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Section 107 Requirements – A Comprehensive Overview

Section 107 Requirements – A Comprehensive Overview. Gregg Dionne, Hazel Park Adult Education  John Fonash, Niles Adult Education Rich Klemm, Niles Adult Education Sandy Thelen, DELEG, Office of Adult Learning Doug Wood, Orchard View Schools. AGENDA. Welcome and Introductions

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Section 107 Requirements – A Comprehensive Overview

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  1. Section 107 Requirements – A Comprehensive Overview Gregg Dionne, Hazel Park Adult Education  John Fonash, Niles Adult Education Rich Klemm, Niles Adult Education Sandy Thelen, DELEG, Office of Adult Learning Doug Wood, Orchard View Schools

  2. AGENDA Welcome and Introductions Overview of Section 107 Legislation Eligibility, Program and Reporting Requirements Performance Requirements Timetable Follow-Up Accounting and Auditing Manuals MEGS:  10% Performance Objectives MEGS:  2008-09 Section 107 Application Requirements Q&A

  3. OBJECTIVES Upon completion of this session, participants will… Gain an awareness of the purpose and use of Section 107 Become familiar with Section 107 State School Aid Act Requirements Gain an awareness and understanding of resources available to comply with Section 107

  4. PURPOSE AND TIMEFRAME OF SECTION 107 Section 107 of the State School Aid Act allocates funds for adult education programs to eligible school districts  Program Year:  July 1 - June 30

  5. PURPOSE AND TIMEFRAME OF SECTION 107 (continued)  All eligible districts are required to notify DLEG of their intention to operate a program by October 1 2009-10 State Section 107 application deadline through Michigan Electronic Grants System (MEGS):  September 11, 2009

  6. 2008-09 SECTION 107, STATE SCHOOL AID ACT Approved by Governor on _________ (assigned Public Act ____)  $24,000,000 (??) At least $23,300,000 for currently funded districts Districts with declaration of financial emergency revoked during 2005 (capped allowance based upon 3-year average of three most recent years) (Elimination Proposed)

  7. 2008-09 SECTION 107, STATE SCHOOL AID ACT (continued) Up to $200,000 for expansion of an existing innovative community college program (competitive) (Elimination Proposed) NEW:  Up to $500,000 to districts to operate a HSC or GED program in a STATE correctional facility (competitive) (Elimination Proposed)

  8. 2008-09 SECTION 107, STATE SCHOOL AID ACT (continued) 2008-09 capped allowances based upon 2007-08 capped allowances Amount allocated per full-time equated participant is $2,850 for a 450-hour program (Prorated for a program offering less than 450 hours of instruction.)

  9. 2008-09 SECTION 107, STATE SCHOOL AID ACT (continued) Payments to districts based upon: 90% for enrollment/attendance of eligibile participants 10% for meeting specified performance NEW:  In order to receive Section 107 funds, a district shall furnish to DLEG all information needed to administer the program and meet Federal reporting requirements, allow DLEG to review all records and shall reimburse the state for all disallowances found in the review.

  10. 2008-09 SECTION 107, STATE SCHOOL AID ACT (continued) NEW:  All ISD participant audits of adult education programs shall be performed pursuant to the Adult Education Participant Auditing and Accounting Manuals published by DLEG A district may not commingle money received under Section 107 or from another source for adult education purposes with any other funds of the district.

  11. ELIGIBLE AGENCIES A district or consortium that received funding in 2007-08 may operate independently of a consortium or join or form a consortium Districts with declaration of financial emergency revoked during 2005 Community College (one grant)

  12. ELIGIBLE PROGRAMS OF ENROLLMENT High School Completion (HSC) General Educational Development (GED) Preparation Basic Literacy Skills (Adult Basic Education: 0-8.9 grade level in Reading, Writing or Math) English As a Second Language (ESL)

