School of medicine general faculty meeting

1. School of medicinegeneral faculty meeting Wednesday, March 14, 2012

2. AGENDA Faculty Assembly Annual Report Dr. Bagby Vote on Faculty Assembly Bylaw Changes Dr. Bagby Faculty Awards Drs. Cormier & Bagby Status of Genetics Search Dr. Backes Faculty Mentoring Committees Dr. Backes Academic Advancement Workshops Dr. Letourneau Clinical On-Boarding Work Group Dr. Letourneau Professionalism & Other Curricular InitiativesDrs. English and DiCarlo New ACGME Accreditation System Dr. Hilton Budget Overview Dr. Nelson New UMC Update Dr. Nelson LSU Healthcare Network Developments Dr. Nelson

3. Faculty Assembly President Faculty assembly annual reportGreg Bagby, PhD

4. Faculty Assembly Annual Report to the Faculty • Actions and recommendations • Initiative to develop a medical education programs in Lafayette and Baton Rouge, LA • Delegates identified several concerns about these programs one of which was the impact on the budget for the SOM-New Orleans and the ability to develop programs of quality with the proposed timetable. • Programs on hold because of state budget cuts especially as it affected campuses in Baton Rouge and Lafayette

5. Faculty Assembly Annual Report to the Faculty • Actions and recommendations (continued) • Tenure clock extension proposal by the Faculty Senate of the HSC in Shreveport • The Assembly voted narrowly (10 for and 7 against) to support the Shreveport proposal to extend the tenure clock by two years. • The Assembly voted unanimously to express the opinion that tenure is a complex issue and that all issues regarding tenure should be evaluated with the goal of balancing the needs of the faculty with the missions of the School. • Two recommendations were forwarded to the Faculty Senate along with our list of pros and cons • Department Head and Center Director evaluations by faculty

6. Faculty Assembly Annual Report to the Faculty • Actions and recommendations (continued) • Professionalism mentorship program • Lecture capture/recording for review by students • Bylaw changes • Faculty Awards

7. Faculty Assembly President Vote on Faculty assembly bylaw changesGreg Bagby, PhD

8. Article IV. Election of the Delegates of the Assembly Section 13. Basic Sciences candidates not being elected shall be placed on a Basic Science Alternate Delegate list in order of the number of votes received.  In a like manner, Clinical Faculty candidates not being elected shall be placed on one of three Clinical Alternate Delegate list (New Orleans, Baton Rouge or Lafayette). These lists will be maintained by the Executive Board and will be used to replace delegates as needed until the next Delegate election. Should a Delegate be unable to complete their 3 year term the next candidate on the appropriate list shall be asked to complete that Delegate’s term of office.Ties shall be decided by lot.

9. Article IV. Election of the Delegates of the Assembly Section 4. A delegate may designate a proxy from the faculty to include Delegatesfor a specific meeting and the proxy will have voting privileges. The delegate must submit the name of the proxy to the Secretary-Treasurer prior to the scheduled meeting time. A faculty member to include Delegates may only serve as proxy for a single Delegate.

10. Article XII. Voting Procedures Section 1.Voting shall be by show of hands or without objection at all in-person meetings. A roll call vote is required when requested by any Delegate. A secret ballot requires a majority vote of the Assembly. If the Executive Board of the Assembly unanimously identifies that an issue requires immediate action, a proposal may be introduced at an Assembly meeting, and drafted, discussed, and voted upon electronically between Assembly meetings. At least five business days must be allowed for voting following circulation of such a proposal, and passage requires a vote in favor by a majority of all Delegates. In addition, any Delegate may defer a vote on the proposal until the next Assembly meeting.

