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VoteCal Kickoff

VoteCal Kickoff. CACEO Annual Conference July 2009 Presentation by California Secretary of State’s office. Presentation Overview. Help America Vote Act (HAVA) Mandate VoteCal History The VoteCal Solution Tentative Project Schedule Proposed Budget

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VoteCal Kickoff

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  1. VoteCal Kickoff CACEO Annual Conference July 2009 Presentation by California Secretary of State’s office

  2. Presentation Overview Help America Vote Act (HAVA) Mandate VoteCal History The VoteCal Solution Tentative Project Schedule Proposed Budget Expectations of County Elections Offices Questions?

  3. HAVA’s Mandate HAVA Section 303 requires: Single, uniform statewide system for voter registration Official list for federal elections Uniformity and standards for accuracy and list maintenance practices

  4. HAVA’s Mandate Implementation required by January 1, 2006 US Department of Justice Agreement (2005) CalVoter is not HAVA compliant “Interim solution” to get as compliant as possible Limited modifications to Calvoter Adoption of regulations for HAVA enforcement Proceed with truly compliant VoteCal system as rapidly as possible

  5. VoteCal History

  6. VoteCal History

  7. VoteCal Solution – the Vendor Catalyst Consulting Group – Successfully developed and implemented similar system for Illinois Direct experience with many of California’s Election Management System (EMS) vendors Key partners: DFM Associates Microsoft

  8. VoteCal Solution - Approach “Bottom-Up” Strategy County elections staff will continue to use their EMS to process registration and manage elections EMSs will be modified to work directly with VoteCal (“remediation”) Some county elections departments will migrate to a new EMS EMS vendor can’t or won’t remediate All vendor customers want to move to a new system

  9. VoteCal Solution – VoteCal EMS What about the VoteCal EMS? Proposed as “option” in RFP: Alternative for county elections departments if their EMS no longer viable Catalyst proposal included the optional EMS Secretary of State decision to not implement (not required by HAVA, introduces risk, additional resource requirements)

  10. VoteCal Solution - Registration Registration Processing: real-time integration with VoteCal Identification (ID) verification Identification and update of existing voter record Assignment of state ID number Paradigm shift: “Register in California” Single, complete record for voter County elections departments still “own” and manage the voter records Ability to view complete record of any voter (including affidavit and signature images) Cross-county moves – automatic update/merge

  11. VoteCal Solution – Other Features List maintenance (Department of Motor Vehicles, Change of Address, death notice, etc.) High-confidence matches automatically applied County capability to ‘undo’ invalid matches Probable matches resolved by County (access to full record) Flexible matching system to improve with experience Public web site Secure voter look-up of registration status On-line voter registration Voter lookup of provisional ballot status Voter lookup of vote-by-mail ballot status

  12. Tentative Project Schedule

  13. Tentative Project Schedule

  14. Proposed Budget • Other Project One-Time Costs (above) includes: • Remediation of EMSs (or migration to another EMS) • Other contracted services (e.g., oversight, security evaluation, etc.) • Network upgrade and facility fees for redundant fail-over system • County expenses for participation in design sessions, training, and data conversion

  15. Expectations of County Elections Staff Regional meetings on a periodic basis • August 2009 – Kickoff with more VoteCal Project detail Discovery sessions (county elections staff & EMS vendors) • Define the “how” of the requirements • Representative membership (sharing info and opinions) • Review of session results Keep informed: VoteCal website: www.sos.ca.gov/elections/votecal_home.htm

  16. Questions?

  17. Key VoteCal Contacts

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