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AMERICAN UNIVERSITY IN BULGARIA

AMERICAN UNIVERSITY IN BULGARIA. Student Government 2008-2009. ALL-STUDENT ASSEMBLY. Welcome. Student Government Budget Proposal 2008-2009. Rules and Guidelines of The AUBG Student Government for Club Recognition and Funding

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AMERICAN UNIVERSITY IN BULGARIA

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  1. AMERICAN UNIVERSITY IN BULGARIA Student Government 2008-2009 ALL-STUDENT ASSEMBLY Welcome

  2. Student Government Budget Proposal 2008-2009

  3. Rules and Guidelines of The AUBG Student Government for Club Recognition and Funding • All AUBG clubs, existing and new, need to apply for recognition. Clubs will be recognized for only one Academic year. • Application for club recognition can be submitted on a rolling basis. • Each application should include the following documents: • Application form • Constitution • Names, signatures, and email of the members (at least 15) • In order to receive funding from the Sports’ Office, clubs need to be recognized by the Student Government. The application package shall be submitted to the Student Government (henceforth SG). The Budgetary Committee (henceforth BC) will collect and review applications according to its club funding guidelines.

  4. Guidelines for the Recognized Clubs: • Each club shall invite an SG officer to attend their meeting at least once per semester. • Upon request a club should present to the SG the following documents: • A list of activities; • An up-to-date inventory list; • Amendment to the club’s constitution (if any); • An up-to-date list of officers and members. The BC will evaluate each club’s performance according to the information provided and in accordance with its own regulations.

  5. GUIDELINES FOR THE ALLOCATION OF FUNDS BY THE BUDGETARY COMMITTEE 1. Budgetary Committee provides 2 types of funding: Basic Funding Available for recognized clubs only. Reserved for basic promotion (posters, flyers, etc) and operational activities of the club. Premium Funding Available exclusively for events, which would benefit a large number of the student body. Events should meet the following criteria: • Include international and/or local guests. • Enhance diversity, knowledge and develop skills. • Promote AUBG. Premium funding could be allocated for promotional materials (such as t-shirts, mugs), food and beverage (not more than 10% of total budget allocated to the event), travel expenses, and accommodation. Premium funding is reserved for events with outside sponsors. For Premium Funding applications, an officer of the club or a member of the Organizational Committee of the specific event should be present at the BC and/or SG meeting, provide information for the event organized and answer questions. 2. The budget proposals should be presented on an item by item basis and the relevance of each item should be explained. 3. The BC reserves the right to partially fund selected items. 4. The BC does not sponsor per diem costs 5. Priority will be given to the clubs which demonstrate ability and willingness to find funding from other sources. 6. Priority will be given to the clubs which enhance student life. 7. Priority will be given to the clubs whose activities involve a big number of students and they benefit a large portion of AUBG university community. 8. The BC reserves the right to set deadlines for a club to spend the allocated money. 9. The BC does not fund sport activities. 10. SG allocated funds may benefit AUBG students only.

  6. Guidelines for the Student Representative Selection Committee (SRSC) • Article 1. The Student Representatives Selection Committee Guidelines will serve as the basis for Student Representatives’ selection, work procedures and evaluation. • Article 2. The Guidelines for Student Representatives to AUBG Committees will be prepared by SRSC and approved by the Senate. • Article 3. The Vice Chair of the Student Government Senate or the Vice Chair of the Student Representative Selection Committee will chair the Committee. The Vice Chair of the Committee is elected by simple majority vote at the first meeting of the Committee. • Article 4. The Student Representative Selection Committee (SRSC) has an advisory role to the Vice Chair of the Student Government for his nomination of Student Representatives to University Committees in front of the Senate. • Article 5. The SRSC shall meet when needed.

  7. Selection of Student Representatives to the University Committees • Article 6. The Committee shall try to give at least 5 days notice prior to the interview, during which period the candidates are required to submit their applications to the SRSC. Upon the announcement of the open vacancies for the University and Faculty Committees, the Chair of the SRSC is required to give proper description of the Committees the candidates are applying for. The candidates must submit their application both electronically and in hard copy to the SG office. • Article 7. The application shall consist of the following: • Field of study • Class Standing • Previous Experience • Letter of Intent • Article 8. Every Enrolled Student at AUBG is eligible to apply for a position of a Student Representative to a University Committee, unless otherwise limited by these guidelines.

