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Office of Sponsored Projects

Office of Sponsored Projects. The Funding Life Cycle. Funding Search. The Office of Sponsored Projects Website Community of Science (COS) Grants.gov (Federal Opportunities) Online search engines (Google, etc.) Sponsor list serves & websites Internal funding sources

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Office of Sponsored Projects

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  1. Office of Sponsored Projects The Funding Life Cycle

  2. Funding Search • The Office of Sponsored Projects Website • Community of Science (COS) • Grants.gov (Federal Opportunities) • Online search engines (Google, etc.) • Sponsor list serves & websites • Internal funding sources • The Office of Foundation Relations • Some opportunities posted to the OSP blog

  3. Proposal Development • Research Grant Managers (RGMs) or Department Administrators • Budget development • Sponsor guidelines & compliance requirements • Form preparation • Routing form for institutional approvals

  4. Routing / Approval Institutional approval is required for all personnel with 5% or greater effort on a proposal • Arts & Sciences • Department Chair • Dean of the Division • Medical School • Department Chair • Thayer School of Engineering • Senior Executive Officer

  5. Internal Proposal Submission Deadlines • 7 Business Days prior to sponsor deadline: signed routing form & proposal review materials due to OSP for review • 2 Business Days prior to sponsor deadline: complete proposal due to OSP for submission

  6. PI Compliance Requirements • Conflict of Interest Disclosure — online (complete for every proposal) • Invention Agreement (complete only once) • Human Subjects Protocol (IRB) (if applicable) • Animal Use Protocol (IACUC) (if applicable)

  7. OSP Review • OSP Grants Officer • Provides proposal guidance to department • Reviews proposal terms & conditions • Completes final compliance review • Suggests changes to Principal Investigator

  8. Submission OSP Grants Officer is Authorized Organizational Representative (AOR) • Signs proposal as Authorized CollegeRepresentative • Submits electronic applications(Grants.gov, Fastlane, etc.)

  9. Notice of Award & Negotiation • Final negotiation of award terms & conditions • PI compliance requirements complete 1. Conflict of Interest Disclosure 2. Invention Agreement 3. Human Subjects Protocol 4. Animal Use Protocol • Institutional recording and account set up

  10. Research Grant Manager (RGM)or Department Administrator • Post-Award Responsibilities • Departmental management of awards • Regularly scheduled award reconciliation • Expenditures • Program Income

  11. OSP Sponsored Research Managers Post – Award Responsibilities • Liaison to sponsors • Works with & relies on RGMs & Department Administrators • Oversees & monitors awards • OGA accounting system • Interpretation of rules & regulations • Compliance • Financial reporting & close out

  12. Principal InvestigatorResponsibilities • Selects sponsor & reviews guidelines • Develops research plan & proposal • Collaborates with Departmental Grant Manager or Administrator • Obtains appropriate institutional approvals • Manages compliance with award terms & conditions • Submits timely annual & final technical reports • Ultimate responsibility for use of sponsor funds

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