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Office of Sponsored Projects

Office of Sponsored Projects. A brief overview of OSP’s role and the funding process. OSP’s Role. Acts as the central business contact for external sponsors and the official recipient of federal funding on behalf of the Trustees of Dartmouth College and the Principal Investigator.

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Office of Sponsored Projects

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  1. Office of Sponsored Projects A brief overview of OSP’s role and the funding process

  2. OSP’s Role • Acts as the central business contact for external sponsors and the officialrecipient of federal funding on behalf of the Trustees of Dartmouth College and the Principal Investigator. • Assists the research community to facilitate the application and submission of proposals to external sponsors (Pre-Award Grants Officers), as well as the receipt, and management of awards (Post-Award Sponsored Research Managers).

  3. The Funding ProcessPre-Award Application Assistance

  4. The Funding ProcessPost-Award Support

  5. Funding Search • The Office of Sponsored Projects Website • Funding Opportunities - http://www.dartmouth.edu/~osp/funding/ • Pivot • Grants.gov (Federal opportunities) • Online search engines (Google, etc…) • Sponsors’ list serves and websites • Internal funding sources • The Office of Foundation Relations

  6. Proposal Development • Research Grant Managers (RGMs) or Department Administrators • Budget development • Sponsor guidelines and compliance requirements • Forms preparation (Rapport, paper, read sponsor’s requirements) • Routing for institutional approvals (electronic or paper)

  7. Routing / Approval Appropriate departmental approval is required for all personnel listed on a proposal: • Arts & Sciences • Department Chair • Associate Dean of the Division • Geisel School of Medicine • Department Chair • Thayer School of Engineering • Senior Executive Officer

  8. Internal Proposal Submission Deadlines • 7 Business Days prior to sponsor deadline: proposal review materials due to OSP’s Grants Officer for review by 9 a.m. • 2 Business Days prior to sponsor deadline: final proposal package due to OSP’s Grants Officer for submission by 9 a.m.

  9. PI Compliance Requirements • Conflict of Interest Disclosure — online(annual disclosure for PHS applications and project specific disclosure for every proposal) • Invention Agreement(complete only once) • Human Subjects Protocol (IRB)(when applicable) • Animal Use Protocol (IACUC)(if applicable) • Select agents

  10. OSP Proposal Review • OSP Grants Officer • Provides proposal guidance to department • Reviews proposal terms and conditions • Completes final compliance review • Suggests changes to Principal Investigator

  11. Proposal Submission OSP Grants Officer is Authorized Organizational Representative (AOR) • Signs proposal as Authorized CollegeRepresentative • Submits electronic applications(RAPPORT, Grants.gov, FastLane, ASSIST, etc…)

  12. Negotiation & Notice of Award • Final negotiation of award terms and conditions • PI and key personnel compliance requirements completed, if applicable: 1. Conflict of interest training through CITI mini-course (for PHS and a few other select sponsors’ awards) 2. Approved Human subjects protocol 3. Approved Animal use protocol • Institutional recording and account set up

  13. Research Grant Manager (RGM)or Department Administrator Post-award Responsibilities • Departmental management of awards • Monthly reconciliation of award expenditures • Budget projection • Subaward monitoring (when applicable) • Program Income reporting (very rare)

  14. OSP Sponsored Research Managers Post – Award Responsibilities • Liaison to sponsors • Work with and rely on RGMs and Department Administrators • Oversee and monitor award budgets (direct and indirect costs) with OGA accounting system • Interpretation of rules and regulations for compliance • Financial reporting and close out

  15. Principal InvestigatorResponsibilities • Selects sponsor and reviews announcement (FOA) guidelines • Develops research plan and proposal while following OSP deadline policy • Collaborates with Departmental Grant Manager or Administrator • Obtains appropriate institutional approvals • Manages compliance with sponsor’s award terms and conditions including subrecipient monitoring • Submits timely annual and final technical reports • Ultimate responsibility for appropriate use of all sponsored funds

  16. Who we work with • Committee for the Protection of Human Subjects (CPHS - IRB) • Technology Transfer Office (TTO) • Procurement Services • Environmental Health & Safety (EHS) • Clinical Trials Office (CTO) • Center for Comparative Medicine and Research (CCMR-IACUC) • Foundation Relations • Geisel Development Office • Provost Office • Controller’s Office • Libraries

  17. For Questions and Other Resources • Sponsored.projects@dartmouth.edu • http://www.dartmouth.edu/~osp/

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