Submitting Mid-term Grades Tutorial

1. Submitting Mid-term Grades Tutorial Submitting Mid-term Grades Tutorial v2

2. Learning Objectives • As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term grades directly to the Registrar via web-based procedures. • This online tutorial will describe the process by which grades are submitted via the myUK portal. Submitting Mid-term Grades Tutorial v2

3. Learning Objectives • After completing this tutorial, you should be able to: • Look-up Courses/Sections for Grading • Enter Grades • Validate Grades • Correct Grading Errors • Save Grades Before Submission • Submit Grades to Registrar • Request Grade Changes Submitting Mid-term Grades Tutorial v2

4. myHelp CM Portal Access • In order to submit grades, the user needs: • To be designated as either the instructor of record for the course or identified as a valid appraiser of the course • To sign a Statement of Responsibility (SOR) form located athttp://www.uky.edu/IRIS/ • If you are not the instructor of record, but will be entering grades, please work with your college contact to get this access assigned • The college contact list is located athttp://www.uky.edu/IRIS/CM/cm_group.html Submitting Mid-term Grades Tutorial v2

5. myHelp CM Portal Access • Establishing access is a one-time process for each user; however, grade submission is limited to the Mid-term and Final Grading Windows • There are two grading windows for each session/semester during which grades can be entered and submitted: • Mid-Term Grading Window • October 8 – 17, 2007 • Final Grading Window • December 7 – 17, 2007 Submitting Mid-term Grades Tutorial v2

6. Mid-term Grade Submission Rules • For mid-term grades, all undergraduate students are required to have a grade entered and submitted to the Registrar’s Office • Grades can be saved BEFORE submission to the Registrar’s Office • This will permit the grader to come back at a later date/time and complete the grading process Submitting Mid-term Grades Tutorial v2

7. Web Portal Navigation To use the myUKCampus Management portal, go to https://myuk.uky.edu/irj/portal Submitting Mid-term Grades Tutorial v2

8. Web Portal Navigation Enter your AD (or MC) User ID and password, then click the Log On button Submitting Mid-term Grades Tutorial v2

9. Web Portal Navigation Depending upon your access role in the system, your login screen may look different than this one Submitting Mid-term Grades Tutorial v2

10. Student Administration Navigation On the Menu bar at the top of the myUK portal screen, click Student Administration Submitting Mid-term Grades Tutorial v2

11. Student Administration Navigation The Student Administration Welcome page provides current news for Campus Management users Submitting Mid-term Grades Tutorial v2

12. Mid-term Grading Navigation Click Faculty Services Submitting Mid-term Grades Tutorial v2

13. Mid-term Grading Navigation Click Grading Submitting Mid-term Grades Tutorial v2

14. Mid-term Grading Navigation Click the Drop-down List icon to select the appropriate Academic Year/Term Submitting Mid-term Grades Tutorial v2

15. Mid-term Grading Navigation Select the appropriate Academic Year and Term Submitting Mid-term Grades Tutorial v2

16. Mid-term Grading Navigation Click in the Grade Type field and select Mid-Term Grades Submitting Mid-term Grades Tutorial v2

17. Mid-term Grading Navigation If you are the instructor of record for a course section, your course section will appear at the top of the Grading window. Click on the Select link beside the appropriate course section to start the grading process. For this tutorial, you will move through the process of selecting your course section. Submitting Mid-term Grades Tutorial v2

18. Mid-term Grading Navigation If your course section is not listed, use the roster search function to pick your section • Your access may provide any of the following levels: • College level access • Department level access • Course level access Submitting Mid-term Grades Tutorial v2

19. Mid-term Grading Navigation Click in the Get Roster For field and make your first selection Submitting Mid-term Grades Tutorial v2

20. Mid-term Grading Navigation Continue the process of clicking in the Selection field and selecting the next level until you have selected the section. Notice that your selections will become links that you can use to “back-up” to a previous level. At any time you can click the Reset button to begin the search again. Submitting Mid-term Grades Tutorial v2

21. Mid-term Grading Navigation Click in the Select field and select the next level – in this example it is the department Submitting Mid-term Grades Tutorial v2

