Event Supervisor and Event Assistant Training Session 2013

1. Event Supervisor and Event Assistant Training Session 2013

2. If you haven’t signed in as a volunteer, please go to: VOLUNTEER! And sign up!!

3. EVENT DATE Saturday, Feb 16th Check-in begins 7:15 am at the Sanson Science Building Patio Light breakfast provided

4. History of Event • Science Olympiad • Was created to increase interest in science and as an alternative to traditional science fairs • The Olympiad now has members in all 50 states

5. Olympiad Goals • Science Olympiad is devoted to • improving the quality of science education • increasing student interest in science and • providing recognition for outstanding achievement in science education by both students and teachers.

6. OlympiadCriteria • Background and Requirements: • Teams of 15 students, led by one coach. • A school can have more than one team. • Two divisions: B (middle), C (high) • 23 different events plus Math Challenge (FAU unique) • We have 25 high school & 9 middle school teams (so over 500 students on campus that day)

7. This is the 6th regional competition at FAU • This year’s regional: • SATURDAY FEBRUARY 16th • Top schools proceed to State competition at UCF • National competition in May at Wright State University Olympiad Criteria

8. Middle School, Division B Events Anatomy Boomilever Crime Busters Disease Detectives Dynamic Planet Experimental Design Food Science Forestry Helicopters Heredity Keep the Heat Math Challenge Meteorology Metric Mastery Mission Possible Mousetrap Vehicle Reach for the Stars Road Scholar Rocks and Minerals Rotor Egg Drop Shock Value Sounds of Music Water Quality Write It Do It

9. High School, Division C Events Anatomy & Physiology Astronomy Boomilever Chemistry Lab Circuit Lab Designer Genes Disease Detective Dynamic Planet Elastic Launched Glider Experimental Design Fermi Questions Forensics Forestry Gravity Vehicle MagLev Materials Science Math Challenge Remote Sensing Robot Arm Rocks and Minerals Technical Problem Solving Thermodynamics Water Quality Write It/Do It

10. Rules and Criteria • Read over the rules and make sure you understand them. • The rules are complex. • Make sure you understand how the scoring criteria works. • For certain events, score sheets can be provided electronically. • Check for rules clarifications at www.soinc.org and www.floridascienceolympiad.org • The students will know them very well! Rules

11. Rules: Bolded items are changes from last year. Items allowed. Supervisor provided Scoring Rules

14. Lab and Research Events

15. Designing Lab/Research Events • Be clear and concise about what you want students to do. • Make sure you write items, questions or activities that are aligned to the rules. • Make several levels of items. Create 1/3 of each at an easy, medium, and difficult level. Try to avoid “tricky” questions.

16. Designing Lab/Research Events • Make sure no one can get a 100%. If several teams get 100%, it is difficult to determine 1st place. • Try to do as much hands on as possible – for research events, use stations if possible. • Ensure that there is a space for NAMES and TEAM NUMBERS on response sheets.

17. Designing Lab/Research Events • Know how ties will be broken. This could be as simple as posting the questions that will be tie breakers. (For example, Question 1, 3, 5 in that order will break ties; or start at 1 & work your way through) • Indicate on the answer sheet how ties will be broken.

18. Essays • Write an answer key (rubric) to the essay that you consider an ideal score. • Identify factors that make it ideal. • Determine the number of points for an ideal essay. • Determine what constitutes awarding fewer points. • Be careful of having too many long-answer questions that will be time-consuming to score.

19. Calculations When scoring for calculations, determine a range that will receive highest number of points. Example: Measuring mass and acceleration to find force, student collects the following data and finds the force to equal 56.7 N: m = 10.5 kg a = 5.4 m/s2 A scoring rubric might give: 5 points for 58 and 55 3 points for 61 and 52 0 points if beyond 61 and 52

20. Logistics • You can expect from 1-7 teams for each 50 minute block (2 to 14 students). • 1-3 teams: for middle school only events • Up to 7 teams: for events that are same for middle and high school • Design your event to handle the expected load (e.g., you might have 8 stations, allow 6 minutes per station). • Grade as you go! (grade block 1 during block 2)

21. Engineering Events

22. Impounding • The following are Impound Events: • Keep the Heat (B) • Mission Possible (B) • Mousetrap Vehicle (B) • Rotor Egg Drop (B) • Gravity Vehicle (C) • Mag Lev (C) • Thermodynamics (C)

23. Impounding • If you are judging at event that requires a device to be impounded, students will have until 9:45 am to turn in their device. • No modifications are allowed to device after this time. Prior to this time, you can suggest that something needs to be fixed (e.g., the device violates the rules). • Give students a receipt (these will be included in your judge’s packet)

24. Impounding • Do not release times, distances, and other pertinent information about the event prior to the impounding. • Make sure students have their School ID numbers and names on the devices.

25. Self scheduled events • Boomilever • Elastic Launched Glider • Fermi Questions • Gravity Vehicle • Mag Lev • They are signing up for slots between now and Feb 11th. • Mission Possible • Mousetrap Vehicle • Helicopters • Robot Arm • Sounds of Music • Rotor Egg Drop

26. Helping teams prepare…. • If you want to provide any help to teams prior to competition (e.g., useful websites, guidelines), please give me the information & I will post it on the SO website. • www.science.fau.edu/scienceolympiad

27. Judging Procedures

28. Judging • Students must have a wristband with the school number on it. • They students will have received these from the teacher prior to competing. • You also have the team listed on the scoring summary sheet. • It must be their TIME SLOT to compete.

