Atlas HR eServices Applying for Education Grant

1. Atlas HR eServicesApplying for Education Grant

2. Applying for Education Grant The online Education Grant form in located in Atlas HCM/eServices/ My Entitlements / Education Grant Online Form

3. Applying for Education Grant Select the child in the dropdown

4. Applying for Education Grant The Date of Birth will appear, and if child has been awarded eligibility for special education grant ‘Yes’ will automatically be ticked

5. Applying for Education Grant Advance Select the type of Education Grant Request. In this example the type ‘Education Grant Advance for next school-year’ is selected. Select this option if it is the first time you request an education grant.

6. Applying for Education Grant Advance Select the Advance Payment Method. Select either • 100% of last year or • 75% of Specified Amount.

7. Applying for Education Grant Advance If you select ‘75% of Specified Amount’ then fill in Amount and Currency Code

8. Applying for Education Grant Advance If you don’t know the 3-digit Currency Code then click the Search symbol and enter the description.

9. Applying for Education Grant Advance Look-up the school by clicking the Search symbol. You can search by Country, City or School Name. Enter the search criteria and click Look Up

10. Applying for Education Grant Advance When you located the school then the School Address and contact information will populate automatically.

11. Applying for Education Grant Advance Enter Start and End Date for the School Year. Enter the Start and End Date for the period the child attended school.

12. Applying for Education Grant Advance Enter the School Type and the Grade

13. Applying for Education Grant Advance Click Add Attachment to upload required documentation. Required documentation for an Advance is a Letter of Acceptance in the school as well as a price list. Click Browse to locate the document and click Upload.

14. Applying for Education Grant Advance You can enter as many documents as required or relevant. To add a new document click the ‘+’ sign and click Add Attachment.

15. Applying for Education Grant Advance Enter the name of your HR Focal Point. You can enter it as ‘FirstNameLastName’. If you don’t know the exact spelling of the name then click the Search icon. If you don’t know who is your HR Focal Point then click http://sas.undp.org/focalpoint/

16. Applying for Education Grant Advance Enter any relevant comments and tick the certification box.

17. Applying for Education Grant Advance Click Submit to submit the Advance and click OK.

18. Applying for Education Grant Advance When you Submit the Advance you will receive an email confirming it was successfully submitted. At the same time your HR Focal Point will receive an email requesting approval. Once the HR Focal Point has approved the Education Grant Advance you will receive an email confirming that it has been approved.

19. Applying for Education Grant Advance Once you have Submitted the Advance application you cannot edit the Advance anymore. Only if the HR Focal Point clicks Deny to the application will it become editable again. You have not submitted your Advance and you can close down the form or click Sign Out.

20. Applying for Education Grant Advance Your submitted Education Grant Advance you can view under eServices/My Entitlements/EdGrant Advance/Claim History. It will have a status as ‘Submitted’ and it is not possible to edit it – only view it.

21. Applying for Education Grant Claim Select the child in the dropdown

22. Applying for Education Grant Claim The Date of Birth will appear, and if child has been awarded eligibility for special education grant ‘Yes’ will automatically be ticked

23. Applying for Education Grant Claim Select the type of Education Grant Request. In this example the type ‘Claim for completed school-year’ is selected. Select this option if you want to settle the claim for the completed school-year and you don’t want to request a new advance.

24. Applying for Education Grant Claim Look-up the school by clicking the Search symbol. You can search by Country, City or School Name. Enter the search criteria and click Look Up

25. Applying for Education Grant Claim When you located the school then the School Address and contact information will populate automatically.

26. Applying for Education Grant Claim Enter Start and End Date for the School Year. Enter the Start and End Date for the period the child attended school.

27. Applying for Education Grant Claim Enter the 3-digit Currency Code. If you don’t know the Currency Code click the Search icon and enter a relevant search word in the Description field

28. Applying for Education Grant Claim Click Yes or No to the questions if the child was in full time attendance and if textbook.s were provided for free

29. Applying for Education Grant Claim Click Yes or No to the question if full board was provided. If you click Yes then indicate Amount and Currency.

30. Applying for Education Grant Claim If you click No to full board and Yes to the question if lunch was provided then indicate the Amount and Currency.

31. Applying for Education Grant Claim Click Yes of No to the questions if transportation was provided and if any scholarships or grant were provided.

32. Applying for Education Grant Claim Enter relevant amounts: • Admission & Registration fee • Tuition Fee • Tuition in Mother Tongue • Examination/Diploma Fee

33. Applying for Education Grant Claim Click the Search icon to add any other expenses. When you click the Search icon you can view the full list or search by Description

34. Applying for Education Grant Claim Enter the Amount and indicate if the expense type is Mandatory or Optional. Click the ‘+’ sign to add another expense type.

35. Applying for Education Grant Claim Add any discounts or refunds if applicable

36. Applying for Education Grant Claim DO NOT add any attachments – yet. Add your HR Focal Point and tick the certification box.

37. Applying for Education Grant Claim Save the form

38. Applying for Education Grant Claim Print your application

39. Applying for Education Grant Claim Send the print to the school for verification and to be stamped and signed.

40. Applying for Education Grant Claim Once you have received your application sealed and signed by the school, then scan it and save it. Open up the saved online application located in eServices/My Entitlements/EdGrant Advance/Claim History. Click Edit

41. Applying for Education Grant Claim Click Add Attachment to upload the sealed and signed application.

42. Applying for Education Grant Claim Click Browse to locate the document and Upload.

43. Applying for Education Grant Claim Required documentation is the application signed and sealed by the school and payment receipts.

44. Applying for Education Grant Claim Click Submit to submit the application.

45. Applying for Education Grant Claim When you click Submit you will get an online confirmation that it was submitted successfully. Click OK.

46. Applying for Education Grant Claim Once you have submitted it then it cannot be edited anymore. Only if the HR Focal Point will deny it, it will become editable again.

47. Applying for Education Grant Claim When you submit the application you will receive an email that it has been submitted. At the same time your HR Focal Point will receive an email requesting approval. Once approved by the HR Focal Pint you will receive an email that it has been approved.