2013-2014 New Employee Orientation Graduate and Teaching Assistants

1. 2013-2014 New Employee Orientation Graduate and Teaching Assistants

2. Today’s Agenda • Welcome and Paperwork Catch-up • Housekeeping Items • General Information • Email & Net ID • Review of My UW System Portal • Earnings Statements Overview • Pay Information and Pay Dates • EO 54, Domestic Partnerships, and EAP • General Information Q&A • Benefits Information • Benefits Intro • Review of benefits programs, eligibility requirements, and cost • Benefits Q&A • Walk to computer lab for electronic benefits enrollment

3. Email & Net ID • Net ID is used for GoogleApps (email, calendar, etc.), log in on campus computer stations, D2L, Wings, and more • Activate Net ID and Email by visiting www.uwlax.edu/password • Eagle Help Desk Support 785-8774 or helpdesk@uwlax.edu

4. My UW System (HR)portal • Use for earnings statements, leave balances, address changes, annual tax statements, HR and benefits info, and more! • Go to www.uwlax.edu and click on the UW-L Quicklinks

5. Earnings Statements Pay Period Begin/ End Dates & Payment Date Employee ID # Tax Withholding Allowances Earnings and Year- to-Date amounts (#1) Taxes Withheld (#2) Deductions (#3,4) Totals (#6) Direct Deposit (#7)

6. Pay Information • Graduate Assistants are paid monthly • Pay day is on first of the month • When the first falls on a weekend or holiday, the pay date is the business day prior to the first • The first pay check of the year is always after the first of the month (January 2ndor 3rd) • Annual pay basis employees receive 12 checks per year • Academic pay basis employees receive 9 checks per year • One semester appointments receive 4.5 checks

7. Pay Dates • Pay dates for 2013-14 Academic year • October 1st • November 1st • November 29th • January 2nd • January 31st • One semester appointments get a half check on Jan 31 • February 28th • April 1st • May 1st • May 30th

8. Legal Holidays • State Offices are closed in observance of the following legal holidays: • New Year’s Day (January 1) • Martin Luther King Day • Memorial Day • Independence Day (July 4) • Labor Day • Thanksgiving Day • Christmas Eve (December 24) • Christmas Day (December 25) • New Year’s Eve (December 31) • If a holiday falls on a Sunday, state offices are closed the following Monday.

9. Mandatory Reporting Rule • Executive Order #54 • All University of Wisconsin System employees must immediately report child abuse or neglect if, in the course of employment, a UWS employee observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur. • Reports must be made in person or by telephone to the following • UW-La Crosse University Police • 789-9000 (office) • 789-9999 (for emergencies only) staffed 24 hrs • Call 911 if the child is in imminent danger

10. FMLA, Worker’s Comp and EAP • Family Medical Leave Act (FMLA) • Contact: Deanna Kabliska (608) 785-8601 • Worker’s Compensation • If employee has been involved in an accident and/or injured in the course of employment, theyshould report the injury to theirdirect supervisor, complete the required formsand return them to HR • Contact: Deanna Kabliska, (608) 785-8601 • Employee Assistance Program (EAP) • Available to all employees and their immediate family members • Provides 5 free consultations per year

11. Domestic Partner Benefits • Coverage for same-sex and opposite sex domestic partners and the domestic partner’s children is available under most plans. • Two different types of domestic partnerships • Unregistered • Available to both same-sex and opposite-sex couples in a domestic partnership. • This is considered a domestic partnership for employee benefits provided by Chapter 40 of Wisconsin State Statute. • Registered • A registered domestic partnership is available only to same-sex couples. A domestic partner registry was created by Chapter 770 of Wisconsin State Statute. • An employee may enroll a domestic partner in an allowable benefit program and must submit a completed and notarized Affidavit of Domestic Partnership. • Additional enrollment information and options will be covered in our Benefit Orientation.

12. Grad Assistant FAQ’s • Do I need to work during break periods (i.e. winter break, spring break, etc.)? • On holidays during which the university is closed, you do not need to report to work. However, you are contracted to be here during break times on non-holidays. It is up to your supervisor to decide your schedule. They may ask you to work, ask you to make up the missed hours at other times, or just give you the time off. • What if I can’t come to work because I am sick or need to study? • Again, this is something you need to discuss with your supervisor. As a GA, you are salaried and have no paid leave to use on those days. He or she may ask you to make up the hours. Excessive missed days could lead to the termination of your assistantship. • Do I need to do a timesheet? • GA’s are salaried employees so HR does not require timesheets to be submitted. However, your supervisor may ask you to complete time sheets to track your hours or a weekly or monthly basis.

13. Questions?