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Financials User Group Meeting

Financials User Group Meeting. ASSET MANAGEMENT September 17, 2007. Agenda. Welcome John Harnick EPM Barbara Jacius Assets Module David Bonola Break OSC Sam Johns/Betty Daly. Customer Support. Users can call the Helpdesk @860.622.2300, ext 1

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Financials User Group Meeting

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  1. Financials User Group Meeting ASSET MANAGEMENT September 17, 2007

  2. Agenda • WelcomeJohn Harnick • EPM Barbara Jacius • Assets Module David Bonola • Break • OSC Sam Johns/Betty Daly

  3. Customer Support • Users can call the Helpdesk • @860.622.2300, ext 1 • or send e-mail to • core.support@po.state.ct.us

  4. Agenda • Welcome John Harnick • EPMBarbara Jacius • Assets Module David Bonola • Break • OSC Sam Johns/Betty Daly

  5. EPM Asset Management CT_ASSET_COST • Table Redesigned • Net Book Value Transactions Removed

  6. EPM Asset Management New Query CT_CORE_FIN_AM_LIST_W_COST All In-Service Assets with current location and cost

  7. EPM Asset Management CO-59 QUERIES CT_CORE_FIN_AM_COST_NEG CT_CORE_FIN_AM_COST_POS

  8. EPM Asset Management Instructions for Adapting CO-59 Query to show detail

  9. EPM Asset Management CO-59 QUERIES CT_CORE_FIN_AM_COST_NEG CT_CORE_FIN_AM_COST_POS

  10. EPM Asset Management CO-59 QUERIES CT_CORE_FIN_AM_COST_NEG CT_CORE_FIN_AM_COST_POS

  11. EPM Asset Management

  12. EPM Asset Management

  13. EPM Asset Management Change the Query Name and save as a private query

  14. Questions?

  15. Agenda • Welcome John Harnick • EPM Barbara Jacius • Assets ModuleDavid Bonola • Break • OSC Sam Johns/Betty Daly

  16. Overview • Asset Dates • Basic Add Requirements • Cost Activity Report • Suspended Assets • Process Monitoring

  17. Asset Dates • Important Dates • Accounting • Transaction • Acquisition • Placement • In-Service • Inventory

  18. Asset Dates

  19. Asset Dates

  20. Asset Dates

  21. Asset Dates

  22. Asset Dates

  23. Asset Dates

  24. Asset Dates

  25. Asset Dates The asset Inventory Date is the basis for the Physical Inventory audit trail

  26. Asset Dates

  27. Asset Dates

  28. Basic Add Requirements • Profile ID • Asset Location • Cost • Chartfields • Capitalize

  29. Basic Add Requirements

  30. Basic Add Requirements

  31. Basic Add Requirements

  32. Cost Activity • AMAS2000 • Replaces AMAS2010 • Data Populated Monthly • Shows Beginning Cost Balance • Use to Validate CO-59 EPM Query

  33. Cost Activity

  34. Cost Activity

  35. Cost Activity

  36. Cost Activity • Navigation Path to the Report: • Asset Management > Financial Reports > Cost and Depreciation > Cost Activity

  37. Cost Activity

  38. Cost Activity

  39. Cost Activity

  40. Cost Activity

  41. Cost Activity

  42. Cost Activity

  43. When you change the status of an asset from Depreciable to Nondepreciable, the asset is considered a “Suspended Asset” Example: Recategorize a $700.00 dollar Computer from Equipment to Controllable Suspended Assets

  44. Suspended Assets • Can not Inter-Unit transfer • Must be Retired by Transferor • Must be Basic Added by Transferee

  45. Process Monitoring • No Success • Error • Processing

  46. Search Criteria Process Monitoring

  47. To Cancel a report. Process Monitoring

  48. Process Monitoring

  49. Questions?

  50. Break

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