22. Mid-term Grading Navigation Select the course Submitting Mid-term Grades Tutorial v2

23. Mid-term Grading Navigation Select the section Submitting Mid-term Grades Tutorial v2

24. Mid-term Grading • The enrolled students will be displayed in alphabetical order. • A grade may be entered in two ways: • Entering the grade manually • Selecting the grade from the list Submitting Mid-term Grades Tutorial v2

25. Mid-term Grading Grades for all students may be entered at one time, or you may choose to enter some grades, save them, then return at a later time to finish entering grades. Submitting Mid-term Grades Tutorial v2

26. Mid-term Grading Color-coding denotes whether the student is graded by the “Normal” grading scale or an “Other” grading scale, such as audit. Submitting Mid-term Grades Tutorial v2

27. Mid-term Grading • Normal is relevant to the course. • If the course is a letter grade course, “Normal” is letter grade • If the course is a pass/fail course, “Normal” is pass/fail Submitting Mid-term Grades Tutorial v2

28. Entering Mid-term Grades Enter the grade manually into the Grade field OR click on the arrow and select the grade Submitting Mid-term Grades Tutorial v2

29. Entering Mid-term Grades Continue the process until all grades have been entered. Submitting Mid-term Grades Tutorial v2

30. Validate Grades Click Validate Grades to “check” the grades for errors. Submitting Mid-term Grades Tutorial v2

31. Correcting Errors If any grade is not valid, an error message will display. The error must be corrected, and the grades validated again before you can submit them to the Registrar’s office. Submitting Mid-term Grades Tutorial v2

32. Saving Mid-term Grades You may use the Save Grades functionality when you are entering grades. This feature allows you to come back at a later date to continue grade entry or make any necessary changes BEFORE submitting the grades. Submitting Mid-term Grades Tutorial v2

33. Submitting Mid-term Grades Once the grading process is complete, click Submit Grades to Registrar. IMPORTANT: You must validate the grades and correct any errors before submission of grades. Submitting Mid-term Grades Tutorial v2

34. Submitting Mid-term Grades • Remember: • All mid-term grades for undergraduate students MUST be entered and submitted. • Graduate student grade submission is allowed even if a grade is not assigned to every student. Submitting Mid-term Grades Tutorial v2

35. Submitting Mid-term Grades Once grades are submitted to the Registrar’s Office, the instructor(s) of record will receive an email confirmation stating that the grades have been submitted for that course and section. Submitting Mid-term Grades Tutorial v2

36. Submitting Mid-term Grades NOTE: Students will be able to log onto the myUK student portal and view grades immediately after submission to the Registrar has occurred. Submitting Mid-term Grades Tutorial v2

37. After Grade Submission • Once a grade change has been processed by the Registrar’s Office, an email notification will be sent to the instructor of record, the person who submitted the grade change request (if different) and to the student. • The email will not contain the actual grade or course information due to FERPA regulations, but will give the student name, Student ID number, and academic year/session. • Note: Please be aware that students will be able to log onto the myUK portal and view grades immediately, after submission to the Registrar’s Office has occurred Submitting Mid-term Grades Tutorial v2

38. Mid-term Grading Summary • Look-up Courses/Sections for Grading • Enter Grades • Validate Grades • Correct Grading Errors • Save Grades Before Submission • Submit Grades to Registrar • Request Grade Changes Submitting Mid-term Grades Tutorial v2

39. Mid-term Grading Help • Questions about the Mid-term Grading process may be directed to: • College Dean’s Office • Registrar’s Office • Questions or suggestions about the Class Rolls and Mid-term Grading Tutorials may be directed to: • IRIS Training iristraining@email.uky.edu 257-3943 • Additional Resources may be found on myHelp: • http://myhelp.uky.edu/rwd/HTML/CM/Mid-Term_Grading.html Submitting Mid-term Grades Tutorial v2

40. Mid-term Grading Survey • After reviewing this tutorial, please complete the brief survey available on the myHelp website • http://myhelp.uky.edu/rwd/HTML/CM/Mid-term_Survey.html • Comments are welcome and are used to improve this tutorial Submitting Mid-term Grades Tutorial v2