop Inflation FY10 to FY13 43,000 SF FY13 Army Sustainment RQMT ($) Adjusted for BRAC closure x = x x x x 0.90 FAC 1xx FAC 2xx FAC 3xx … FAC 9xx Installation 1 Installation 2 Installation xx Sustainment Cost Factor Veh Maint Shop From commercial published sources and Service validated factors Location Factor Ft Monroe, VA • Vehicle Maint Shop - Sustainment Adjustment Factor 100% required facilities 75% BRAC closure within 2 years 15% Excess 0% closed and disposed facilities

  18. Forecast Inventory Changes

  19. Slide 19 FSM Adjustments • ADJUSTMENTS TO STARTING INVENTORY: • Facilities Disposed Of Already: • Removed from the database • Generate zero requirements • Identified by Operational Status Code • Non Component-Funded Facilities: • Sorted to Other Organization or Fund Source • Generate zero requirements for the Components • Identified by Sustainment Organization or Fund Source • Facilities Closed Already: • Supported Asset size set to zero • Generate zero requirements • Identified by Operational Status Code • Facilities Excess Already: • Supported Asset size set to 15% • Generate 15% requirements • Identified by Operational Status Code

  20. Slide 20 FSM Adjustments (cont.) • ADJUSTMENTS TO FORECASTED INVENTORY: • Facilities Disposed Of In The Future: • Supported Asset size set to zero in the year following disposal • Generate zero requirements in the year following disposal • Identified by Disposal Forecasts • Facilities Closed In The Future: • Supported Asset size reduced to 75% (closure year and previous year) then 15% (year after closure and beyond) • Generate reduced requirements • Identified by Forecasts Site Closure Profile

  21. Real Property Inventory (RPI) From Facility Sustainment Model ACSIM (FSM) OSD FSM Requirements Development From Garrison On-HandFacilities ProjectedFacilities POM Process SustainmentRequirements:- Each Facility Type- Each Installation- Current Year & POM Years AreaCost Factors SustainmentCost Factors From OSD

  22. MODEL REPORTS YEAR FY13-17 Funding Organizations FACILITY GROUP Army Active Army NG Army Reserve Air Force Active Air Force NG Air Force Reserve Navy Active Navy Reserve Marine Active Marine Reserve Dependant Schools Defense Logistics Commissaries Medical Activity Other (i.e. Privately Owned) Category Group Basic Category Facility Class Facility Analysis Category Funding Source O&M Working Capital Procurement Family House RDT&E Non-Appropriated Level of Detail Organization Major Command Location Facility Record

  23. Sustainment Funding Process

  24. Migration out of Sustainment MIGRATION FROM SUSTAINMENT TO RESTORATION AND MODERNIZATION

  25. FSM Benefits • Objective: eliminated budgets based on hunches or past execution • Standardizing: based on industry standards • Forecasted at proper levels: account for changes in assets • Repeatable: no matter who does the costing; same answer • Auditable: input is validated; model development documented • Improvable: platforms that can be made better; more accurate with user input

  26. QUESTIONS? Mr. Carl Robinson, SRM Program Manager OACSIM-ODO; (703) 604-2438 carl.j.robinson@us.army.mil Mr. Karl Freerks, Project Manager VISTAtsi, Inc; (703) 561-4176 karl.freerks@vistatsi.com

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