11. Faculty Assembly President Stephania Cormier, PhD Faculty Assembly Secretary/Treasurer Faculty awardsGreg Bagby, PhD

12. The Faculty of the School of Medicine Louisiana State UniversityHealth Sciences CenterRecognizes and Sincerely Thanks Carol Mason, MD, FCCP Award forOutstanding Service to the Institution2011For major, enduring contributions to the development and Advancement of the Mission of the School of Medicine

13. The Faculty of the School of Medicine Louisiana State UniversityHealth Sciences CenterRecognizes and Sincerely Thanks Stephanie Taylor, MD Award forOutstanding Service to the Community2011For selfless acts That benefit the School of Medicine and those Served by the School of Medicine

14. The Faculty of the School of Medicine Louisiana State UniversityHealth Sciences CenterRecognizes and Sincerely Thanks Eric Lazartigues, PhD Award forOutstanding Mentor2011For helping build a supportive academic environment, providing a vital resource for student and faculty growth and success, and enhancing excellence in the School of Medicine

15. The Faculty of the School of Medicine Louisiana State UniversityHealth Sciences CenterRecognizes and Sincerely Thanks Udai Pandey, PhD Award forOutstanding Accomplishments by a Young Faculty Member2011For outstanding accomplishments within the First Three Years of Appointment

16. Associate Dean, Research Chair of the Search Committee wbacke@lsuhsc.edu Status of genetics searchfaculty mentoring committeesWayne Backes, PhD

17. Janis Letourneau, MD Associate Dean Faculty and Institutional Affairs Academic advancement deadlines

18. Important Dates Advancement workshops completed ~July 5, 2012 Clinical Sciences Ad Hoc Committee Ann Tilton, MD – Chair/Anna Pou, MD – Vice Chair August 24, 2012 (4:30 pm) Packets due Dean’s Office

19. Janis Letourneau, MD Associate Dean Faculty and Institutional Affairs CLINICAL SCIENCE FACULTY ON BOARDING WORK GROUP

20. Progress Report Input from faculty orientation and department heads Simplify and expedite on boarding process Improve communication between different “entities” Enhance “delegated” authority when possible Specific changes underway “u” drive information sharing Consolidated checklist of documents needed Parallel routing of materials to LSUHN (not sequential) Improved use of automated tools and data bases

21. Director, Clinical Sciences Curriculum Richard DiCarlo, MD Assistant Dean, Undergraduate Medical Education Professionalism and Other curricular initiativesRobin English, MD

22. Charles Hilton, MD Associate Dean for Academic Affairs New acgme accreditation group

23. Three Parts • Program accreditation – July 2013 • Site visits q 10 years - targeted more often – self study • Annual reporting requirements – 36 “dimensions” • Milestones • Institutional accreditation – July 2013 • Site visit q 6 years – self study • CLER visits – July 2012 • Q 12-18 months – short notice

24. Program Reporting Requirements – Semi-annual? • 30-36 dimensions (Nasca NEJM) • Program changes – structure & resources • Attrition rate – PD, Chair, residents, DIO, CEO • Scholarly activity – publish, present, grants, ed boards • Board pass rate • Clinical experiences • Faculty surveys – Jan 2013 • Semi-annual surveys – 7 domains – duty hours, supervision, patient saftey, teamwork, resources, • Milestones – • CLER visit results

25. CLER visitsClinical Learning Environment Review • How institution assures and monitors: • Involvement of EACH resident in patient safety and quality improvement in ALL sites • safe and effective transitions of care (hand offs) • Level and resident specific supervision / faculty notification • Level and resident specific progressive responsibility • Alertness management / fatigue mitigation education and monitoring

28. Break Down Into Components • Much of this driven by the new Common Program Requirements (CPRs) – sent out to all programs • Policies and Procedures to operationalize CPRs with CPIs • Programs implement program specific version • Includes on line module – professionalism, supervision, graded responsibility, duty hours, transitions and fatigue • Modification Ann Review and Internal Reviews • EQuIP program for residents • Include faculty development piece • Much more to come

29. Budget overview University Medical Center UpdateLSU Healthcare network UPDATE Steve Nelson, MD Dean