  13. PARTICIPANT ELIGIBILITY CRITERIA If an individual has obtained a high school diploma (HSD) or a general educational development (GED) certificate, the individual must meet one of the following: Is less than 20 years of age on September 1 of the school year and is enrolled in the state technical institute and rehabilitation center. (MI Career & Tech Inst/Plainwell) Is less than 20 years of age on September 1 of the school year, is not attending an institution of higher education, and is enrolled in a job or employment-related program through a referral by an employer. Is enrolled in an English as a Second Language (ESL) program. Is enrolled in a High School Completion (HSC) program

  14. PARTICIPANTELIGIBILITYCRITERIA If an individual has not obtained a high school diploma (HSD) or GED certificate, the individual must meet one of the following: Is at least 20 years of age on September 1 of the school year. Is at least 16 years of age on September 1 of the school year, has been permanently expelled from school under section 1311(2) or 1311a of the revised school code, MCL 380.1311 and 380.1311a, and has no appropriate alternative education program available through his or her district or residence.

  15. PARTICIPANT ELIGIBILITY CRITERIA An individual who is an inmate in a state correctional facility is not eligible to be funded under Section 107 of the State School Aid Act. *Note exception in slide 7 regarding new competitive grant

  16. CONTINUED ELIGIBILITY - ABE An ABE participant remains eligible for funding until Reading and Math proficiency levels are assessed at or above the ninth grade level, or fails to show progress on two successive state approved assessment tests after completing at least 450 hours of instruction

  17. CONTINUED ELIGIBILITY - ESL A participant remains eligible for funding until assessed as having attained basic English proficiency (CASAS Reading or Listening scale score of 236 and above, or CASAS Writing scale score of 261 and above), or fails to show progress on two successive state approved assessment tests after completing at least 450 hours of instruction,

  18. CONTINUED ELIGIBILITY - GED A participant remains eligible for funding until the GED is obtained, or fails to show progress on two successive state approved assessment tests after completing at least 450 hours of instruction.

  19. CONTINUED ELIGIBILITY – HSC A participant remains eligible for funding until a high school diploma is obtained, or fails to earn credit in two successive semesters or terms in which the participant is enrolled after completing at least 900 hours of instruction.

  20. TEACHER CERTIFICATION Michigan Teaching Certificate Adult Education Guidebook http://www.michigan.gov/documents/DLEG_Adult_Education_Guidebook_Policies_-_Teacher_Cert_Requi052704_92972_7.pdf

  21. ASSESSMENT State Approved Assessments TABE 9/10 (survey or full battery): TABE Locator must be administered to newly enrolled participants prior to administering TABE test. TABE Locator and practice tests cannot be used for a pre- or post-test. CASAS: Appraisal should be given first to identify instructional level, but cannot be used for a pre- or post-test. Work Keys

  22. ASSESSMENT All adult education participants (ABE, GED, HSC and ESL) must be pre-tested at intake and post-tested at the end of the instructional period using the same DLEG approved assessment to determine educational gain. ABE, GED and ESL participants must be assessed for progress after every 90 hours of attendance. Scale scores must be entered into MAERS

  23. ADULT LEARNING PLAN All federal/state adult ed recipients are required to maintain the DLEG-developed ALP for all participants Tracks participant’s progress towards his/her goals and enhances the academic performance and economic success of the adult education participant Must be completed on a program year basis, and should be initiated at intake

  24. ADULT LEARNING PLAN Pages 1-4 Required; Pages 5 and 6 Optional Working together, both the participant and the agency staff should determine goals, and complete, sign and date the ALP. Technical Assistance Paper Available

  25. TUITION AND FEES A district or intermediate district receiving funds under this section may establish a sliding scale of tuition rates on a uniform basis based upon a participant’s family income. Tuition shall not exceed the actual operating cost per participant minus any Sec. 107 funds received. Cannot charge tuition to a participant whose income is at or below 200% of the Federal poverty guidelines.

