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Role of the Statewide Coordinator

Role of the Statewide Coordinator. Presenters: David E. Roberts, Louisiana Lora Jorgensen, Alaska James Rose, D.C. Introduction to CGS. Goal: A Volunteer program designed to help low-income / first-generation students complete the FAFSA How:

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Role of the Statewide Coordinator

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  1. Role of the Statewide Coordinator Presenters: David E. Roberts, Louisiana Lora Jorgensen, Alaska James Rose, D.C.

  2. Introduction to CGS Goal: • A Volunteer program designed to help low-income / first-generation students complete the FAFSA How: • Financial Aid experts and community volunteers come together to assist families in overcoming the financial aid paperwork hurdle National Outcomes: • Over 100,000 aspiring college students served to date • Over 700 sites and 9,000 volunteers annually

  3. CGS States Current States Preliminary Planning States Alaska Washington Montana North Dakota Maine Minnesota Oregon Wisconsin South Dakota Massachusetts Wyoming New York Michigan Rhode Island Connecticut Iowa Ohio New Jersey District of Columbia Illinois Delaware Indiana Colorado Maryland Kansas Missouri Kentucky West Virginia Arkansas Tennessee New Mexico Arizona So. Carolina Mississippi Georgia Texas Florida Louisiana Hawaii

  4. Program Support • Technical Support • National College Goal Sunday Web site www.CollegeGoalSundayUSA.org • Centralized resources • Templates of letters, press releases, etc. • Financial aid presentation for sites • Webinar Trainings – FAFSA, Homeless, Site Coordinator • Listserv • National Forum • E Newsletter

  5. College Goal Sunday Web site www.CollegeGoalSundayUSA.org • Grant Submission and Report Forms • Planning, Implementation, Continuation and Extended • College Access Marketing Toolkit • Fundraising Toolkit • Marketplace • FAFSA Line-by-Line • Seven languages • Newsletters • Best Practices Toolkit • State Profiles • Next Steps Coming Soon

  6. What is a CGS Event? • Students and their families attend a CGS site for assistance with the FAFSA • Line-by-line moderated review of the FAFSA • Financial Aid experts circulating the room

  7. Key Points to Remember • College Goal Sunday is a volunteer-run program • The stronger the collaborations, the greater the success • Evaluate and measure

  8. The Players • Statewide Coordinator • Task Force/Steering Committee • Mission-related partners • Funders and volunteers • Public Relations and Grassroots Outreach • Supporting agency

  9. Statewide Coordinator Leadership Responsibilities: • Oversees all aspects of the program • Chairs task force/steering committee • Works w/ local sites on deployment of resources and ensuring necessary training/tools for event success Essential Skills & Knowledge: • Highly organized & motivated • Able to delegate tasks and manage volunteers • Builds & maintains valued partnerships/support systems • Understands the postsecondary system in the state

  10. Statewide Site Coordinator Main Program Tasks • Recruit and train site coordinators • Assist in recruiting volunteers • Serve as an alternate lead contact as needed • Coordinate site visits and volunteer training • Oversee state-wide media plan • Monitor event success w/ target audience • Identify and secure expansion sites as needed

  11. Local Site Coordinator Responsibilities • Site selection • Arrange parking, translation services, computer/internet access, transportation and any child care • Select Date • Secure equipment, tables and chairs • Set-up presentation • Organize scholarship drawing • Develop Packets • Identify site volunteers • Secure Financial Aid Experts • Forward surveys to the state coordinator

  12. Site Volunteer Opportunities • Outreach • Financial Aid • Sponsorship Development • Fundraising • Surveys/Evaluations • PR and Marketing • Volunteer Recruitment • Logistics • Creativity to foster program expansion

  13. On-site Event Volunteers • Financial Aid • Registration • Set up/Clean up • Traffic control/signs • Manage uninvited guests • Answer of non-financial aid questions • Child care • Collect surveys/evaluations

  14. Site Coordination Timeline • September • Host kick-off taskforce meeting • Recruit volunteers + Financial Aid Experts • Develop media plan • Outreach begins- Promote event(s) • October • Fundraising • Raffle prizes & Sports team mascots • Family activities • Attend college fairs • November • Provide training opportunities • Work on local official buy-in and support • December • Order FAFSA for the web worksheets if needed • Stuff packets • January • Execute media plans • Conduct volunteer orientation, including weather contingency plan • February • Have a great event(s)! • Send in survey forms

  15. Resources • National • www.collegegoalsundayusa.org • www.collegeaccessmarketing.org • www.nahecy.org • www.ymca.net • www.coenet.us • www.collegeaccess.org • www.efc.org • www.finaid.gov • www.collegeboard.com • www.nefe.org • www.tax-coalition.org • To locate the nearest VITA site, call  1-800-829-1040.

  16. Questions&AnswersDavid Roberts: DRoberts@osfa.la.govLora Jorgensen: lora.jorgensen@alaska.govJames Rose: jrose@reach4success.org

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