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Public Education Information Management System (PEIMS)

Public Education Information Management System (PEIMS). PEIMS General Session – September 2012 Olga Garcia, Coordinator of PEIMS/Application Support Mike Rangel, Lead Programmer System Analyst Dalia Garcia, Programmer System Analyst Sulema Briones , Adm. Software Resource Specialist

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Public Education Information Management System (PEIMS)

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  1. Public Education Information Management System (PEIMS) PEIMS General Session – September 2012 Olga Garcia, Coordinator of PEIMS/Application Support Mike Rangel, Lead Programmer System Analyst Dalia Garcia, Programmer System Analyst SulemaBriones, Adm. Software Resource Specialist Harlingen CISD

  2. Purpose • PEIMS Data is used for: • TEA Standard Reports • AEIS (Academic Excellence Indicate System Accountability System) • Accountability System • TEA Data Resources & Research • Texas Student Data System (TSDS)

  3. Submissions • Fall - Student Data & Finance Budget • Student accountability group • Mid Year – District’s Actual expenditures • Summer – Attendance, Course Completion, Contact Hours for CATE and Special Education, Discipline • Extended Year – Summer Programs (Bilingual, Special Education, Dual Credit)

  4. District’s Responsibility • To submit current, complete, and accurate data • Validate and edit the data • Correct and process data in a timely manner • Submit a ‘fatal-free’ file to TEA on or before the required due date • Requires Superintendent’s signature -approves accuracy and authenticity of data

  5. Student Information • Basic Demographic Information • Graduates & Leavers • Special Programs Participation • Bilingual/ESL • Migrant • CATE • Special Education • Title 1 • Course Completion (1st – 12th grade) • Attendance • Discipline • Summer Programs Participation

  6. Staff Information • Basic Demographic Information • Employment - Days & Percent • Salary Amounts • Salary Funding Source • Staff Responsibilities • Contractual Instructional Services

  7. New for 2012-2013 • Report Student’s Legal Name on Birth Certificate or most legal document • Homeless Status Code • HOMELESS-STATUS-CODE is to be used by all districts for reporting whether or not a student is homeless and, if homeless, what their primary nighttime residence is at the time of identification. Four categories of Homeless Status: Shelters, Doubled-Up, Unsheltered, Motels/Hotels

  8. New for 2012-2013 • Behavior Location Code • Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code 37.006 or 37.007. (On/off campus, school related activities, etc…).

  9. New FOR 2012-2013 • Unaccompanied Youth Status Code • UNACCOMPANIED-YOUTH-STATUS-CODE is limited to homeless students who are less than 21 years of age on September 1, or eligible special education students who are less than 22 on September 1. • If a homeless student is unaccompanied, but later that school year becomes accompanied, this status code should not be changed and should still indicate that the student had been unaccompanied. • TEA’s FAQ document will be posted on local website

  10. New for 2012-2013 • EARLY-READING-INDICATOR-CODEs • The EARLY-READING-INDICATOR-CODEs 1, 2 and 3 only apply to students in grades KG, 01, and 02. Students enrolled in all other grade levels should be reported with a blank. • For Submission 1: report grade level reading status based on the Beginning of Year assessment results. • For Submission 3: report grade level reading status based on the latest assessment results available for the student.

  11. New 2012-2013 • Student Restraint Data • School staff persons performing student restraints are divided into two categories: 1) LEA employees or volunteers, and 2) LEA police officers or school resource officers (SRO). • LEA employees are not law enforcement personnel. Student restraints performed by these staff are only reported if the student was a special education student at the time of the restraint event. Do not report non-special education student restraints performed by LEA employees or volunteers.

  12. New for 2012-2013 • DUAL-CREDIT-INDICATOR-CODE • Advanced Placement courses reported on the 415 Course Completion record cannot be reported as dual credit unless the course has been approved as an AP® course by the College Board through the AP® Course Audit. A College Board-approved AP® course must adhere to the AP® course descriptions and be approved through the AP® Course Audit. This means the college instructor must have submitted his/her course syllabus and have received approval in advance.

  13. Organization Information • Budget Amounts • Actual Expenses • Campuses • Shared Arrangements Services

  14. Additional Information • PID – Person Identification Database for Students and Staff • PET – PID Enrollment Tracking • Student enrollments and withdrawals • File submitted weekly by R & E • TREx – Texas Records Exchange System • Electronic data transfers to other schools • Fill requests within 10 days

  15. How can we help? • Answer PEIMS questions • Provide training for campus staff • Review PEIMS reports • IDs Search for Students to help reduce leavers • TEA PEIMS Website • http://ritter.tea.state.tx.us/peims

  16. Go Team Go Research & Evaluation Department PEIMS 427.3488 helpdesk@hcisd.org

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