  26. SECTION 107 10% PERFORMANCE CRITERIA 10% of Section 107 payments to districts based upon meeting specified performance criteria: ABE:  One GRADE level gain in Reading or Math as determined by DLEG-approved pre- and post-test assessment. ESL:  Achievement of basic English proficiency (CASAS Reading or Listening scale score of 236 and above, or CASAS Writing scale score of 261 and above)

  27. SECTION 107 10% PERFORMANCE CRITERIA GED:  Passage of the official GED Test        (Obtain GED) HSC:  Passage of a course required to attain a HS Diploma OR attainment of a HS Diploma OR:   Completion of a course and demonstration of proficiency in the academic skills to be learned in the course  Course:  Class approved by local school board for adult education. Proficiency:  Mastering of skills required for the class, which could include passage of one or more GED tests.)

  28. MICHIGAN PERFORMANCE MEASURES DLEG negotiated goals with USDOE Applicable to all Michigan’s state and federally funded adult education programs Each district/consortia should meet or exceed the negotiated goals

  29. 08-09 MICHIGAN PERFORMANCE MEASURES Beginning ABE Literacy  30.00% Beginning Basic Education  29.00% Low Intermediate Basic Education  32.00% High Intermediate Basic Education  30.00% Low Adult Secondary Education  33.00% High Adult Secondary Education  N/A

  30. 08-09 MICHIGAN PERFORMANCE MEASURES Beginning Literacy ESL 56.00% Low Beginning ESL 66.00% High Beginning ESL 65.00% Low Intermediate ESL 54.00% High Intermediate ESL 53.00% Advanced ESL 58.00%

  31. 08-09 MICHIGAN PERFORMANCE MEASURES High School Diploma & GED 54.00% Entered Employment 60.00% Retained Employment 55.00% Placement in Postsecondary Education or Training 60.00%

  32. REPORTING REQUIREMENTSSingle Record Student Database (SRSD) For a district maintaining school during the entire school year, participant membership count must be entered into SRSD for all four count dates, otherwise, only the Fall and Spring count dates are used. Fourth Wednesday in July Fourth Wednesday after Labor Day Second Wednesday in February Fourth Wednesday in April

  33. REPORTING REQUIREMENTSMichigan Adult Education Reporting System (MAERS) All state and federally funded programs are required to enter participant data on a quarterly basis into MAERS. Must enter all enrolled adult education participants into MAERS regardless of the number of instructional hours, lack of goal attainment or educational gain. Participants enrolled in adult education but not counted for Section 107 funding must also be entered into MAERS. Districts and consortia are required to report on achievement of specified performance objectives, final expenditures and program information.

  34. FUNDING DISBURSEMENT Districts/consortia receive 1/11th payments disbursed from the MDE, State School Aid Office on the 20th of each month.

  35. 2008-09 SECTION 107 TIMETABLE See Handout in Folder

  36. MONITORING DOCUMENTATION Participant Eligibility 90% Enrollment (SRSD/Count Date/FTE calculation) For each count date: list of all participants, program of enrollment, FTEs 10% Performance For each Program of Enrollment: list of all participants meeting the performance criteria, specify performance criteria met, FTEs

  37. MONITORING DOCUMENTATION Adult Learning Plan Actual Assessments (entire year) Tracking of instructional hours Goal Attainment Accurate MAERS Reporting (review against participant file documentation) Financial Review See complete Monitoring section of AE Guidebook

  38. RESOURCES 2006-07 STATE SCHOOL AID ACT www.michiganlegislature.org DLEG OFFICE OF ADULT EDUCATION WEBSITE www.michigan.gov/adulteducation Adult Education Guidebook Adult Ed Participant Accounting Manual Participant Auditing Manual DLEG OFFICE OF ADULT EDUCATION CONTACT: Sandy Thelen thelensj@michigan.gov

  39. PRESENTER CONTACT INFORMATION Gregg Dionne, Hazel Park Adult Education Gregg.Dionne@hazelpark.k12.mi.us; 248-542-0800  John Fonash, Niles Adult Education john.fonash@nilesschools.org; 269-684-4480 Rich Klemm, Niles Adult Education rich.klemm@nilesschools.org; 269-684-9554 Sandy Thelen, DLEG, Office of Adult Education thelens@michigan.gov; 517-373-3395

  40. QUESTIONS AND ANSWERS

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