Steps to Success Overview for NH Title I Priority and Focus Schools

1. Steps to Success Overview for NH Title I Priority and Focus Schools August, September 2013

2. Welcome! • Purpose of the workshop • Desired outcomes • Agenda overview • Introductions: Introduce yourself, your colleagues, and complete this stem: “One memorable or remarkable thing about our school is . . .”

3. Plan Assess Implement Revise Monitor Title I Priority and Focus Schools Activities, Tools and Products • ESEA Turnaround Principles • The planning cycle: where are you now?

4. Doing the work: Collaborative Teams • Recommended members • Responsibilities of members • Special role of “process manager” • Essential role of “district liaison” • Optional: external coach

5. Managing the work: Leading teams • Steps to Success core values: • Distributed responsibility • Best practices in managing teams • Meeting elements • Team norms • Team roles

6. Starting the work: Comprehensive Data Review • Recommended protocol: Data Driven Dialogue • Available resources: • SLDS Data Facilitators • PerformancePLUS • Products: • Summary of Local Achievement Data • Optional: classroom profiles of student performance

7. BREAK

8. Steps to Success: The Process

9. ASSESS Current Practices • Connecting Inputs to Outcomes • Recommended Protocol – • YOUR practices compared with “best” practice • Current level – none, partial, full • Priority – influence of practice on outcomes • Opportunity – practical considerations • EVIDENCE – corroborate ratings

10. ASSESS (or Re-ASSESS) Example • ASSESS worksheet • Wise Ways • Mt. Adams (or own) example

11. PLAN (or Revise PLAN) Protocol START with the END in MIND • What will look like? • What will teachers/ admin/ students/ others be doing differently? • What evidence (data) will tell you whether actions are having desired impact?

12. PLAN (or Revise PLAN) Example • PLAN protocol • Mt. Adams (or own) example  Is the description of fully implemented clear and complete?  Is the evidence to be collected realistic? appropriate?

13. Questions on the Recommended StS ASSESS or PLAN Process?

14. The Indistar Tool: TOUR • Navigate to www.indistar.org • Practice sites – • nhsample/nhsample = includes sample entries for fictitious Mt. Adams School; full access to retrieve, but not editable • nhschool/ nhschool = access to materials, can post ‘practice’ entries; PUBLIC – no restrictions; caution on entering real information • 3. Passwords – Access Levels • School – full editing access for process managers, principals • District Liaison – read-only for schools assigned, enter coaching comments • School Consultant/ Coach – same as DL • District – read-only for schools; full access for District workspace • Guest – read only; team members, staff WITH CAUTIONS

15. Indistar Tour: The DASHBOARD DASHBOARD for Mt Adams School My Online Tools -- Support for School Improvement, “Steps to Success” – School Indicators -- Transformation Implementation Indicators (for SIG schools ONLY) -- NH Turnaround Indicators Document Upload (aka File Cabinet) -- Location to post completed Summary of Local Data -- Four folders set up for you; option to create new folders

16. The Indistar DASHBOARD (cont’d.) TABS: Home – My Online Tool(s) Forms to Complete September (Oct, Nov) Monthly Reports NH SINI Goals and Objectives SIG – Leading Indicators Annual Form SIG – Lagging Indicators Annual Form SIG – Interventions Annual Form Required Reports Same list as FORMS, with SUBMIT button Docs and Links Document Upload guidance Summary of Local Achievement Data Assess, Plan Protocol ASSESS Worksheet

17. Indistar Tour: Main Menu Page *ALERT* Main Menu Page CHANGED 08.28.13* • ID Banner – school info and team editing options • Above the banner: Navigation Toolbar (Previously Resources and Reports & Plan your Meeting) • Blue: Assess, Create, Monitor • Pink: School Info, Team, Demo, Assessments • Green: Coaching, Meeting Setup, Where Are We? • Yellow: Resources, Worksheets, Reports

18. Indistar Tour: Main Menu PagePINK Group • School Info, Team: also on ID banner • Demographics- post school profile in File Cabinet • Assessment - post Assessment Summary in File Cabinet

19. Indistar Tour: Main Menu PageYELLOW Group • Resources • Indicators Wise Ways and Rubrics • Level • Filters • Export Icon • Worksheets • Demographics – OMIT • Team Information – Elsewhere • Assess- Plan – Monitor • Reports • E.g., Indicator Checklist Report

20. Questions on Indistar DASHBOARD and MAIN MENU

21. Indistar Tour: Main Menu PageCycle Links What: Document the team’s work Who: Process Manager, Principal When: After team meetings

22. Indistar Tour: Main Menu PageASSESS • Use ASSESS Worksheet during team meetings; Process Manager posts summaries (tabs) 1. Select Indicator 2. Indicators to Assess 3. Indicators Assessed 4. Assess Indicator • *NEW* FILTERS • KEY Turnaround Indicators • CORE Turnaround Indicators • CHOICE Turnaround Indicators

23. Indistar Tour: Main Menu PageCREATE PLAN • Select Indicators to PLAN based on (a) data review for gaps; (b) crosswalk with Turnaround Principles • Use PLAN Protocol during team meetings; Process Manager posts results • *Enhanced focus = #2: “ . . . Describe the information you will need to provide evidence that this objective is fully met” • *New* Feature: 5c – Is this a recurring task?

24. Indistar Tour: Main Menu PageMONITOR PLAN • “In the Plan” caution • Sortable headers • *NEW* Progress updates • When? Monthly • Where? Update or Complete Task Status • Comments: (example) “September 25 LT Mtg – LT contracted with SLDS Data Coach Nancy Numerical to facilitate our “deep data dive”. We completed our first review on 09/25 and will continue our data analysis on our next LT meeting, October 5.” • Delete This Task -- with care!

25. Questions on ASSESS, CREATE, MONITOR?

26. Next Steps: Crosswalk Purpose: Work with plans already in place – “do not reinvent the wheel” • Some Process Options: • -Recent Steps to Success Users • - Retrieve List of Objectives included in Plan • - Identify which Turnaround Indicators already assessed, planned • -Review existing content; update; post in Turnaround Indicators workspace • -- Recent Focused Monitoring Participants • - Review action plan produced by FM process • - Identify Turnaround Indicators most closely aligned with FM plan • - Post ASSESS and PLAN in Turnaround Indicators workspace • -- SIG Schools • - Examine 2013-2014 Action Plans • -Post aligned plan in online workspace

27. Homework Checklist  Consult with District leaders, respected advisors and appropriate DOE state lead to decide whether to contract with an external coach.  Check login access; wander and explore  Recruit or reconvene leadership team (LT); create schedule; agree on norms; distribute roles  Designate a “process manager”  Complete comprehensive data review  Complete and post Summary of Local Achievement Data  Complete CROSSWALK; identify priority indicators to be assessed; draft work plan  FOCUS Schools: ASSESS or RE-ASSESS and PLAN (or revise current PLAN) KEY Indicator ID10  Complete and Submit September Monthly Report  Register to attend first StS web meeting: Sept 19

28. Who ya’ gonna call?

29. Thanks for your participation! Now that you know what you didn’t know, and maybe still don’t know, please contact Karen Laba or Rob Hanson with your questions! Karen Laba, karen.laba@doe.nh.gov 603 969-0988 Rob Hanson, Hanson_alrs@hotmail.com, 603 396-8076