  8. Article 9. Limitations for application will pertain for the following University Committees: • 9.1 Only students who have earned at least 30 credit hours at AUBG (sophomores or above) are eligible to apply for the Budget and Planning Committee, Student Financial Affairs Committee and the Conduct Council. • 9.2 Students who have been assumed at fault in front of the Conduct Council are not eligible to apply for a Student Representative position to this Council. • 9.3 Only students who have earned at least 15 credit hours at AUBG • (second semester freshman or above) are eligible to apply for the Curriculum Committee. • 9.4Only graduating senior students can apply for the Commencement Committee. • Article 10. Each applicant is eligible to apply for more than one committee. The applicant should state his/her order of preference in the application. • Article 11. Under the assumption that the applicant fulfills all the requirements for the candidacy of a particular committee as stated in these guidelines, candidates will be evaluated on the basis of their: • Communication Skills and Interview Impression • Expertise in the Field • Previous Experience

  9. Article 12. • The Student Representative Nominee is decided by a majority vote, each member of the Committee giving his vote for or against a particular candidate. • 12.1.After all the interviews for a particular committee are conducted, the Chair of the SRSC Committee will open the floor for discussion. The aim of the discussion is to narrow down the number of candidates for the student representative position by simple elimination of candidates who are not eligible or have not demonstrated the required capacity for the position. • 12.2The narrowed list of candidates is then put on voting procedure. The committee members shall follow the rules of conduct as defined by the SG constitution and practiced by the Senate. • 12.3In case there is major disagreement during the open discussion, the SRSC committee shall precede to apply the rules defined in Article 12.4: • 12.4 The person with highest priority gets the most number of points (equal to the number of candidates), the second one point less, and so on. The person with the highest number of total points from all members of the SRSC is the one elected. When there is even number of points, the Chair of SRSC shall vote in order to break the tie. If the candidate with the most votes fails to get elected, then the second candidate with most votes automatically becomes the next nomination, and so on. If the senate approves none of the candidates, then the procedure is redone from the beginning.

  10. Working procedure of the Student Representatives to the University Committees • Article 13. The Student Representatives are expected to attend each committee meeting as scheduled by the Committee Chair. • Article 14. The Student Representatives are expected to be proactive in their Committees by calling for a meeting whenever they think an issue has arisen, and by calling for a vote delay whenever they think they need additional time to research and evaluate the issue discussed. • Article 15. The Vice President of the Student Government will be responsible for evaluating the work of each Representative, using the Guidelines for Student Representatives to AUBG Committees. • Article 16. The Student Representatives to the University Committees shall make every effort to inform in advance the Vice-President of the Student Government, the Chair of the SRSC and the liaison assigned for the particular committee about any important issues, to be discussed in their Committees.

  11. Article 17. The Student Representatives to the University Committees will be obliged to send to the Vice President of the Student Government, the Chair of the SRSC and the liaison assigned for the particular committee a report after each Committee meeting that includes: • the official Committee minutes • the Student Representative’s comments up to 24 hours after receiving the official minutes. • Article 18. The SRSC Committee members will assist the Vice President of the Student Government in evaluating the work of the Student Representatives to the specific committees in the following way: • 18. 1 Each SRSC committee member will be assigned to monitor the work of several Student Representatives. As a liaison to the specific committee, the committee member must call a coordination meeting between the Student Representatives he/she is responsible for. The Vice President of the Student Government will be invited to attend the coordination meeting. After the meeting, the liaison must report to the Vice President of the Student Government on the work of the Student Representatives.

  12. Article 19. The Student Representatives are to consult the Student Government on any important issue that is discussed within their Committee, and even invite another Student Government Officer if they think is necessary and appropriate. They can do this by contacting the Vice President of the Student Government, the Chair of the Student Representative Selection Committee or the liaison. The Representatives are required to attend regular SG meetings when the Senate discussion concerns their particular Committee. • Recall of Student Representatives to the University Committees • Article 20. • The Student Representative Selection Committee will evaluate and propose to the senate the recall of the Student Representatives to the University Committees, who fail to comply with the Guidelines for Student Representatives to AUBG Committees. • Article 21. • The non-conformation to these guidelines may serve as the basis for a negative evaluation and potential recall of the Student Representative.

  13. Our Goals • Develop a more efficient faculty evaluation process • Establish an efficient mechanism for channeling student complaints • Improve the AUBG website as a marketing and a functional tool • Rekindle the relationship between the AAA and AUBG • Improve Student Representative System • Increase the functionality of the SG website

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