Exploring Microsoft Access 2003

1. Exploring MicrosoftAccess 2003 Chapter 7 Building Applications: The Switchboard, Macros, andPrototyping

2. Objectives (1 of 2) • Use the Switchboard Manager create multiple switchboard • Use Link Tables command • Describe how macros are used to automate applications • Describe components of Macro window

3. Objectives (2 of 2) • Explain how prototyping facilitatesapplication development • Use the Unmatched Query Wizard • Create a macro group

4. Overview • Develop a database user interface • Understand and create an application • Prototype to demonstrate “look and feel” to potential users • Macros automate common commands

5. Switchboard Design View Record Source for switchboard isSwitchboard Items table Switchboard can have 8menu items

6. Main Menu About Sports displays an informational box Teams button opens the Teams form

7. Switchboard Items ItemText specifies text shown on Switchboard SwitchboardID identifies which switchboard each item belongs to ItemNumber identifies position of item on switchboard Command determines action taken when the item is selected Argument determines object to be acted on (form to be opened)

8. The Switchboard Manager • Hands-On Exercise 1 • Open the Sports Objects Database • The Link Tables Command • Import the About Sports Form • Start the Switchboard Manager • Complete the Switchboard • Test the Switchboard • Add your records • Complete the data Entry • Insert the Clip Art • Complete the Design

9. Introduction to Macros • Macro automate a command sequence • Macro window divided in two: actions and arguments • Macro toolbar appears at the top of the macro window • AutoExec macro is run whenever database is opened • Debugging provides error messages

10. Macros and Prototyping Hands-On Exercise 2 • Create the AutoExec Macro • Create the Prototype Macro • Create the Close Database Macro • Create the Report Switchboard • Modify/Test the Main Switchboard • Test the Report Switchboard • Create the Add Player Macro

11. Close Database Macro MsgBox action Close action (to close form) Close action (to close database) Enter macro name

12. Using Macro Groups • Macros are grouped to organize themacros for the developer • Individual macros within a group must be identified by name and group name (e.g. “MacroGroupName.MacroName”)

13. The Player Draft • Hands-On Exercise 3 • The unmatched Query Wizard • Modify the Query • Create the unmatched Players Form • Create the Player Draft Macro Group • Create/Modify the Player Draft Form • Add the Command Buttons • Modify the Main Switchboard • Test the Completed System

15. Prototyping • Designed to set up a partiallycompleted version of an application • Helps organize and outline what shouldbe in the database • Does not contain much real information

16. Prototyping • Hands-On Exercise 4 • Create the Prototype Macro • Create the Report Menu Form • Add the Command Buttons • Complete the Report Menu • Modify the Main Menu • Test the Completed System

17. Chapter 7 Summary • Switchboard makes a database user friendly • Splitting tables from objects simplifies upgrades • Macros automate a command sequence • AutoExec macro executes when database opens • Unmatched query wizard finds records in onetable without matching records in another table • Prototype demonstrates “look and feel” of theapplication before it is completed

18. Practice with Access 2000 1. Report Switchboard 2. The Linked Table Manager 3. Splitting a Database 4. The Tech Support Macro 5. Establishing Conditions 6. Complete the Find Player Function 7. The Add Player Macro 8. Inserting a Hyperlink

19. Case Studies • Client/Server Applications • Security Options • A Project for the Semester • The Database Wizard • Compacting versus Compressing • The AutoKeys Macro