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Event AIC Training

Event AIC Training. COH/Picnic/Party. Jean Long. COH. Court of Honor Award ceremony To recoginize Scouts for their accomplishment or achievement Rank advancement, Merit Badge, other awards Every three months Mar/Jun/Sept/Dec. Format. Other Events.

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Event AIC Training

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  1. Event AIC Training COH/Picnic/Party Jean Long

  2. COH Court of Honor • Award ceremony • To recoginize Scouts for their accomplishment or achievement • Rank advancement, Merit Badge, other awards • Every three months • Mar/Jun/Sept/Dec. • Format

  3. Other Events • Christmas/Year End Party/Anniversary – Dec. • Summer Picnic – Aug. • Chinese New Year – Jan/Feb. • Xmiler/Biking - Welcome Home - Spring • Family Camp – Sept. • Mother’s Day • Etc.

  4. WHY • To honor • To celebrate • To learn by doing • To give opportunity to learn event planning • For troop bounding

  5. YOUR JOB • To help SIC plan a successful event • Serve as a bridge between Scouts and CM & SM • Attend CM meeting 3 months before event • Attend PLC meeting 3 months before event • DO NOT deprive your boys from opportunity to learn

  6. KEY to SUCCESS • Start early • Let boys lead, but help them plan • Get everyone involved • Have fun planning • Make friends

  7. Planning The Event • Before events • Attend CM (2nd Wed., Miller) • Attend PLC (4th Wed., Miller) • Motivate & Assist SIC • After events • Finance Report

  8. Attend CM • To coordinate works with all Committee functions. • 3 month before event – attend all CM • 1st CM – secure date/time/place, get info • 2nd CM – report planning status/budget proposal, coordinate CM helps. • 3rd CM – Give planning detail, tie loose ends, solicit helps, and promote attendance.

  9. Committee Functions • Attend CM: work with Committee Chairs (P&M) • Expense Report: work with Finance Chair (Peggy) • Coordinate Facility Reservation: work with Events Committee (Iris) • Food & Decoration: work with Event Committee • Confirm Patches and Certificates: work with Award Committee (ChowChin) • Assist SIC for COH agenda: work with SM (Harvey) • Assist SIC for Party Program Development (year end party)

  10. Assist SIC • Boys Plan & Execute – Let them do it! • Your job is to oversee that event happen as planned. • To answer questions and help solve problems • To encourage and to support • Report status/issues to CM, solicit help from CM • Don’t deprive them opportunity to learn!

  11. Event Day • Arrive early • Coordinate parents’ work • Be clear on what’s parents jobs and what’s boys’ jobs

  12. After Event • Within a week, give finance report to Finance Chair • Give encourage/feedback to your SIC • Postmortem

  13. THE END

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