210 likes | 413 Views
Human Resources Information Systems. Introduction and Overview. Why Use HRIS?. What data / information would an organization want to know about its employees? If you were designing a system to gather / store / warehouse employee-related data, what would you include?
E N D
Human Resources Information Systems Introduction and Overview
Why Use HRIS? • What data / information would an organization want to know about its employees? • If you were designing a system to gather / store / warehouse employee-related data, what would you include? • Why would you need an HR information system?
Purpose of HRIS • Gather and manage employee-related data to create management reports for making decisions • More widely used by large organizations • Equally beneficial to small organizations on a smaller scale
Payroll # of hours worked Sick pay Vacation pay STD / LTD Taxes – State, Federal, Social Security 401(k) contributions Benefits co-pays Reports Payroll & benefits costs Compensation planning Vendor Examples ADP PeopleSoft First HR Practice For HRIS
Enterprise Resource Planning (ERP) Systems • How many people do we have with what skills where? • Biodata – sex, language, length of service, geographic preferences, computer skills, education, international experience • Reports • EEO/AA stats, recruiting effectiveness • Vendor Examples • PeopleSoft • Oracle • SAP
Reports How many employees have completed training programs on safety and health? Do we offer training on Finance for Non-Financial Managers in Idaho? I want to send my employees in Atlanta to classes on improving communication skills. What programs are available, both instructor-led and on-line? What training classes should an Accountant I take to progress to Accountant II? Has a specific individual taken these classes yet? Vendor Examples Saba Enterprise Learning ATC Oracle PeopleSoft In Development Stages – Learning Management Systems (LMS)
Simple Systems Complete performance appraisal form on-line Save in database Can run reports on who has completed form More Complex Systems Develop goals on-line based on business goals (cascade approach) Track individual, team and business unit progress against goals Link training needs to achievement of goals (what training do I need to help me achieve the goal?) Change and notify of mid-process goal adjustments Reports Appraisals due this month Progress against goals Vendor Examples Saba Performance PerformaWorks Performance Management Systems
In Development Stages – Recruiting • Store / search / match resumes with business needs • Search based on selection criteria • Skill / competency • Education • Language • Location • Notify applicant of receipt • Developing technology to better match organizational needs with employee resume • Vendor Examples • Resumix • PeopleSoft
Challenges / Barriers • Integration of multiple systems • Overcoming the “Buy” or “Build” discussion • Setting realistic goals and project timelines
Building the HRIS team • Questions to answer: • Who owns HRIS – HR or IT? • HRIS Team Building – Who should be included. • Internal v. outsourcing?
HRIS Costing and Valuation • How much is too much? • How do you budget HRIS? • How do you justify the costs of HRIS?
Data Management • What data needs to be included and maintained? • What are EEO requirements and how does HRIS help manage requirements?
HR and the Internet • How is the internet utilized in HR functions? • Selection/recruitment • Training • Resources
HRIS and Security Issues • What are obligations of the organization? • Privacy rights of employees. • Hacking.
HRIS in Small Companies • Is HRIS only for the Big Boys?
HRIS Evaluation • How do you know if your system is working efficiently?
HR and Daily Computer Applications • Word • Excel • Internet/email • Access databasing • Frontpage web design
HRIS Packages • Peoplesoft • Oracle • SAP • PeopleTrak