29. Event Card X • No more event cards! • You should make a space on the answer sheet for a team that includes their school, school number, time, raw score, rank score • You will get a sign-in sheet to track teams. Judging

30. Event Start Time • Use Internet Time • Let teams in even if they are late, but don’t give them extra time at the end. • It is not a benefit if they are late. • If they come in and create a disturbance, then they can be disqualified. • If there is more than one entrance to the room, make sure to check that a team isn’t waiting at that entrance!

31. Schedule Event Location? Impound Teams Time B01-B07 allowed slot

32. Event Instructions • Make sure before any student leaves your room that all materials have been returned, you have accounted for all handouts and that all supplies are clean. • To help with cleanup at end of day, please gather supplies to one place in the room.

33. Disqualifications • If a student is outright disrespectful, they can be disqualified. In addition, multiple problems or outright cheating can result in the disqualification of the entire team. • Notify Tournament Director if there is a problem that could lead to this.

34. Disqualifications • If a student is disqualified, note the reason on the scored exam. • There is a difference between legitimate mistakes and blatant disregard for the rules. Make a judgment about a which category the students may fall into when assigning points.

35. Disqualifications • DQ’s for scoring purposes are not: • When students attempted but didn’t follow the rules. • Built something incorrectly. • Didn’t have safety equipment. • Anything other than behavior related.

36. Mistakes • You are the judge, so you are empowered to make decisions. • If you make a mistake interpreting the rules, and catch it AFTER the first school competes, continue the mistake throughout the day. • You can make adjustments when you finalize the judging.

37. Arbitration If a student has a problem with a ruling, they are instructed to pick up an Arbitration Form. These are at the help desk (one in PS walkway and other on Sanson Patio) and in your packet.

38. Arbitration • Arbitration appeals are made by the STUDENT, not the coach or the parents. • They are not to engage you in a prolonged debate. • The Arbitration Team will make the FINAL ruling.

39. Parents and Teachers • Parents and teachers can WATCH the outside events, as well as the engineering events, but they are not allowed in the door-closed rooms during events (labs/research events). • They must remain a distance from the events, as you so choose. They are not to help the students, and they are not to engage in a debate about problems.

40. Scoring

41. Scoring • All places will be scored • 25(n) teams = Div. C • 9 (n) teams = Div. B • Each team that competes will get the same number of points as their place. • All ties must be broken (except last place and beyond.)

42. Scoring • Teams that do not compete in the event receive n+1 points. For B, this will be 10; for C 26. • NOTE: THIS IS REGISTERED TEAM NUMBER and not the number that actually attempt the event. • Teams that are disqualified for unsportsmanlike conduct receive n+2 points (or more, depending on gravity of the misbehavior) • Lowest combined score of all the events will determine the winner of middle and high school divisions.

43. Division C Scores • 25 Teams • n = 25 • 1st place = 1 • 2nd place = 2 Ties allowed at last place and beyond • Last place = 25 • DNS = 26 • DQ = 27 + Division B Scores • 9 Teams • n = 9 • 1st place = 1 • 2nd place = 2 Ties allowed at last place and beyond • Last place = 9 • DNS = 10 • DQ = 11 +

44. Scoring • Make sure you score as you go. The event supervisor or an assistant should try to score results from Block 1 as you are running Block 2. Find someone to help with scoring, if you need to monitor the event (e.g., chemistry labs…) • Once everyone has finished competing and the last teams have been scored, arrange the SCORED EXAMS in descending order (best team to last place team).

45. Scoring pre-built events • Devices with no construction violations compete in TIER 1 and are ranked before the rest, regardless of performance in the lower tiers. • Devices with construction violations can compete in TIER 2. They are ranked after the correctly-built devices, from best performing to worst. • Others tiers may exist, depending on the event. Check your rules and make sure you rank the teams appropriately – tier 1 first, then 2, etc.

46. Scoring Summary Sheet Fill out this sheet at the end of the event. After grading all teams, rank the schools from 1st to last place. All ties must be broken. All schools must receive a place. Ties can occur at last place and beyond.

47. Scoring Summary Sheet • Include the raw score. The raw score is the same one you write down on the top of the student sheets and event cards.

48. Scoring • You are to turn in the scoring summary sheet and ALL of the worksheets to the Scoring Room, SE215. • You will meet with a SCORE COUNSELOR, who will ask you a series of questions & will verify scores/ranks with you school by school. This seems tedious & redundant, but prevents mistakes. • You should not leave campus until 1 hour after the close of your event, so that you will be available if any questions arise. • Arbitrations must be cleared for your event.

49. Lunch! • Lunch will be available at 12 pm. • Send the student volunteer in your event to pick up lunch.

50. When, Where, What • We need you on campus at 7:15 a.m. • Check-in is on the Sanson patio (pick up your judge’s packets at the Event supervisors/Volunteer check-in). • If you have requested supplies, photocopies, etc. they will be in box labeled with your event. Ask for it • Continental breakfast is provided on the Sanson patio to event supervisors & volunteers. • Head to your room to finalize the setup and figure out any last minute issues. • Impounds begin at 9 am and end at 9:45 am • Lab setup will be from 7:15 am OR the evening before. • First event starts at 9 am – the last event ends at 2:50 pm – impound events at 3:50! • Have a great day!