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Portfolio, Programme and Project Office Guidance (P3O)

Portfolio, Programme and Project Office Guidance (P3O). Sue Vowler. OGC / TSO / APMG P3O Initiative. No single point of guidance or advice on setting up or running effective delivery “support / enabling” offices in alignment with OGC Best Practice Proposed P3O guidance

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Portfolio, Programme and Project Office Guidance (P3O)

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  1. Portfolio, Programme and Project Office Guidance (P3O) Sue Vowler

  2. OGC / TSO / APMG P3O Initiative • No single point of guidance or advice on setting up or running effective delivery “support / enabling” offices in alignment with OGC Best Practice • Proposed P3O guidance • Enhance and pull together in one place existing published OGC guidance (PRINCE2, MSP, M_O_R, ITIL, Gateway, Portfolio Mgt and Centres of Excellence) • Provide the basis for training and qualifications at a number of levels • Produce a publication (or set) that aligns with PRINCE2, MSP, M_O_R, ITIL

  3. Proposed publications • P3O manual • P3O pocketbook • Think P3O

  4. Time line – main guidance • 12/10/2006 - agreed need / market for guidance • June 2007 – Best Practice Showcase launch • October 2007 – Review Group launch • Authoring – November 2007 to Feb 2008 • Review – March – July 2008 • Publication – September 2008

  5. OGC’s PPRM Products

  6. What is P3O? Portfolio DOING THE RIGHT THINGS The "Right" things to do? Capacity? How are we doing? Can we do it? Can we adopt it? Programme Outcomes Benefits Processes? How do we do it? Lets do it the DOING THINGS RIGHT Project same way! Deliverables

  7. Business Change Strategy: Are we doing the right things? Business Change Value: Are we getting the business benefits? Business Change Governance Business Change Delivery: Are we getting them done well? Business Change Design: Are we doing them the right way?

  8. Support....or....ManageEnable…or….Challenge! • What’s in a name? • PO • PSO • PMO • PPSO • BPPSO • BCU • EPO • CPO • CoE • P3O….. • Models - do we have a single unit or multiple units?

  9. The history bit….. • Project Office: • Administration • Planning • Reporting • Risks and Issues • Changes • PRINCE2 effect – Project Office +: • Standards / Methods • Assurance – fine line between “Police” function and support • Roll-up Reporting – programme and portfolio support • Project Co-ordinators • Project Specialists / internal consultants

  10. Today……. P3O Units: • Centre of Excellence • Portfolio Office • Programme Office – multiple programmes / projects • Project Office / project support officers / co-ordinators Variations: • Hub and Spoke / Central and Satellite • Regional / Geographic focus • Departmental or Strategic focus • Virtual Offices

  11. Some influences on P3O development? • PRINCE2 and MSP • Centres of Excellence initiative in UK government (2003) • KPMG surveys (2002 and 2005) • PMI White Paper – The Multi-Project PMO (2007) • P3M3 – maturity models • Future - OGC P3O initiative (2007)

  12. Future trends • Standard models – hub and spoke • Centralisation of services to leverage more output and support alignment across initiatives - Flexible resource models • P3O model provides backbone for integrated governance and escalation • Virtual offices (embedded staff) – working to consistent standards • Experienced trained (senior) staff with credibility • P3O seen as career path not a stepping stone • Strategic and Sponsor support functions • “Value add” to Senior Management • Performance Management aligned to portfolio / programme / projects success • No longer a target for cost cutting

  13. Basic Model

  14. Case StudyBusiness delivery / role focus

  15. Case StudyFunction based model Are we getting them done well? Do we have an effective business change framework? Are a sufficient number of business and technical resources available to achieve the planned business change? Do business and technical resources have the required competencies for the business change planned?

  16. P30 Guidance - Audiences • Why? • Corporate • Senior Management • Departmental Heads • What? • SROs • Programme Directors • Programme Manager • Portfolio or Programme Office Manager • How? • Staff within a P3O

  17. Publication Content • Introduction and Background • Development path linked to maturity • Value Proposition • Business Case • Funding – set up and ongoing • Performance Measures • What is P3O • Strategic Context – where does it / they report etc. • Models and sizing • Organisation structure + roles / responsibilities • Links to other functions • Lifecycle of P3O • Setting it (them) up • Sustainability / Continuous improvement • Closing down • Functions / Services • Techniques / Tools

  18. Appendices • Roles / Responsibilities • Programme Brief / Business Case • Sizing Model • Case Studies • Checklists • Good Practice examples

  19. What next? • APM Group – Qualifications development • You can contribute and help us: • Good examples – sizing models, reporting formats, prioritisation models etc. • Case Studies • Send to: sue@project-angels.co.uk

  20. Any Questions?

  21. www.best-management-practice.com

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