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INTRODUCTION Lesson 1 – Microsoft Office 2003 Basics and the Internet

INTRODUCTION Lesson 1 – Microsoft Office 2003 Basics and the Internet. Objectives. Review the basic concepts of MS Office & the Internet Explain the concept of an integrated software package. Start an Office application from Windows.

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INTRODUCTION Lesson 1 – Microsoft Office 2003 Basics and the Internet

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  1. INTRODUCTIONLesson 1 – Microsoft Office 2003 Basics and the Internet

  2. Objectives • Review the basic concepts of MS Office & the Internet • Explain the concept of an integrated software package. • Start an Office application from Windows. • Explain an Office application’s opening screen and how to use menus and toolbars. • Open an existing Office document. • Save and close an Office document.

  3. Objectives (cont.) • Know the shortcuts for opening recently used documents. • Use the Office Help system, including the Office Assistant. • Quit an Office application. • Access the Internet and use a Web browser.

  4. Vocabulary terms

  5. Close Default Drop-down menu Home page Icon Integrated software package Internet Internet Explorer Intranet Link Terms Used in This Lesson

  6. Menu Open Save Task pane Toolbar Uniform Resource Locators (URLs) World Wide Web Web browser Terms Used in This Lesson (cont.)

  7. MS office 2003

  8. Introduction to Microsoft Office 2003 • Office 2003 is an integrated software package • Which is a program that combines several computer applications into one program

  9. The software packages

  10. Software Packages In Office • Word • the word processor application • lets you create documents • such as letters and reports

  11. Software Packages In Office • Excel • the spreadsheet application • lets you work with numbers and data • to prepare items such as • Budgets • Loan payments • Data records

  12. Software Packages In Office • Access • the database application • organizes information • such as addresses or inventory items

  13. Software Packages In Office • PowerPoint • the presentation application • is used to create • Slides • Outlines • speaker’s notes • and handouts

  14. Software Packages In Office • Outlook • the schedule/organization application • lets you keep track of • e-mail • Contacts • Appointments • Events\ • and tasks

  15. Software Packages In Office • Publisher • the desktop publishing application • helps you design professional-looking documents

  16. USING THE PROGRAMS

  17. Starting an Office Application • To open an Office application from the All Programs menu, • click the Start button • select All Programs • select Microsoft Office • and then click the name of the application

  18. Starting an Office Application 2: All Programs 4: Application 1: Start 3: MS Office

  19. Starting an Office Application • You can also open a new file from within an application • by opening the File menu • and choosing New in an application

  20. Understanding the Opening Screen • The basic parts of the opening screen for the Word program are similar in all of the Office programs.

  21. Understanding the Opening Screen (cont.) • The task pane is a separate window that opens automatically and contains commonly used commands to help you work more efficiently.

  22. Understanding the Opening Screen (cont.) Take Time Now Table 1.1 – Page 5 – Create This Table – You have ±10 min.

  23. Using Menus and Toolbars • A menu is a list of options • to choose from • within the program • Each title in the menu bar • represents a separate drop-downmenu

  24. Using Menus and Toolbars (cont.) • Click the arrows at the bottom of the menu to see an expanded menu with all the commands.

  25. Using Menus and Toolbars (cont.) • Toolbars provide another quick way to choose commands • Toolbars use icons, or small pictures, to remind you of each button’s function • Toolbars also contain drop-down menus.

  26. Opening, Saving, and Closing Office Documents • In all Office applications • you open, save, and close files • in the same way • Opening a file is loading a file from a disk to your screen • Saving a file stores it on a disk • Closing a file removes it from the screen

  27. Opening an Existing Document • You can open an existing document by choosing Open on an application’s File menu, selecting the Open button on the Standard toolbar, or by choosing the option to open an existing document from the task pane. The Open dialog box appears. • Locate and select the file you wish to open.

  28. Saving and Closing a Document • Saving is done in two ways • The Save command • saves a file on a disk • using the current name • The Save As command • saves a file using a new name • or saves a file to a new location

  29. Saving and Closing a Document • Filenames can contain up to 255 characters • and may include spaces. • Choose a name that • is descriptive • to remind you of what the file contains

  30. Shortcuts for Opening Recently Used Documents • Office has two shortcuts for opening recently used files: • Shortcut #1 – • Choose My Recent Documents from the Start menu • A menu appears listing the most recently used documents • Click the file that you wish to open

  31. Shortcuts for Opening Recently Used Documents • Shortcut #2 • The bottom part of each application’s File menu • and the Open section of the task pane • show the filenames of the four most recently openeddocuments • Choose the file to open

  32. Take Time Now Shortcuts for Opening Recently Used Documents Table 1.2 – Page 10 – Create This Table – You have ±10 min.

  33. Using the Help System • Use the Office Help program • when you need additional information about • the many features of the Office applications • Access the Help program • from the Help menu on the application’s menu bar • Or, key a question in the Type a question for help box on the menu bar

  34. From the Help task pane you can access a Table of Contents or search the Help system using a keyword Using the Help System (cont.)

  35. Using the Office Assistant • The Office Assistant is a Help feature found in all Office programs • It is an animated character that offers • Tips • Solutions • Instructions • and examples • to help you work efficiently

  36. Using the Office Assistant • The default Office Assistant character is a paper clip icon.

  37. Quitting an Office Application • To quit an Office application • open the File menu and choose Exit • or click the Close button on the right side of the title bar

  38. Quitting an Office Application • Exiting an Office application • takes you to another open application • or back to the Windows desktop

  39. the Internet and Web Browser

  40. Accessing the Internet and Using a Web Browser • The Internet is a vast network of computers linked to one another. • The World Wide Web is • a system of computers that share information • by means of hypertext links on “pages” • The Internet is its carrier

  41. Accessing the Internet and Using a Web Browser (cont.) • To identify hypertext documents • the Web uses addresses called URLs (Uniform Resource Locators) • For example: http://www.microsoft.com

  42. Accessing the Internet and Using a Web Browser (cont.) • The Web toolbar contains buttons • for opening and searching documents on the Internet • on an Intranet (a company’s private Web) • or on your computer.

  43. Accessing the Internet and Using a Web Browser (cont.) • A Web browser is • software used to display Web pages on your computer. • Microsoft’s Internet Explorer • is a browser • for navigating the Web • that is packaged with the Office software

  44. Accessing the Internet and Using a Web Browser (cont.) • To launch your Web browser click either • the Start Page button • the Search the Web button • or key an URL in the Address box of the Web toolbar

  45. Accessing the Internet and Using a Web Browser (cont.) • Depending on your type of Internet connection • you may need to connect to your Internet Service Provider first

  46. Summary

  47. Summary • Microsoft Office 2003 is • an integrated software package consisting of a • word processor application • spreadsheet application • database application • presentation application • schedule/organizer application • desktop publishing application

  48. Summary (cont’d) • Office applications can be started • by clicking the Start button • selecting All Programs • then Microsoft Office • and then clicking the name of the application

  49. Summary (cont.) • Most Office tasks are done in the opening screen of each application • The basic parts of the opening screen are similar in all Office programs

  50. Summary (cont.) • Each title in the menu bar represents a separate drop-down menu • Toolbars provide another quick way to choose commands

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