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Library Automation Upgrade Proposal

Library Automation Upgrade Proposal. By Pat Henderson. Our Need. 3,451 students 5 schools in district, 2 on Infocentre , 3 on Winnebago 3 elementary schools using outdated system, Winnebago 1 elementary school does not have catalog module at all (no book look up)

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Library Automation Upgrade Proposal

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  1. Library Automation UpgradeProposal By Pat Henderson

  2. Our Need • 3,451 students • 5 schools in district, 2 on Infocentre, 3 on Winnebago • 3 elementary schools using outdated system, Winnebago • 1 elementary school does not have catalog module at all (no book look up) • 1 elementary school does not have student lookup computer • Student look up is essential to gaining skills toward information fluency

  3. Our focus is elementary • Three schools house the majority of our collection = 43,000 holdings • These schools are using a 12-year-old system • Three schools serve the most of our students 1,700

  4. Consequences • We face eventual system crash due to age of system • We are not prepared to recover from disaster • We are not adequately preparing elementary students to do independent research as required in middle school • We are pressured to teach more skills in middle school

  5. Current system • Follett/Spectrum Winnebago • Installed in 1996, service contract moved from Spectrum to Sagebrush to Follett, and is no longer supported • Installed on three servers, one for each elementary school • 2 schools have full circulation and catalog modules, 1 has circulation only

  6. Winnebago--Pros • Windows interface screens. • Basic search capabilities (title, author, keyword). • Printed user's manual. • Handles basic circulation duties and provides printed reports. • Allows records import with internet access.

  7. Winnebago--Cons • No upgrades available and no systems support. • No serials or acquisitions functionality, and no separate products available as add-ons. • Difficult data input on Quick Entry screen which has the basic fields (author, title, publisher, subject, etc.). • No web access available. • Text only screens, no book covers. • Student records must be physically added, resulting in one month of no access at start of year. • Inventory process makes library inaccessible for one month at end of year. • May be accessed from library computers only.

  8. Proposed system • Atriuum by Book Systems, Inc. • Used by numerous school systems across the US, including Rockland, MA

  9. Atriuum--Pros • Installation support and training. • Multiple lookup capabilities including advanced search (subject, ISBN, illustrator, series title, Dewey). • Text and pictures (book covers) for easy recognition. • Significant time savings for cataloging due to ISBN recognition. • Data conversion experience with Winnebago. • Customizable OPAC theme. • Visual search mode with pictures. • Ability to connect to public library system.

  10. Atriuum--Cons • Time consideration to install in schools • Must add to tech budget • Implementation in summer

  11. Schools in Action August 14, 2006 Book Systems, Inc. successfully implemented its’ Atriuum product, a 100 percent Web-based library automation solution, to 153 library media centers in the Memphis City School District, Memphis, TN.  August 6, 2008 Book Systems is implementing its Atriuum Library Automation System, a 100 percent Web-based library automation solution, in the 54 school library media centers and the Central Office Instructional Materials Center (IMC) in Jefferson County School District, Birmingham, AL.

  12. Take a lookOnline catalog -- HS • http://fairviewhigh.booksys.net/opac/fairviewhigh/index.html • Fairview High School, Cullman, AL

  13. Take a lookOnline catalog -- elementary • http://library.jefcoed.com/ • Jefferson County School District Birmingham, AL

  14. Why is information lookup important? • Information seeking skills tie into research and critical thinking • Ability to locate information ties into research and problem solving • If lookup is not quick, student gives up • If lookup is not flexible, student gives up

  15. Recommendation • Detailed cost analysis of implementation in 3 schools in one year • Detailed cost analysis of implementation in 5 schools over two years • Consider the cost of inaction, to staff and students

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