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Success on a Shoestring in South Carolina

Success on a Shoestring in South Carolina. Kate Foster Boyd Digital Collections Librarian at University of South Carolina Project Coordinator for the SCDL ALA Annual Conference Anaheim, CA Monday, June 30, 2008 SCDL http://www.scmemory.org. South Carolina and the South East.

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Success on a Shoestring in South Carolina

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  1. Success on a Shoestring in South Carolina Kate Foster Boyd Digital Collections Librarian at University of South Carolina Project Coordinator for the SCDL ALA Annual Conference Anaheim, CA Monday, June 30, 2008 SCDL http://www.scmemory.org

  2. South Carolina and the South East

  3. SCDL Funding and Support • State Archives • PASCAL (Partnership Among South Carolina Academic Libraries) • Digital Collections Committee (2003-2008) • SC State Library • LSTA funding • Universities • University of South Carolina • Clemson University • College of Charleston • Coastal Carolina University • Numerous Librarians and Archivists in state • Attend meetings and join task forces and volunteer time

  4. Planning Stages: PASCAL and State Library Support • 2003, 2004 and 2005 LSTA Planning grants • Needs and Resource Survey, 2004 • Speakers’ Forum, 2004 • SCDC Conference, 2006 • 2007 Implementation Begins • Year One Plan and Five Year Plan • Working Groups • Collection Policy and Metadata guidelines • Funding task force meeting • CONTENTdm Connections • Staff hires

  5. Implementation Stage: LSTA Grant2007-08 • 4 scanning centers: scanner, computer, and server • University of South Carolina, Columbia • College of Charleston • Clemson University • Coastal Carolina University • CONTENTdm multi-site license • Database for searching across all collections • 3 pilot projects • Beaufort County Public Library • Greenville County Library System • USC Beaufort Library • 3 K-12 Lesson Plans

  6. Other Support for 07-08 • PASCAL • Student assistant for 30 hours a week (with support from USC Library School as well) • Funded Stakeholders’ meeting • General office support • USC • 70% of my time • System Administrator for CONTENTdm and multi-site license • Purchase of the multi-site license • Clemson • 5% of Digital Initiative Librarian’s time • College of Charleston • 20% of Archivist’s time

  7. College of Charleston Scan Center and CONTENTdm server University of South Carolina Scan Center and CONTENTdm server Multi Site, SysAdmin, Coastal Carolina University Scan Center and CONTENTdm server Clemson University Scan Center and CONTENTdm server and Web Site

  8. http://www.scmemory.org

  9. Current and Future Plans • 2 institutions in multi site, totaling 35 collections • 6 more institutions by this fall and 2 more server connections to multi-site • Browse page database in process • Topics and people by next year • LSTA 08 -09 ?? • More, larger collaborative projects

  10. Promotion to Librarians and Archivists • Planning Stages • Speaker Forum, 2004 • Survey, 2004 • SCDL Conference, 2006 • SCLA Roundtable on Digitization formed • 9 Task Forces, 2007 • Stakeholders Meeting, 2007 • SCDL listserv has 128 people on it, including people from: • 26 academic libraries, 9 public libraries, 4 archives, 7 museums • SCDL in contact about potential or current projects with: • 13 academic libraries, 9 public libraries, 1 museum, 1 archive • Numerous presentations at annual SC archive, library, and museum conferences

  11. Librarian Comments • The South Carolina Digital Library (SCDL) project is playing an important role in enhancing access to information about our state's culture and history. The USC Aiken Library is pleased to join with other institutions across the state in contributing to this noble effort. We expect that our participation in the SCDL will significantly increase awareness of our local archives within our state and beyond. We look forward to adding other digital collections in the near future. - Paul Lewis, USC Aiken • We've wanted to do this for a long time but, like most places, we just don't have the staff or expertise. - Nancy Griffith , Presbyterian College

  12. Pilot Project CommentBeaufort County Public Library • Would I do it again?  Yes.  I think that any cooperation between cultural heritage institutions benefits not only the participating institutions but greatly benefits the public by maximizing labor and content efforts, extends public awareness and research opportunities, while simultaneously minimizing financial expenditures for the taxpayers.  In other words, cooperative ventures help the public get the biggest bang for their buck. • Was it easy?  No.  I got no help from our Tech Services department so Amber and I had to do all the metadata on our own.  Not doing metadata on a regular basis, I was quite concerned that what we would be providing might not be “good enough.”  The key point I think for anyone considering a joint cultural heritage digitization project —particularly those folks who will work with smaller institutions that don’t have much of a division of labor or professional catalogers/digitizers on staff -- is:  fear of metadata is probably the highest hurdle for the folks to cross.  Or, at least in my case, it was my greatest fear:  doing the metadata.  Together Amber and I spent about 60 hours doing the metadata work alone.  It was a very stressful two weeks as the deadline loomed.   It caused me several restless nights wondering if I could pull this off in time.  If Chris hadn’t provided us with the grid from which to work, I think that the project would have been stillborn.  - Grace Cordial

  13. Promotion to Users • Still in development • Currently receiving answers from a small survey • Talking to State Library about them helping to promote • Linked from DISCUS and Schoolrooms, through State Library • Planning on attending key K-12 conferences

  14. User Comments • I will look forward to using this site with my students and to plan lessons in the upcoming school year. • Teacher • Great public service! Thank you. I will certainly share this information with the students who come to my center to do research papers. • Reading Tutor • I am sure that the teachers at my school who teach South Carolina history and also everyone interested in SC history will find something (if not all that) that suits their particular venue. • Librarian • Great source for students to use for research projects. • School Librarian

  15. Still Early, Still Learning • Still Need • Solid, Sustainable funding model • One permanent staff: sys admin, web site • Back-up storage • Promote, promote, promote • Success, so far • Academic Libraries’ commitment • Good communication within the state

  16. Lessons Learned • Flexibility • Infrastructure, staffing, plans continue to change • Communication • Promote site to users and contributors • Funding needs • Need some solid funding for sustainability

  17. Thank you! Kate Boyd boydkf@mailbox.sc.edu 803-777-2249

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