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Listening Skill

Listening Skill. Language Proficiency and Skill Development Course. True or False?. It is possible to listen without hearing. It is possible to hear without listening. . Listening Skill. Listening requires effort. Reasons for poor listening . Faulty listening styles .

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Listening Skill

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  1. Listening Skill Language Proficiency and Skill Development Course

  2. True or False? • It is possible to listen without hearing. • It is possible to hear without listening.

  3. Listening Skill Listening requires effort Reasons for poor listening Faulty listening styles Listening skills and listening strategies

  4. LISTENING WITH... • “EXPERIENCE” • “WHAT WE KNOW” • BIASES • STEREOTYPES • PERCEPTIONS • EMOTIONS

  5. Ten Causes for poor listening • Effort – its hard to stay focused • Message overload – too much at once • Rapid thought – 600 wpm vs. 140 wpm • Psychological noise – personal concerns • Physical noise – distractions (fatigue) • Hearing problems – frustration • Faulty Assumptions - “heard it all before” • Talking has more advantages = > who interrupts more? • Cultural Differences • Media influences – MTV, radio, TV.

  6. LISTENING • What do good listeners look like? • Verbally • Nonverbally • Listening is not a natural process. • Listening requires effort (active not passive) • All listeners do not receive the same message. • We hear uniquely different messages • Physiological factors, social roles, cultural background, personal interests, and needs.

  7. Listening Stages • Attending – paying attention. Mindfulness. • Understanding/Interpreting • Assigning meaning to messages • PRINCIPLE: The greater the similarity between individuals, the greater the likelihood for more accurate understanding. • PRINCIPLE: People understand best if they can relate what they are hearing to something they already know.

  8. Listening Stages … continued • PRINCIPLE: You understand best that which you also experience. • Responding: Giving observable feedback to speaker • Clarifying a message • Care about what the speaker says • Confirming understanding of a message • Nonverbal responses • Feedback – verbal responses • Remembering

  9. LISTENING • LISTEN TO RESPOND • LISTEN TO UNDERSTAND

  10. LISTEN TO UNDERSTAND 1. RESTATE/REPEAT 2. PARAPHRASE 3. REFLECT FEELING 4. PARAPHRASE CONTENT AND REFLECT FEELING 5. SAY NOTHING

  11. LISTEN TO UNDERSTAND Before I can walk in another person’s shoes, I must remove my own. Unknown

  12. Four Personal Listening Styles • CONTENT ORIENTED: Focus on issues and arguments • PEOPLE ORIENTED: Focus on feelings and emotions • ACTION ORIENTED: Impatient and often finish speakers’ thoughts – tend to second guess • TIME ORIENTED: Prefer bulleted talking points quickly and briefly.

  13. Ten Rules for Good Listening Rule ListeningReasoning Behind the Rule 1. Stop talking You cannot listen if you are talking. 2. Put the person at ease Help a person feel free to talk; create a permissive environment. 3. Show the person you Look and act interested; listen to want to listen understand, not to oppose. 4.Remove distractions Don’t doodle, tap, or shuffle papers; shut the door if necessary to achieve quiet.

  14. Ten Rules for Good Listening Rule Listening Reasoning Behind the Rule 5. Empathize Try to see the other person’s point of view. 6. Be patient Allow plenty of time; do not interrupt; don’t start for the door or walk away. 7. Hold your temper An angry person takes the wrong meaning from words.

  15. Ten Rules for Good Listening Rule ListeningReasoning Behind the Rule 8.Go easy on argument Don’t put people on the defensive and criticism and cause them to “clam up” or become angry; do not argue even if you win, you lose. 9. Ask questions This encourages a person and shows that you are listening; it helps to develop points further. 10. Stop talking This is first and last, because all other guides depend on it; you cannot listen effectively while you are talking.

  16. LISTENING STRATEGIES Informational Emphatic Critically

  17. INFORMATIONAL LISTENING • Don’t argue or judge prematurely • Separate the message from the speaker • Be opportunistic

  18. INFORMATIONAL LISTENING • Look for key ideas • Ask questions • Sincere questions

  19. INFORMATIONAL LISTENING • Counterfeit questions • seek “correct” answers • based on unchecked assumptions

  20. INFORMATIONAL LISTENING • Paraphrase • Take notes • Don’t wait too long before beginning to jot down ideas • Record only key ideas • Develop a note-taking format

  21. CRITICAL LISTENING • Listen for information before evaluating • Evaluate the speaker’s credibility • Is the speaker competent? • Is the speaker impartial?

  22. CRITICAL LISTENING • Examine speaker’s evidence • Examine emotional appeals • Is the evidence recent enough? • Is enough evidence presented?

  23. CRITICAL LISTENING • Examine emotional appeals • Is the evidence from a reliable source? • Can the evidence be interpreted in more than one way?

  24. EMPATHIC LISTENING • Advising • Be confident that the advice is correct • Ask yourself whether the person seeking your advice seems willing to accept it

  25. EMPATHIC LISTENING • Advising • Be certain that the receiver won’t blame you if the advice doesn’t work out

  26. EMPATHIC LISTENING • Judging • The person with the problem should have requested an evaluation from you • Your judgment is genuinely constructive and not designed to be a put-down

  27. EMPATHIC LISTENING • Analyzing • Offer your interpretation in a tentative way rather than as absolute fact • Your analysis ought to have a reasonable chance of being correct

  28. EMPATHIC LISTENING • Analyzing • You ought to be sure that the other person will be receptive to your analysis • Be sure that your motive for offering an analysis is truly to help the other person

  29. EMPATHIC LISTENING • Questioning • Don’t ask questions just to satisfy your own curiosity • Be sure your questions won’t confuse or distract the person you’re trying to help

  30. EMPATHIC LISTENING • Questioning • Don’t use questions to disguise your suggestions or criticisms

  31. EMPATHIC LISTENING • Supporting • Make sure your expression of support is sincere • Be sure the other person can accept your support

  32. EMPATHIC LISTENING • Prompting • involves using silences and brief statements of encouragement to draw others out, and in so doing, helping them solve their own problems

  33. EMPATHIC LISTENING • Paraphrasing • Is the problem complex enough? • Do you have the necessary time and concern? • Are you genuinely interested in helping the other person?

  34. EMPATHIC LISTENING • Paraphrasing • Can you withhold judgment? • Is your paraphrasing in proportion to other responses?

  35. EMPATHIC LISTENING • When and How to Help • Think about the situation • Think about the other person • Think about yourself

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