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Welcome 2012. Combined Federal Campaign Training. H.O.O.T. HELPING OUTSIDE OUR TOUCH. MARD-E Making A Real Difference - Everywhere. Batch Envelopes. Batch Envelope Instructions.
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Welcome 2012 Combined Federal Campaign Training
H.O.O.T HELPING OUTSIDE OUR TOUCH MARD-E Making A Real Difference - Everywhere
Batch Envelope Instructions • Unit Coordinators once you receive your Batch envelopes record each pledge form in numeric order on the front (unless this has not been done by the Command Coordinator ) • Key Workers when each form is returned completed the corresponding information from that pledge is to be recorded accordingly • Once Batch (envelope) is complete reconcile for submission • Make sure with each Batch envelope you return include all white & yellow copies from each completed pledge form and all unused pledge forms. If you are missing any pledge forms you MUST fill out and include a discrepancy form to cover each/all missing items. (explain) • Include any Key worker/Unit Worker Receipt logs • Include a completed gift roster (make copy for yourself) of all donors wishing to receive the corresponding gift that you will be responsible for issuing out at a later date
Discrepancy Instructions • Date, Batch envelope # pledge forms are from, Turn-in date, Unit and Command Coordinator printed name and signature. • In the body of the form write the actual pledge form/s number and why they are missing. Missing pledge forms equal missing $’s that is why it is so important to maintain “eyes on” the actual forms. • The Treasurer at Turn-in will then review and sign off , and forward to the Campaign Treasurer for further action.
Gift Roster Instructions • Fill out all information according to your pledge forms being turned in for reconciliation prior to Turn-in. • Alicia or Samantha from the CFC office will verify against Batch envelopes and issue you the corresponding “gifts” to be distributed back out to your donors. • Recommended you keep a copy of this to know who gets what when you return back to your office.
Active Duty Partial Allotment EAS 31JUL12
Pledge Form Recap • Make sure each pledge form is filled out correctly and legibly (in INK Press down firmly) • Each pledge that is for payroll deduction MUST be signed and dated by the donor and MUST include SSN if military, GS employee or employee # if NAF civilian • Check or cash donations MUST include date of donation, and check #. These pledge forms do not have to be signed • If military in the box that states Branch of Service (under Military payroll) this means USMC, USN, USCG, USA, USAF not 1/6, 3/2 etc…. • Federal agency and Office is where you will place your Unit you are assigned example 1/6, MARSOC, MCCS…. • Address is your physical location 1/6 Alpha Company, MCCS Semper Fit etc it does not have to be actual mailing address • If choosing a partial allotment the military member must not EAS before 3/31/13. Only members leaving after 4/1/13 and before 12/31/13 can opt for a partial allotment. • If you wish to receive the corresponding gift for your donation you MUST check YES or a gift will NOT be released • If you wish your information to be released to your chosen charity then you must check YES and fill out the required information • If you wish the amount of your gift to be released to your charity of choice then you MUST check the corresponding box
Fundraising Events § 950.602 Solicitation methods. Employee solicitations shall be conducted during duty hours using methods that permit true voluntary giving and shall reserve to the individual the option of disclosing any gift or keeping it confidential. Campaign kick-offs, victory events, awards, and other non-solicitation events to build support for the CFC are encouraged. (b) Special CFC fundraising events, such as raffles, lotteries, auctions, bake sales, carnivals, athletic events, or other activities not specifically provided for in these regulations are permitted during the campaign period if approved by the appropriate agency head or government official, consistent with agency ethics regulations. CFC special fundraising events should be undertaken in the spirit of generating interest in the CFC and be open to all individuals without regard to whether an individual participates in the CFC. Chances to win must be disassociated from amount of contributions, if any. Raffle prizes should be modest in nature and value. Examples of appropriate raffle prizes may include opportunities for lunch with Agency Officials, agency parking spaces for a specific time period, and gifts of minimal financial value. Any special CFC fundraising event and prize or gift should be approved in advance by the Agency's ethics official. (c) In all approved special fundraising events the donor must have the option of designating to a specific participating organization or federation or be advised that the donation will be counted as an undesignated contribution and distributed according to these regulations. [60 FR 57890, Nov. 24, 1995, as amended at 71 FR 67289, Nov. 20, 2006] If you are planning a fundraising event you must get prior approval thru Base/Command and the CFC Office.
Weekly Log Instructions • Unit Coordinators and Key workers logs are exactly the same please make sure you are using the correct titled as not to confuse anyone. • Make sure you keep a copy for yourself as you will need last weeks total to add to current weeks form • Fill out completely and return to your Command Coordinator as required.
On-Line Pledges On-line pledge Emailed copy of receipt
Onslow County’s March towards to a Million Pop Stat reports: Total Active Duty 42,141 Total Civilian Service (appropriated) 3,520 Total Civilian (Non-Appropriated) 2,662 Potential Donors Grand Total: 48,323 $1,000,000.00 / 48,823 = $20.69 per potential donor to make the $1,000,000.00
2012 Donor Gifts Visionary Gift $1,000 or more Humanitarian Gift $500 - $999 I-mark writing instrument with full lifetime warranty and ink refill replacement Samaritan Gift $300 - $499 20oz hot/cold 2gocup
